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Added 6 mins ago
UO
Educational Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital - Shaughnessy C Block (BCWHC)
- $4,576 to $4,808 CAD / month
- Part-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 6 mins ago
Junior Biologist
Toronto and Region Conservation Authority (TRCA)
Woodbridge, ON
Assists with training and development of field assistant(s) and ensures safety protocols are followed while in the field
Added 6 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Day
Shoppers Drug Mart
Ottawa, ON
- Full-time
Maintains wage administration within SLPH guidelines
Added 6 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Day
Shoppers Drug Mart
Port Elgin, ON
- Full-time
Maintains wage administration within SLPH guidelines
Added 6 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 6 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Windsor, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Brandon, MB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Red Deer, AB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Airdrie, AB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Rockland, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Deux-Montagnes, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 6 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
Thunder Bay, ON
- Part-time
Maintains wage administration within SLPH guidelines
Added 7 mins ago
BV
ACTING ASSISTANT MANAGER
Bikini Village
Red Deer, AB
- Full-time
Added 7 mins ago
BV
JUNIOR ASSISTANT MANAGER
Bikini Village
Kelowna, BC · Greater Kelowna Metropolitan Area
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 7 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Richmond, BC
- Full-time
Added 7 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Winnipeg, MB
- Full-time
Added 7 mins ago
BV
JUNIOR ASSISTANT MANAGER
Bikini Village
Calgary, AB
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 22 mins ago
NA
Dean's Office Assistant, School of Construction and Building Sciences
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Added 22 mins ago
B
Client Service Assistant, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Client Service Assistant supports one or more Investment Advisors (IAs) and IA Team and staff, and private wealth branch operations with day-to-day administration and provides…
Added 22 mins ago
H
Clinic Assistant
HealthCareersInSask.ca
Melville, SK
- Full-time
Added 22 mins ago
H
Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 22 mins ago
BH
Medical Office Assistant (MOA) Respite to Recovery
Boyle-McCauley Health Care
Edmonton, AB
- $20.16 to $27.02 CAD / hour
- Full-time
Medical Office Assistant for the Radius Community Health and Healing’s Respite to Recovery (R2R) program (in collaboration with a partnering shelter), which serves individuals experiencing…
Added 36 mins ago
H
Payroll Associate
HealthCareersInSask.ca
Regina, SK
- Full-time
We are recruiting a permanent, full-time Finance and Payroll Associate. This person serves as backup and assistant to the Manager of Finance and Payroll and as the site lead responsible for…
Added 36 mins ago
Assistant Manager
EssilorLuxottica Group
Langley (City), BC · Langley, BC
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 36 mins ago
Post Office Assistant - Term - St-Alphonse
Canada Post - Postes Canada
Saint-Alphonse, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Fidelity Canada

Facilities Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

Facilities Coordinator

You will be working on a hybrid schedule as part of Fidelity's dynamic working arrangement.

Current work authorization for Canada is required for all openings.

At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services, and we're constantly seeking new and better ways to help our clients. As a privately owned company, we boldly embrace innovation as we continue to grow our business into the future.

Working with us means you'll be part of a diverse and dedicated team that makes a real difference every day. You'll have opportunities to grow your career in an inclusive environment where you'll feel valued and supported to be your best.

Who We Are

The Facilities team is responsible for creating and maintaining safe, efficient, and welcoming workspaces across Fidelity Canada's offices. We partner with employees, vendors, landlords, and business leaders to ensure our facilities operate smoothly while supporting workplace experience, business continuity, and health and safety objectives.

How You'll Make an Impact

As a Facilities Coordinator, you'll support day-to-day operations across Fidelity Canada's office locations while helping ensure our facilities, systems, and workplace services run efficiently. You'll work closely with internal stakeholders, vendors, contractors, and landlords to deliver an exceptional workplace experience and support facilities projects and operational initiatives.

Key Responsibilities

Coordinate day-to-day facilities operations and respond to employee inquiries and service requests.
Manage and monitor facilities work orders, ensuring timely resolution with vendors and service providers.
Support meeting and event logistics, including room setup, vendor coordination, and catering arrangements.
Assist with preventive maintenance programs and building infrastructure activities.
Support facilities projects, reporting, workspace utilization initiatives, and process improvements.
Create purchase requisitions, process invoices, and maintain vendor records and documentation.
Coordinate building services, landlord requirements, inspections, and after-hours facility support.

What We Are Looking For

Experience

Minimum 5 years of facilities management experience.
Minimum 3 years of project management experience.
Experience supporting budgets, invoice processing, and financial administration.
Experience working with vendors, landlords, contractors, and multiple stakeholder groups.
Experience using facilities management technologies and reporting tools.

Education

Completion of secondary school plus additional post-secondary coursework in facilities management or a related field, or equivalent experience.
Actively pursuing a Facilities Management certificate is considered an asset.
A degree or diploma in project management or a related discipline is considered an asset.

Designations, Licenses, or Accreditations

Facilities-related professional certifications are considered an asset.
Certified Facility Manager (CFM) designation is considered an asset.
Membership in a professional facilities management association, such as IFMA, is considered an asset.

This Is the Right Opportunity for You If You

Have excellent customer service and relationship management skills.
Communicate effectively and confidently with a wide variety of stakeholders.
Are highly organized and able to manage multiple priorities simultaneously.
Anticipate issues proactively and enjoy solving complex problems.
Have working knowledge of building systems, building codes, HVAC, generators, UPS systems, and related infrastructure.
Are comfortable using Microsoft Office and facilities management software, including workplace management and reporting tools.
Enjoy identifying process improvements and using data to support decision-making.
Thrive in a hands-on environment where no two days are the same.

Additional Information

Participation in an on-call rotation is required.
Support for preventive maintenance activities includes working one Saturday per month.
Approximately 10% travel may be required.
This role is eligible for overtime pay.

Total Rewards That Reflect Your Impact

We believe exceptional work deserves exceptional recognition. That's why we offer a competitive compensation package designed to support your success today and your financial well-being tomorrow.

For this role, your total rewards include:

Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $60,000 to $75,000 based on experience and qualifications.
RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution, with no employee matching required.

We're proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting represents an existing vacancy within our organization.

AI-Assisted Recruitment

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

•   Canada's Top 100 Employers
o   Greater Toronto's Top Employers
o   Canada's Top Family-Friendly Employers
o   Canada's Top Employers for Young People

•   Great Place To Work® Certified
o   Best Workplaces for Inclusion
o   Best Workplaces for Mental Wellness
o   Best Workplaces for Today's Youth
o   Best Workplaces for Women
o   Best Workplaces in Financial Services & Insurance
o   Best Workplaces in Ontario
o   Best Workplaces with Most Trusted Executive Teams

•   LinkedIn Top Companies in Canada

•   Human Resource Director (HRD) - Best Place To Work
o   HRD - 5-Star Benefit Program
o   HRD - 5-Star Diversity & Inclusion Employer

Designations
•   Canadian Compassionate Companies – Certified
•   Benefits Canada's Workplace Benefits Award - Future of Work Strategy
•   TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
•   Canadian HR Reporter's Most Innovative HR Team

Apply About employer

More about this job

Responsibilities

The Facilities Coordinator manages day-to-day office operations, including vendor coordination, work order resolution, and building maintenance. They also support workplace projects, financial administration, and ensure the efficient functioning of office infrastructure and services.

Requirements

Candidates must have at least 5 years of facilities management experience and 3 years of project management experience. Proficiency in building systems, financial administration, and stakeholder communication is required, along with relevant post-secondary education.

Skills

Facilities management
Project management
Budgeting
Invoice processing
Vendor management
Building systems
HVAC
Customer service
Relationship management
Data analysis
Process improvement
Microsoft Office
Workplace management software
Building codes
Preventive maintenance

Benefits

RRSP contribution
Performance bonus

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Project management
Budgeting
Invoice processing
Vendor management
Building systems
HVAC
Generators
UPS systems
Building codes
Microsoft Office
Workplace management software
Preventive maintenance
IFMA
Certified Facility Manager
CFM
Financial administration
Stakeholder management
Process improvement
Data-driven decision making
Business continuity
Health and safety
Facility operations
Infrastructure
Reporting tools

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