Acheteur-approvisionneur (Buyer-Planner)

Job Description

Buyer-Planner is responsible for replenishing raw materials, packaging materials, cleaning and sanitation supplies, and any other purchases required based on the current production schedules for the BDU and Dorion plants. He/she may be required to negotiate certain products and must also maintain purchasing, supplier, and procurement information records in collaboration with the Lead Buyer and the Planning and Supply Chain Manager.

Procurement

• Ensure compliance with planned volumes and coordinate inbound deliveries to support just-in-time or push-flow replenishment, as applicable.
• Place and monitor purchase orders in SAP for raw materials, packaging materials, cleaning and sanitation supplies, and production supplies while respecting established production schedules and the product and supplier approval process.
• Establish and maintain appropriate inventory levels of raw materials and packaging materials using required ordering, lot-sizing, and safety parameters (stock and/or lead time) based on product requirements, current and future needs, and product shelf life. Review inventory levels as needed and keep item master records up to date.
• Optimize inventory turnover and reduce waste percentages (e.g., due to raw material expiration, product discontinuation resulting from temporary or permanent delistings, etc.).
• Create and maintain purchasing information records, sourcing data, and supplier master data in SAP in accordance with company policies, and validate the accuracy of commercial information against corporate agreements.
• Contribute to the automation of product replenishment processes through SAP.
• Coordinate transportation assignments in collaboration with the Transportation Technician and Logistics Supervisors/Managers, and perform required follow-ups.
• Track accrued expenses, invoices, and outstanding credits at the end of each financial period in collaboration with the Finance Department.
• Calculate and provide purchasing forecasts for selected products to suppliers.
• In collaboration with the Research and Development Specialists and the Lead Buyer, conduct research to identify new products and potential substitutes.
• Request quotations and conduct price negotiations while applying the product and supplier approval process, in collaboration with the Lead Buyer.
• Provide Finance with periodic purchase reports for products covered under the applicable CCL permit.
• Request technical documentation (specification sheets, labels, allergen statements, letters of guarantee, third-party audit results, etc.) for new products while applying the product and supplier approval process in collaboration with the Quality Control Department.
• Manage supplier returns when applicable and verify and validate related credits.
• Periodically evaluate suppliers in collaboration with the Quality Control Department.
• Communicate with suppliers to resolve issues related to quantities, delivery dates, or pricing discrepancies for ordered or received goods.
• Assist in resolving procurement, quality, and logistics issues related to production requirements and/or supplier operations.
• Maintain supplier-held inventory records when required.
• Notify Production Planners as quickly as possible of any stock shortages and take prompt corrective action.
• Work closely with the Lead Buyer on a daily basis to manage supplier relationships and transactional activities.
  
  

Other Related Duties

Maintain a clean and safe work environment.

Ensure compliance with and enforcement of the company’s Occupational Health and Safety Policy in relation to suppliers and all inbound deliveries to the plant.

Support production activities while ensuring compliance with sanitation procedures and various certifications (SQF, Non-GMO, Organic, Kosher, etc.).

Ensure the implementation and compliance with HACCP standards to maintain the food safety and quality program (SQF).

Ensure compliance with sanitation procedures and the requirements of various certifications (SQF, Non-GMO, Organic, Kosher, etc.).

Required Qualifications

College diploma (DEC) in Logistics, Supply Chain Management, or another related field.

One (1) to three (3) years of experience in procurement and supply replenishment.

Experience in a similar role within the food manufacturing industry is considered an asset.

Excellent French and English communication skills, both spoken and written, to communicate effectively with suppliers outside Quebec.

Strong computer skills, including proficiency with Microsoft Office Suite, email systems, SAP, and advanced Excel knowledge.

Knowledge of Paperless is considered an asset.

Required Competencies

Strong interpersonal and communication skills (tact, diplomacy, active listening).

Ability to manage and prioritize multiple projects simultaneously.

Sound judgment, initiative, and a proactive attitude.

High level of confidentiality.

Ability to assess and analyze situations from a broad, overall perspective.

Strong teamwork skills.

Strong organizational, planning, and priority management skills.

Ability to manage stress effectively.

Results-oriented mindset.

Self-motivated and able to work independently.

Job Family

Supply Chain