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Added 12 mins ago
FH
Physiotherapist - Eagle Ridge Hospital
Fraser Health Authority
Port Moody, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…functional abilities, needs, and goals by methods such as reviewing records, gathering information, interviewing the patient, identifying patient and therapist expectations, selecting and…
Added 12 mins ago
FH
Physiotherapist - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…functional abilities, needs, and goals by methods such as reviewing records, gathering information, interviewing the patient, identifying patient and therapist expectations, selecting and…
Added 12 mins ago
A
Administrative Assistant
Associa
Surrey, BC
- $36,000 to $38,000 CAD / year
- Full-time
Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service…
Added 13 mins ago
NS
Meter Tester Assistant
Nova Scotia Power
Halifax, NS
- Full-time
We are looking for a Meter Tester Assistant to join our team. You will join a team of professionals at our Halifax location.
Added 27 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 27 mins ago
WF
Clerk
Waycobah First Nation
Whycocomagh, NS
- Part-time
Inventory Management: Inform the manager or assistant manager of items needed, such as low numbers of lotto tickets or fully stocked packs of smokes.
Added 27 mins ago
BG
Administrative Assistant
Brandt Group of Companies
Saskatoon, SK
- Full-time
Brandt Corporate Services Ltd is currently seeking an Administrative Assistant for our Saskatoon, SK location.
Added 42 mins ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
This position plays an important role in ensuring the efficient receipt, distribution, purchasing, and inventory management of supplies that support the delivery of exceptional patient care.
Added 1 hour ago
TI
Assistant Fleet Maintenance Manager (AFTERNOON SHIFT) | Assistant Fleet Maintenance Manager (AFTERNOON SHIFT)
Trentway-Wagar Inc.
Mississauga, ON
- Full-time
Coordinate daily with Shift Assistant Maintenance/ Facility Manager to prioritize work, communicate fleet status, align maintenance activities, and ensure a smooth transition between…
Added 1 hour ago
PW
Financial Advisor Assistant (LLQP Life Insurance licensed)
Personalized Wealth Strategies
AB · Edmonton, AB
- $25 to $35 CAD / hour
- Full-time
…collaborative team environment while expanding your knowledge of wealth management, insurance, and financial…
Added 1 hour ago
OV
Patient Support Assistant, (CUPE) Transitional Care Unit, Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
As a Patient Support Assistant, you will work in partnership with a Registered Nurse/Registered Practical Nurse, to provide patient care and will become an integral member of the…
Added 1 hour ago
OV
Patient Support Assistant, (CUPE) Transitional Care Unit, Part Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Part-time
As a Patient Support Assistant, you will work in partnership with a Registered Nurse/Registered Practical Nurse, to provide patient care and will become an integral member of the…
Added 1 hour ago
OL
Clinical Lead - Full Time
Optima Living
Calgary, AB
- Full-time
…operation of the community. (Applicable for communities without an Assistant Director of…
Added 1 hour ago
OL
Clinical Lead - Full Time
Optima Living
Calgary, AB
- Full-time
…operation of the community. (Applicable for communities without an Assistant Director of…
Added 1 hour ago
TS
Assistant Cook
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Part-time
Maintain all records and reports as necessary
Added 1 hour ago
SK
Admin Assistant and Bookkeeper
Sanjit Kumar Professional Corporation
Leduc, AB
- Full-time
Role Description The Admin Assistant and Bookkeeper is a full-time, on-site role based in Leduc, AB. This role supports daily office operations by handling phone calls, emails, client…
Added 1 hour ago
Assistant Manager, Mortgage Administration | Great West
The Canada Life Assurance Company
Winnipeg, MB
Reporting to the Manager, Mortgage Administration the Assistant Manager, Mortgage Administration is responsible for administrative functions related to the commercial mortgage portfolio of…
Added 1 hour ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Identifies and corrects audit errors in the records management system
Added 1 hour ago
HH
Materials Management Assistant
Homewood Health Centre
Guelph, ON
- Full-time
As a Materials Management Assistant, you will be an integral part of a collaborative, team focused on delivering seamless services and programs to our clients, patients and customers. If…
Added 1 hour ago
CH
Rehabilitation Assistant
CBI Health
Georgetown, ON
- Full-time
If you are a dynamic Rehabilitation Assistant interested in personal and professional growth, CBI Health has an excellent opportunity for you to meet these goals, supported by one of the…
Added 1 hour ago
WO
Medical Laboratory Assistant - Laboratory Specimen Procurement - Peel Memorial Centre
William Osler Health System
Brampton, ON
- Full-time
Receipt of inventory and applies acceptance criteria; records and reports unacceptability
Added 1 hour ago
A
Deal Desk Specialist
Assent
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
Support renewals and amendments – Structure renewals, upsells, co-terms, and mid-term changes so that customer contracts, Salesforce records, and billing stay in sync.
Added 2 hours ago
TM
Program Underwriting Assistant (1 Year Contract)
Tokio Marine Canada Ltd.
Toronto, ON
- Contract
Join a collaborative team where accuracy, insight, and operational excellence matter. As a Program Underwriting Assistant, in this 1 year contract opportunity, you will manage core…
Added 2 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and…
Added 2 hours ago
TG
Station Assistant Superintendent
Trillium Guideway Partners
Toronto, ON
- $100,000 to $125,000 CAD / year
- Full-time
The Station Assistant Superintendent assists in managing and supervising on-site construction activities, ensuring compliance with project specifications and safety regulations. Regular…

Fidelity Canada

Facilities Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

Facilities Coordinator

You will be working on a hybrid schedule as part of Fidelity's dynamic working arrangement.

Current work authorization for Canada is required for all openings.

At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services, and we're constantly seeking new and better ways to help our clients. As a privately owned company, we boldly embrace innovation as we continue to grow our business into the future.

Working with us means you'll be part of a diverse and dedicated team that makes a real difference every day. You'll have opportunities to grow your career in an inclusive environment where you'll feel valued and supported to be your best.

Who We Are

The Facilities team is responsible for creating and maintaining safe, efficient, and welcoming workspaces across Fidelity Canada's offices. We partner with employees, vendors, landlords, and business leaders to ensure our facilities operate smoothly while supporting workplace experience, business continuity, and health and safety objectives.

How You'll Make an Impact

As a Facilities Coordinator, you'll support day-to-day operations across Fidelity Canada's office locations while helping ensure our facilities, systems, and workplace services run efficiently. You'll work closely with internal stakeholders, vendors, contractors, and landlords to deliver an exceptional workplace experience and support facilities projects and operational initiatives.

Key Responsibilities

Coordinate day-to-day facilities operations and respond to employee inquiries and service requests.
Manage and monitor facilities work orders, ensuring timely resolution with vendors and service providers.
Support meeting and event logistics, including room setup, vendor coordination, and catering arrangements.
Assist with preventive maintenance programs and building infrastructure activities.
Support facilities projects, reporting, workspace utilization initiatives, and process improvements.
Create purchase requisitions, process invoices, and maintain vendor records and documentation.
Coordinate building services, landlord requirements, inspections, and after-hours facility support.

What We Are Looking For

Experience

Minimum 5 years of facilities management experience.
Minimum 3 years of project management experience.
Experience supporting budgets, invoice processing, and financial administration.
Experience working with vendors, landlords, contractors, and multiple stakeholder groups.
Experience using facilities management technologies and reporting tools.

Education

Completion of secondary school plus additional post-secondary coursework in facilities management or a related field, or equivalent experience.
Actively pursuing a Facilities Management certificate is considered an asset.
A degree or diploma in project management or a related discipline is considered an asset.

Designations, Licenses, or Accreditations

Facilities-related professional certifications are considered an asset.
Certified Facility Manager (CFM) designation is considered an asset.
Membership in a professional facilities management association, such as IFMA, is considered an asset.

This Is the Right Opportunity for You If You

Have excellent customer service and relationship management skills.
Communicate effectively and confidently with a wide variety of stakeholders.
Are highly organized and able to manage multiple priorities simultaneously.
Anticipate issues proactively and enjoy solving complex problems.
Have working knowledge of building systems, building codes, HVAC, generators, UPS systems, and related infrastructure.
Are comfortable using Microsoft Office and facilities management software, including workplace management and reporting tools.
Enjoy identifying process improvements and using data to support decision-making.
Thrive in a hands-on environment where no two days are the same.

Additional Information

Participation in an on-call rotation is required.
Support for preventive maintenance activities includes working one Saturday per month.
Approximately 10% travel may be required.
This role is eligible for overtime pay.

Total Rewards That Reflect Your Impact

We believe exceptional work deserves exceptional recognition. That's why we offer a competitive compensation package designed to support your success today and your financial well-being tomorrow.

For this role, your total rewards include:

Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $60,000 to $75,000 based on experience and qualifications.
RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution, with no employee matching required.

We're proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting represents an existing vacancy within our organization.

AI-Assisted Recruitment

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

•   Canada's Top 100 Employers
o   Greater Toronto's Top Employers
o   Canada's Top Family-Friendly Employers
o   Canada's Top Employers for Young People

•   Great Place To Work® Certified
o   Best Workplaces for Inclusion
o   Best Workplaces for Mental Wellness
o   Best Workplaces for Today's Youth
o   Best Workplaces for Women
o   Best Workplaces in Financial Services & Insurance
o   Best Workplaces in Ontario
o   Best Workplaces with Most Trusted Executive Teams

•   LinkedIn Top Companies in Canada

•   Human Resource Director (HRD) - Best Place To Work
o   HRD - 5-Star Benefit Program
o   HRD - 5-Star Diversity & Inclusion Employer

Designations
•   Canadian Compassionate Companies – Certified
•   Benefits Canada's Workplace Benefits Award - Future of Work Strategy
•   TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
•   Canadian HR Reporter's Most Innovative HR Team

Apply About employer

More about this job

Responsibilities

The Facilities Coordinator manages day-to-day office operations, including vendor coordination, work order resolution, and building maintenance. They also support workplace projects, financial administration, and ensure the efficient functioning of office infrastructure and services.

Requirements

Candidates must have at least 5 years of facilities management experience and 3 years of project management experience. Proficiency in building systems, financial administration, and stakeholder communication is required, along with relevant post-secondary education.

Skills

Facilities management
Project management
Budgeting
Invoice processing
Vendor management
Building systems
HVAC
Customer service
Relationship management
Data analysis
Process improvement
Microsoft Office
Workplace management software
Building codes
Preventive maintenance

Benefits

RRSP contribution
Performance bonus

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Project management
Budgeting
Invoice processing
Vendor management
Building systems
HVAC
Generators
UPS systems
Building codes
Microsoft Office
Workplace management software
Preventive maintenance
IFMA
Certified Facility Manager
CFM
Financial administration
Stakeholder management
Process improvement
Data-driven decision making
Business continuity
Health and safety
Facility operations
Infrastructure
Reporting tools

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