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Added 56 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
CE
Facilities and Maintenance Coordinator
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Support with project leadership for identified capital projects and bring facilities knowledge and experience to support recommendations in decision making.
Added 6 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
…future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local…
Added 10 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 1 day ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 2 days ago
NC
Project Manager
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Reporting to Operations Leadership, the Project Manager (PM) leads complex digital signage, audio, and technology deployment projects from initial handoff through final sign-off. This is a…
Added 2 days ago
S
Engineering Assistant (Facilities Management)
SaskTel
Regina, SK
- Full-time
Architectural Technologists/Civil Engineering Technologists within this group act as the prime coordinator on many projects undertaken by Corporate Services, working closely with internal…
Added 2 days ago
Control Centre Project Operations Coordinator
Pembina Pipeline Corporation
Sherwood Park, AB
Reporting to the Supervisor of Control Centre, the Coordinator provides operational support for capital projects from construction through start-up and into service. The role partners with…
Added 2 days ago
PP
Control Centre Project Operations Coordinator
Pembina Pipeline Corporation
Sherwood Park, AB
- Full-time
Reporting to the Supervisor of Control Centre, the Coordinator provides operational support for capital projects from construction through start-up and into service. The role partners with…
Added 2 days ago
VF
Facilities Maintenance Coordinator (term for a period of up to 1 year)
Vancouver Fraser Port Authority
Vancouver, BC
- Contract
The Facilities Maintenance Coordinator supports the delivery of maintenance services, inspections, and projects by administering procurement processes, vendor contracts, and service…
Added 2 days ago
PR
Sr Lead-IT Infrastructure Ops (Associate Manager)
Peel Regional Police
Brampton, ON
- $165,396 to $179,322 CAD / year
- Full-time
Co-leads infrastructure improvement initiatives and acts as project coordinator for cross-team infrastructure projects requiring configuration, modification and upgrades to the IT…
Added 2 days ago
Parks Project Coordinator-C1378
City of London
London, ON
Serves as the project coordinator for capital projects from planning to implementation, including research, coordination with others, design concepts, public engagement, detailed design,…
Added 2 days ago
Coordinator, Centre of Excellence - Learning and Development
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Montreal, QC
Our team is currently looking for a Coordinator, Centre of Excellence - Learning and Development. The successful candidate will be responsible for managing enterprise-wide learning…
Added 3 days ago
OC
Bilingual Office Coordinator, Office of the CEO
Ottawa Community Housing Corporation (OCH)
Ottawa, ON
- $69,168.56 to $86,521.38 CAD / year
- Full-time
…communities of our city and have been honoured as the National Capital Region's Top Employer every year since…
Added 3 days ago
GT
Project Support Coordinator
GridEx Technology Inc.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
GridEx is seeking a Project Support Coordinator to join our team. The ideal candidate will have five or more years of experience on industrial project management teams, supporting the…
Added 3 days ago
CO
Administrative and Technical Coordinator
City of Vaughan
Vaughan, ON
- $86,606 to $93,132 CAD / year
- Full-time
Responsible for set-up, processing, tracking and follow-up of purchase orders, payment certificates and invoices for capital and operating budget projects in JD Edwards.
Added 3 days ago
WU
Financial Officer (Operations)
Western University
London, ON
- Temporary
The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on…
Added 3 days ago
Project Engineer/Coordinator, Water and Sewer Programming Term
City of Regina
Regina, SK
This position provides technical/professional engineering support for the management, capital upgrades, and preservation of municipal wastewater and drainage infrastructure.…
Added 3 days ago
TS
Contractor Management Coordinator
TSG Staffing Services
AB · Edmonton, AB
- $80 to $90 CAD / hour
- Contract
…strong contractor management, maintenance, turnaround, and project coordination experience. The successful candidate will play a key role in supporting contractor onboarding, workforce…
Added 3 days ago
HC
Recruiting Coordinator, Talent Operations
Human Capital
Canada
- Full-time
Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including…
Added 3 days ago
FH
Coordinator, Special Initiatives & Projects
Fraser Health
Surrey, BC
- Full-time
We are looking to find a full-time, permanent, Coordinator for this new Development. As a successful candidate you will join a highly talented and diverse project team focused on…
Added 3 days ago
Engineering Coordinator
RAINCARBON
Hamilton, ON
The Engineering Coordinator is responsible for administering the Management of Change (MOC) process, maintaining engineering records and drawings, and ensuring capital projects are properly…
Added 3 days ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 4 days ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 4 days ago
Coordinator, Construction Services
Defence Construction Canada
Wainwright, AB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…

Federation of Canadian Municipalities

Coordinator, Effectiveness and Learning Systems

Ottawa, ON, Canada
Hybrid - Ottawa, Canada

$58,495.00 - $65,224.00 · Full-time

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Job details

Pay: $58,495.00 - $65,224.00
Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Oct 15, 2026

Original job description

Who we are at GMF:

At the Green Municipal Fund (GMF), we create change where it matters most - in Canada’s municipalities.

As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities, big and small, invest in their future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local economies.

Through our unique mix of funding, resources and training, GMF is enhancing the quality of life for people in Canada by accelerating a transformation to sustainable and resilient communities.

Since 2000, GMF has invested over $1.6 billion in local projects helping communities avoid 2.9 million tonnes of greenhouse gas emissions, while also contributing $1.24 billion to the national GDP and creating more than 13,000 person-years of national employment.

About This Role:

The Capacity Development (CD) Effectiveness and Learning Systems (ELS) team serves as a central hub connecting the Green Municipal Fund's six Capacity Development teams. The team strengthens coordination, consistency and continuous improvement across Capacity Development through cross-cutting initiatives, from operational processes designing and delivering the Green Municipal Fund’s flagship event, the Sustainable Communities Conference.

As the Administrative Coordinator on the CD-ELS team, you will play a key role in improving and coordinating administrative and operational processes across Capacity Development and the broader Programs department. You will coordinate the activities and onboarding of Capacity Development administrative staff, lead the GMF Webinar Series, and contribute to the planning and delivery of major events and knowledge-sharing activities.

You will provide administrative and logistical support for contracts, procurement, invoices, travel and shared tools. You will also support continuous process improvement, reporting and information management.

What you'll be doing:

Key Responsibilities

Supports the continuous improvement of operational processes, and support the development and delivery of presentations, training materials and documents for those processes for the Programs department and the Capacity Development teams
Coordinates the activities of CD administrative assistants, which includes supporting their onboarding, leading weekly and ad hoc meetings, giving guidance and coordinating workloads, and maintaining task tracking tools (Asana boards and a shared inbox)
Leads the GMF Webinar series, which includes coordinating meetings, maintaining tracking tools, onboarding, supporting webinar production as needed, and continuous improvement initiatives
Collects, analyzes and reports on internal information and operational data to support decision-making, process improvement and team planning.
Develops and maintains dashboards, reports and other analytical tools to support Capacity Development operations and performance monitoring.
Provides administrative support for contracts, procurement, invoices, expense claims, travel requests, translations and document production.
Coordinates logistics for meetings, events, volunteers, venues and accommodations.
Manages shared Capacity Development inboxes and responds to internal and external inquiries.
Participates in cross-team or cross-departmental efforts as needed
Responsible for conduct aligned to FCM’s core competencies and business values

Knowledge and Experience

University degree in administration, project management, information management or a related discipline, or equivalent combination of education, training and experience
Minimum of 3-years of experience providing administrative support in a fast-paced work environment.
Knowledge of business support processes, tools and administrative management practices and procedures.
Very strong organizational and interpersonal skills.
Demonstrated ability to handle multiple tasks and priorities in a fast-paced environment with tight deadlines.
Strong attention to detail and accuracy.
The ability to communicate in written and verbal format in both official languages (English and French) is considered a strong asset.

Competencies:

Excellent verbal and written communication skills including experience in delivering group presentations and facilitating discussions (online and in person)
Excellent customer service skills and attention to detail
Strong research, analytical and project coordination skills
Strong priority management and organization skills
Strong sense of initiative with the ability to work independently and as part of team
Advanced proficiency with Microsoft Teams, Word, Excel and PowerPoint, with the ability to quickly learn and apply new technologies. Experience using Power BI or other data visualization tools to develop reports and dashboards is considered an asset.
Ability to think creatively, analyze, innovate and solve problems
Capacity to work in a changing environment and willingness to take on new or evolving responsibilities

Additional Information

This posting is for an existing position

Salary Range:

$58,495.00 - $65,224.00

What we offer:

We offer a flexible work model grounded in accountability, collaboration, and delivering results. It is designed to support both performance and well‑being. While work is primarily virtual, occasional travel to our Head Office in Ottawa is expected. The majority of the team is based in the National Capital Region.

Where applicable, you may also have opportunities to travel across Canada to engage with the communities we support and better understand the impact of our work.

Employee experience and supports:

We are committed to creating an environment where people can do their best work while maintaining a healthy balance including:

Flexible work arrangements that support productivity and collaboration
Summer schedule (July 1 to Labour Day):
- 7-hour workdays
- Fridays off, aligned with team and operational needs
Ongoing commitment to employee development
Comprehensive range of employee benefits and services designed to support employee wellbeing and development. Please note: details and eligibility may vary depending on the role
Modern office space in Ottawa’s ByWard Market and downtown core

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, ages, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live within 80kms of downtown Ottawa, unless otherwise specified, and be authorized to work in Canada.

As part of our recruitment process, we use automated artificial intelligence tools to screen applicants. All AI-generated assessments are reviewed and validated by our People and Culture team.

In closing....

If this role speaks to you and the impact you want to make, we’d love to hear from you!

We thank all candidates for their interest; however, only those selected to proceed to the next stage of the recruitment process will be contacted by a member of our People and Culture Team.

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More about this job

Responsibilities

The Administrative Coordinator will manage operational processes, coordinate administrative staff, and lead the GMF Webinar series. They will also provide logistical support for events, contracts, and data reporting to ensure team efficiency.

Requirements

Candidates must hold a university degree in administration, project management, or a related field and possess at least three years of administrative experience. Strong organizational skills, proficiency in Microsoft Office, and the ability to work in a fast-paced environment are essential.

Skills

Administrative support
Project coordination
Process improvement
Data analysis
Reporting
Event planning
Webinar production
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Asana
Communication
Customer service
Priority management
Information management

Benefits

Flexible work arrangements
Summer schedule
Employee development programs
Comprehensive employee benefits
Modern office space

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Green Municipal Fund
Capacity Development
Operational Processes
Project Management
Information Management
Webinar Series
Data Visualization
Power BI
Asana
Procurement
Logistics
Performance Monitoring
Sustainability
Municipalities
Hybrid Work
Administrative Support
Reporting
Document Production
Stakeholder Engagement

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