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Added 33 mins ago
C
Executive Director, Global Markets Trading & Financing - Business Management
CIBC
Toronto, ON
- Full-time
…Resource Management (FRM) businesses. You will act as a strategic advisor to business leadership and as the principal liaison between the front office and partners across CIBC to ensure…
Added 5 hours ago
HC
Manager, Operations & Technology
Hotels Canada
Ottawa, ON
- Full-time
Act as a trusted advisor and problem-solver for operational and technology-related challenges.
Added 5 hours ago
TW
Third Party Management Advisor
Thrive Wealth Management
Regina, SK
- Full-time
We’re looking for a collaborative and adaptable professional to come on board as our Third-Party Management (TPM) Advisor. In this role, you will help to design, implement and strengthen…
Added 5 hours ago
TW
Financial Advisor - Temporary
Thrive Wealth Management
Whitewood, SK
- Full-time
As a temporary Financial Advisor in Whitewood for a 14-month contract, you are responsible for understanding our members’ financial goals and supporting their achievement through the…
Added 5 hours ago
CC
Director, Strategic Alliance Group
Compass Canada
Toronto, ON · Montreal, QC
- Full-time
…Alliance Group (SAG). The Director operates as a strategic advisor to operators and clients, leading proactive engagement that strengthens partnerships, anticipates risk, and drives…
Added 12 hours ago
PC
Senior Occupational Health and Safety Project Manager
Pinchin Canada
Richmond, BC
- Full-time
Oversee the preparation of contract documents to Pinchin standards
Added 19 hours ago
FC
Associate, Compensation (12 to 15-month contract)
Fiera Capital
Montreal, QC
- Full-time
The Associate, Compensation supports the Advisor, Compensation in the day-to-day delivery of the organization's compensation programs. Working under the Advisor's guidance, the role focuses…
Added 22 hours ago
CA
Account Executive - Emerging & Commercial Acc
CloudKettle, a Bell Canada company
Toronto, ON
- Full-time
…commercial accounts with a primary focus on serving as a trusted advisor to key stakeholders, unlocking new project revenue within existing accounts, and building a growing book of business…
Added 1 day ago
DS
Manager, Maintenance & Renewal Services
Delta School District 37, British Columbia
Delta, BC
- Full-time
Manage procurement and contract administration activities in accordance with District policies and applicable legislation.
Added 1 day ago
YR
Elementary Long Term Occasional (LTO)100 % Grade 5 Homeroom
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 day ago
AW
Training and Development Advisor
Agilus Work Solutions
AB · Edmonton, AB
- Contract
Our client is seeking an experienced Training & Competency Assurance Advisor to support workforce capability, compliance, and operational excellence across multiple Oil Sands sites in…
Added 1 day ago
M
Sr TA Advisor
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
MDA Space is seeking a Sr Recruiter (12 Month Contract) to join our dynamic Talent Acquisition Team ideally based at our Montreal office.
Added 1 day ago
H
Architecture Principal – Education, Science and Sport
HDR
Toronto, ON
- Full-time
The Principal will serve as a trusted advisor to clients and collaborate closely with regional and national leadership to strengthen HDR’s reputation as a premier design firm for…
Added 1 day ago
BF
Health Safety Environment Coordinator
BAUER Foundations Canada Inc.
Richmond, BC
- $35 to $45 CAD / hour
- Contract
BAUER Foundations Canada (BFCA) is seeking an experienced HSE Coordinator for a project-based contract position. This contract will likely last 8 months and has the potential to extend…
Added 1 day ago
C
Director, Purchasing NA
CGT
Cambridge, ON
- $120,000 to $150,000 CAD / year
- Full-time
…objectives. Serve as the subject matter expert and professional advisor to CGT Management on all aspects of the organization’s Purchasing…
Added 2 days ago
VS
Adult Education Senior Math Instructor
Vancouver School Board
Vancouver, BC
- Part-time
Contract Dates: 2026 November 12 to 2027 January 22, Monday to Friday, 12:00 pm to 2:15 pm
Added 2 days ago
VS
Adult Education Math Instructor
Vancouver School Board
Vancouver, BC
- Part-time
Contract Dates: 2026 November 12 to 2027 January 22, Monday to Friday, 12:00 pm to 2:15 pm
Added 2 days ago
D(
HR Advisor – Fixed-Term Until July 2028
DWF (Canada)
Toronto, ON
- Full-time
We are currently looking for a Bilingual HR Advisor (for a fixed term contract until July 2028) who shares our purpose and vision to join our global team. This role can be based out of our…
Added 2 days ago
RO
Advisor, Water and Wastewater Strategic Infrastructure Planning
Region of Peel
Brampton, ON
- Contract
Status: Contract Full Time (36 Month Contract Duration)
Added 2 days ago
TH
HR Generalist - Hybrid (6-Month Contract)
The Headhunters Recruitment
AB · Edmonton, AB
- Full-time
We're looking for an experienced HR Generalist to join a respected non-profit organization on a 6-month contract basis.
Added 2 days ago
CI
Client Transaction Specialist
Colliers International
Toronto, ON
- Full-time
This is a hybrid (4 days in office), 13 month contract based out of our Downtown Toronto location**
Added 2 days ago
N
Sr. Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
Lead the full sourcing lifecycle from developing RFQs and conducting complex negotiations to final contract execution
Added 2 days ago
N
Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
Support adoption and effective use of digital procurement platforms, contract execution tools, and automated sourcing systems
Added 2 days ago
N
Sr. Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
Lead the full sourcing lifecycle from developing RFQs and conducting complex negotiations to final contract execution
Added 2 days ago
N
Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
Support adoption and effective use of digital procurement platforms, contract execution tools, and automated sourcing systems

Closed listing

Finning

Rental Contract Administrator - Power & Energy

Edmonton, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Sep 20, 2026
Experience: 1-3 years related Work experience in any of the following areas:
Working hours: 37.5 hours/week
Posting language: English
Posted: Sep 14, 2026

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Original job description

Archived listing. The details below describe a past opening.

Company:

Finning Canada

Number of Openings:

Worker Type:

Permanent

Position Overview:

Are you organized, detail-oriented, and looking to start your career in an administrative role?

As a Rental Contract Administrator at Finning, you will be responsible for the support of the overall rental process and management of on-site active contracts. This role is a great way to build your career in a stable and supportive environment.

Location: Edmonton, AB – Power and Energy
Schedule: Monday to Friday | 37.5 hours/week

Job Description:

Document Management – 45%

Prepare and send the proformas to Rental Contract Advisors for completed work to be reviewed
Responsible for creating accurate BOLs, filing within the Server and releasing to the correct groups in a timely manner ensuring they meet all Audit processes
Assist with Filing and Audit process within team folder structures adhering to proper process
Monitor Rental Power inbox and flag emails accordingly
- Alert RCAs of any urgent matters
Monitor Rental Power Systems Admins inbox
- Receive POs and send in for payment
- Investigate any issues with missing invoices, other AP inquiries
- Adjust Re-Rent POs as needed

Maintenance Customer Order (MCO) Management – 35%

Support the Rental Contract Advisor in the management of service process and customer communication
Initiate service requests via Case submission process
Open Maintenance Customer Orders & Work Orders, job binders & packages
- All filing related to the above within the Server
Maintain & Update Smartsheet with current WOs, invoiced WOs, any follow-up work
Assign SWIP daily and update SWIP notes appropriately
Check on tech timecards & service notes and follow up as needed to make sure all time is correct and in the WO.
Add and reading through service notes to create invoice notes for proformas
- Action any important follow-up items to Rental Contract Advisors
Follow up on parts orders for upcoming jobs as needed
Add miscellaneous expenses as needed into WOs

Internal Communications – 20%

Capture progress of MCO from service operations team ensuring that it is accurately documented within the MCO & electronic job binder
Communicate to the service operations team of any deficiencies during the MCO life cycle
Meetings: Participation / engagement in scheduling meetings / key stakeholder calls. Follow through on any action items that are assigned during those meetings.
Job Scope Progress: Awareness of changes to commitment dates and final charges provided at scheduling meetings and updating all MCO records & storing changes in electronic job binders communicating back to the correct team members so they can communicate to our external customers

Competencies:

Customer Focus: Being successful means continuously paying attention to customer needs and adapting as these evolve. This heightens the importance of building strong customer relationships and delivering customer centric solutions.
Cultivates Innovation: Paying attention to what customers want and need – new and improved products, services, solutions, and experiences. Taking initiative and collaborating with people who have diverse points of view. Embrace the mindset you and Finning are never done, never satisfied, never standing still.
Drives Results: Infusing the team and organizations with a sense of urgency. Creating a culture where organizational performance is always top of mind. Communicating a vision, setting priorities, developing and executing plans that achieve the desired outcome for Finning.
Courage: Being comfortable with the conflict that is inherent to being a champion of an idea or course of action. Meeting tough situations head-on to constructively resolve them. Saying what needs to be said at the right time, to the right person, in the right manner to effect change.

Specific Skills:

Self-motivated
Ability to work with minimal supervision
Strong attention to detail
Strong verbal and written communication skills
Strong interpersonal skills
Collaborative, responsive and service-oriented
Ability to multi-task and prioritize urgencies
Process driven
Strong organization and time management skills
Strong ability to manage shared inboxes and mass emails
High degree of proficiency working in: Infor, Salesforce, Caterpillar/Dealership Warranty Software, Caterpillar/Dealership Technical Software, Rentalman an asset

Knowledge:

MS Office – Outlook/Excel/Word
Understanding of all policies related to the Rental Process
Understanding of Finning’s policies and procedures
Understanding of Service Work in Progress (SWIP) management
- MCO’s, WO’s, Time and Parts follow-up
Knowledge of Salesforce and Case system
Understanding of CAT/Non-CAT warranty types and process
Understanding of key performance metrics for the role, team and department
Understanding the financial impacts of billing, repair and service work processes

Accountability:

Accountable to support the Service Work in Progress (SWIP) process and identify the aging of work orders
Compliance of all service work orders with Finning’s Service Operations process
Accurately receiving and adjusting POs as needed and submitting invoices for posting and payment
Accountable for correct, legible, and quality service reports and completed proper work orders and operations
BOL accuracy including proper documentation and filing for Audit & TDG
Following the Audit process
Maintain Smart Sheet updates and reminders for accuracy
Represent the company in a professional and ethical manner and maintain effective and strong relationships with service providers, contractors, vendors, all PS employees, Finning employers, while maintaining confidentiality

Education & Experience:

Grade 12 education at a minimum
Post Secondary education in a related discipline considered an asset:
- Administration
- Business Management
- Accounting/Finance
1-3 years related Work experience in any of the following areas:
- Document control
- Process Development
- Equipment Rental
- Field/Shop Service Coordination
- Coordination/Administration in Construction/Oilfield/Forestry

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

About employer

More about this job

Responsibilities

The Rental Contract Administrator supports the rental process by managing documentation, creating bills of lading, and handling maintenance customer orders. They also facilitate internal communications and ensure accurate record-keeping within the service operations team.

Requirements

Candidates must have a minimum of a Grade 12 education, with post-secondary education in a related field considered an asset. Applicants should possess 1-3 years of relevant work experience in administration, document control, or service coordination.

Skills

Document management
Administrative support
Data entry
Customer service
Invoicing
Purchase order management
Time management
Attention to detail
Communication skills
Interpersonal skills
Process improvement
Microsoft Office
Salesforce
Infor
Rentalman
Service coordination

Visa sponsorship

Not detected in the job text

Keywords

Rental Contract Administrator
Document Control
Service Work in Progress
SWIP
Maintenance Customer Orders
MCO
Work Orders
Purchase Orders
Invoicing
Audit
Smartsheet
Salesforce
Infor
Rentalman
Microsoft Office
Outlook
Excel
Word
Power and Energy
Equipment Rental
Service Coordination
Administrative Support
Data Management
Customer Communication
Billing
Repair Processes
Warranty Software
Technical Software
Timecards
Parts Orders

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