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Finning

Executive Assistant

Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 19, 2026
Experience: 5+ years of experience supporting senior leaders, executives, or C-suite stakeholders in a complex business environment.
Posting language: English
Posted: Sep 22, 2026

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Original job description

Company:

Finning Canada

Number of Openings:

Worker Type:

Permanent

Position Overview:

Business Title: Executive Assistant
Location: Edmonton, AB
Reporting To: Vice President, Service Operations

Finning Canada is seeking a highly organized, proactive, and professional Executive Assistant to support the Vice President, Service Operations, while providing administrative and operational support to General Managers, Vice Presidents, and Managers as required.

This role provides high-level administrative, operational, and strategic support to senior leadership, ensuring executive priorities, communications, and schedules are managed with precision and efficiency. The successful candidate will serve as a trusted partner to the leadership team by anticipating needs, coordinating complex activities, and enabling executives to focus on key business priorities.

The ideal candidate thrives in a fast-paced environment, exercises excellent judgment and discretion, and is passionate about delivering exceptional support while fostering strong relationships across the organization.

Job Description:

Major Responsibilities

Executive Support & Calendar Management

Manage complex and dynamic executive calendars, prioritizing meetings and scheduling requests.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
Prepare and submit expense reports and related documentation.
Ensure executives are fully prepared for meetings and business engagements.

Meeting & Event Coordination

Organize and coordinate leadership meetings, offsites, and executive events.
Prepare and distribute agendas, presentations, meeting materials, and follow-up documentation.
Arrange meeting logistics, including venue bookings, virtual meeting setup, catering, and attendee communications.
Capture meeting minutes, track action items, and ensure timely follow-up.

Communication & Correspondence

Draft, edit, and manage executive-level correspondence, presentations, reports, and communications.
Serve as a liaison between senior leadership and internal and external stakeholders.
Maintain professional and effective communications on behalf of the executive team.

Operational & Business Support

Distribute and coordinate monthly statements, reports, consolidated operating reports, and other business documentation.
Follow up with branches and departments to ensure timely submission of required reports and information.
Assist with reviewing and investigating operating statement variances and reporting findings as required.
Support strategic initiatives by coordinating deliverables, tracking progress, and facilitating cross-functional collaboration.

Information & Workflow Management

Maintain confidential records, projects, correspondence, and sensitive business information.
Streamline administrative processes and recommend improvements to enhance efficiency and effectiveness.
Ensure accurate and timely completion of all assigned administrative responsibilities.

Relationship Management

Build and maintain strong relationships with leaders, employees, customers, and external partners.
Represent the executive office with professionalism, discretion, and a customer-focused mindset.
Demonstrate Finning's values and represent the company in an ethical and professional manner.

Project & Strategic Support

Conduct research, gather data, and prepare reports for leadership decision-making.
Assist with project coordination, special assignments, and business initiatives.
Proactively identify issues, remove barriers, and anticipate executive needs before they arise.

Qualifications

Required Experience & Skills

5+ years of experience supporting senior leaders, executives, or C-suite stakeholders in a complex business environment.
Previous experience providing executive-level administrative and operational support.
Exceptional organizational, planning, and time management skills.
Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail.
Strong analytical, problem-solving, and decision-making skills.
Ability to handle sensitive and confidential information with the highest level of discretion.
Professional presence with outstanding interpersonal and stakeholder management capabilities.

Preferred Qualifications

Experience supporting multiple senior leaders within a corporate or operational environment.
Experience coordinating leadership meetings, events, and business reporting.
Post-secondary education in Business Administration, Office Administration, or a related discipline is considered an asset.

What Success Looks Like

The successful candidate will be a trusted extension of the executive team, known for anticipating needs, managing competing priorities seamlessly, maintaining confidentiality, and delivering exceptional administrative and operational support that enables leadership to focus on driving business results.

Join Finning Canada and play a key role in supporting the leaders who help keep our business moving forward.

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative, operational, and strategic support to senior leadership, including calendar management and travel coordination. They also facilitate communication, manage documentation, and assist with project coordination to ensure executive priorities are met efficiently.

Requirements

Candidates must have 5+ years of experience supporting senior leaders or C-suite stakeholders in a complex business environment. Proficiency in Microsoft 365 applications and strong organizational, communication, and analytical skills are required.

Skills

Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Event Planning
Executive Correspondence
Operational Support
Data Analysis
Project Coordination
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Service Operations
Calendar Management
Travel Arrangements
Expense Reports
Meeting Minutes
Operational Reporting
Strategic Support
Stakeholder Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Confidentiality
Project Coordination
Business Administration
Office Administration
Data Analysis
Communication
Time Management
Problem Solving
Decision Making
Professionalism
Hybrid
Finning Canada

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