Business Coordinator

Business Coordinator

Landscape & Garden Design ·Thornhill, ON · Full Time

ROLE SNAPSHOT

Company -Established, owner-led landscape and garden design firm

Role -Business Coordinator - full time, permanent

Location -Thornhill, ON (York Region) - four days in office, one day remote

Base salary -CA$55,000 – $57,500+

Bonus -CA$2,000 – $2,500+

On-target earnings - CA$57,000 – $60,000+

Reports to -The two co-owners

Team -Team of 10

Travel - None

ABOUT THE COMPANY

Our client is a well-established, owner-led landscape and garden design firm based in the Greater Toronto Area that serves high-value clients. Gardening runs deep in the family behind the business: its two co-owners founded the company more than a decade ago, bringing together a shared passion for nature and quality design and over 35 years of combined experience.

The firm has a close-knit team of 10.

THE ROLE

Reporting directly to the two co-owners, the Business Coordinator keeps the business side of the company running smoothly: finance and bookkeeping, payroll and HR administration, inventory, and reporting. You will be the main point of contact between the owners, the team, the external bookkeeper and vendors, with real influence on how the business operates as it grows. This replaces an existing position, with an upgraded scope.

KEY RESPONSIBILITIES

Finance & accounting

• Manage accounts payable and accounts receivable, making sure the company gets paid on time and pays its bills on time.
• Handle invoicing.
• Remit corporate tax and HST, and file and pay all required statutory filings (WSIB, EHT, HST, etc.).
• Prepare rolling forecasts.
• Facilitate internal and external audit requirements and implement all audit recommendations.

Reporting

• Produce reporting in QuickBooks and Google Sheets, including pricing and P&L-versus-budget comparisons.
• Prepare weekly and monthly reports summarizing sales performance.

Inventory & operations

• Manage inventory and prepare orders.
• Own accurate inventory valuations and put corrective action in place for variances.

Payroll & people administration

• Set up new employees and run payroll (via Interac).
• Manage new-hire packages and employee timesheets.

Communication

• Keep a clear line of communication between the bookkeeper, the owners, the team and vendors.

HOW SUCCESS IS MEASURED

• Quality of work - accuracy and completeness
• On-time delivery of work
• Efficiency - doing more with less
• Proactive communication
• Prioritization of work

WHO WE’RE LOOKING FOR

What matters most, in order

1. Character · 2. Experience · 3. Intelligence · 4. Coachability

Character

Will and desire, self-awareness, accountability and integrity.

Experience

• Working knowledge of QuickBooks or a similar small-business accounting system.
• Strong spreadsheet skills (required); Google Sheets preferred, Excel also valued.
• Able to troubleshoot software, system and administrative issues.
• Hands-on AR/AP experience: getting paid on time and paying bills on time.
• Experience in a business serving high-value clients (around $25K–$50K average annual revenue per client).
• Comfortable working with vendors and trades contractors.

Intelligence

Smart, sharp and quick to pick things up

Coachable

Expects to keep learning new things, and welcomes it.

WHY THIS OPPORTUNITY

• A chance to reinvent yourself and build a legacy in a growing business.
• A stable business with a strong leadership team.
• Real growth in play: the right person could take on more responsibility quickly.