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Added 3 days ago
Maintenance Tech 1
Nature's Path
Delta, BC
Full-time
Our Que Pasa Foods facility, located in Delta, is expanding and is looking for a fulltime Maintenance Technician to join our amazing team. The Maintenance Technician is responsible for…
Added 2 months ago
Maintenance Tech II-(1 shift)
Allied Reliability
Montreal, Quebec
Internship
Allied Reliabiliy is seeking a Maintenance Technician II to assist with maintaining an industrial laundry facility. Responsibilities include assisting with repairing, maintaining,…
Added 27 days ago
Maintenance Technician
SHW Canada
Brampton, ON
Full-time
Perform preventive and corrective maintenance on industrial electrical systems, production machinery, and control equipment
Added 4 months ago
Truck & Transport Mechanic
C W S Logistics
Regina, Saskatchewan
$24.36 to $39.44 CAD / hour
Full-time
…experienced Mechanic with a Journeyman certificate, Service Tech, 1, 2 and 3rd year apprentice welcome, who is independent, energetic, self-reliant people and have strong interpersonal…
Added 3 days ago
Event Audio Visual Technician, Sheraton Gateway, Toronto Full Time
Encore Global
Toronto, ON
Full-time
Added 3 months ago
7 OWNER OPERATORS NEEDED –TANDEM ROLLTITE WORK
Titanium Transportation Group Inc.
Brantford, ON
Full-time
24-hour Operations Team (Dispatch, Safety, Maintenance, Customs)
Added 2 days ago
Forklift Operator Material Handler - Afternoon Shift
Ryder Supply Chain Solutions
Caledon, ON · CAN - Caledon ON
Full-time
Provide technical and maintenance support for different aspects related to the automated packing system during the core shift hour of production
Added 2 days ago
Forklift operator - Days
Ryder Supply Chain Solutions
Caledon, ON · CAN - Caledon ON
Full-time
Provide technical and maintenance support for different aspects related to the automated packing system during the core shift hour of production
Added 2 days ago
Forklift Operator - Weekends
Ryder Supply Chain Solutions
Caledon, ON · CAN - Caledon ON
Full-time
Provide technical and maintenance support for different aspects related to the automated packing system during the core shift hour of production
Added 2 days ago
Forklift Operator - Weekends
Ryder Supply Chain Solutions
Caledon, ON · CAN - Caledon ON
Full-time
Provide technical and maintenance support for different aspects related to the automated packing system during the core shift hour of production
Added 1 day ago
People & Culture Business Partner
XR Extreme Reach
Toronto, ON
Full-time
Data Maintenance & HRIS: Maintain complete data integrity in our HR Systems (HRIS), generating routine reports, managing administrative documentation, and tracking HR metrics.
Added 2 months ago
Anesthesia Assistant Trainee, Anesthesia Tech Services - BC Women's Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
Full-time
Anesthesia Assistant Trainee, Anesthesia Tech Services
Added 19 days ago
scraper operator
Eagle Tech Recycling Ltd.
Edmonton, AB
Full-time
Added 1 day ago
Technicien de maintenance en véhicules lourds diesel
Impact Fulfillment Services
Kitchener, ON · Vanier, ON
Full-time
Le Technicien III doit être capable d'effectuer la majorité des tâches de maintenance lourde et de service sur les véhicules Ryder avec un minimum de soutien. Il travaille avec l'aide d'un…
Added 1 day ago
310T or 310J Licensed Diesel Technician
Impact Fulfillment Services
Teeswater, ON
Full-time
PERFORMS VEHICLE MAINTENANCE AND REPAIR DUTIES INCLUDING:Performs standard vehicle maintenancePerforms preventive maintenancePerforms complex repairs with minimal (if any)…
Added 1 day ago
310T Diesel Mechanic
Impact Fulfillment Services
London, ON
Full-time
PERFORMS VEHICLE MAINTENANCE AND REPAIR DUTIES INCLUDING:Performs standard vehicle maintenancePerforms preventive maintenancePerforms complex repairs with minimal (if any)…
Added 1 day ago
310T Licensed Diesel Mechanic Technician
Impact Fulfillment Services
Guelph, ON
Full-time
Performs vehicle maintenance and repair duties including
Added 6 days ago
Mechanical Assembler
Shred-tech
Cambridge, ON
Full-time
Undertake equipment maintenance and repairs at customer locations if required.
Added 6 days ago
Rental Contract Administrator - Power & Energy
Finning
Edmonton, AB
Full-time
Maintenance Customer Order (MCO) Management – 35%
Added 3 days ago
Building Operator, Level 1
QuadReal Property Group
Toronto, ON
Full-time
…demonstrating a commitment to safety, reliability, and proactive…
Added 2 days ago
Responsable de compte de région, affaires des petites entreprises - Growth Business Account Executive - Bilingual (English/French) Montreal
Salesforce
Montreal, QC · Canada - Montreal
Full-time
Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn’t a buzzword - it’s a way of life.…
Added 1 day ago
Software Engineering Manager
Spellbook
Remote, Canada
Full-time · Remote
We’re a small team of developers with a sophisticated and modern tech stack. An ideal candidate would have experience in some of the following: OpenAI and other large language models…
Added 2 days ago
Senior Technical Service Representative
Best Buy Canada
Timmins, ON
Full-time
As Canada's destination for the coolest tech, Best Buy offers one of the best work environments in the country! Our culture is one of inclusion and recognition. We are committed to always…
Added 2 days ago
Project Management Engineer - Temporary Assignment
Safran
Mirabel, QC
Full-time
Safran is an international high-tech group operating in the fields of aeronautics (propulsion, equipment, and interiors), space, and defense. Its mission: to contribute sustainably to a…
Added 2 days ago
Production Supervisor - Night Shift
Safran
Mirabel, QC
Full-time
Minimum 3 years of team management experience in the aerospace or high-tech manufacturing environment

Finning

Rental Contract Administrator - Power & Energy

Edmonton, AB, Canada

Job type: Full-time
Experience: 1-3 years related Work experience in any of the following areas:
Working hours: 37.5 hours/week
Posting language: English
Posted: Sep 14, 2026

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Original job description

Company:

Finning Canada

Number of Openings:

Worker Type:

Permanent

Position Overview:

Are you organized, detail-oriented, and looking to start your career in an administrative role?

As a Rental Contract Administrator at Finning, you will be responsible for the support of the overall rental process and management of on-site active contracts. This role is a great way to build your career in a stable and supportive environment.

Location: Edmonton, AB – Power and Energy
Schedule: Monday to Friday | 37.5 hours/week

Job Description:

Document Management – 45%

Prepare and send the proformas to Rental Contract Advisors for completed work to be reviewed
Responsible for creating accurate BOLs, filing within the Server and releasing to the correct groups in a timely manner ensuring they meet all Audit processes
Assist with Filing and Audit process within team folder structures adhering to proper process
Monitor Rental Power inbox and flag emails accordingly
- Alert RCAs of any urgent matters
Monitor Rental Power Systems Admins inbox
- Receive POs and send in for payment
- Investigate any issues with missing invoices, other AP inquiries
- Adjust Re-Rent POs as needed

Maintenance Customer Order (MCO) Management – 35%

Support the Rental Contract Advisor in the management of service process and customer communication
Initiate service requests via Case submission process
Open Maintenance Customer Orders & Work Orders, job binders & packages
- All filing related to the above within the Server
Maintain & Update Smartsheet with current WOs, invoiced WOs, any follow-up work
Assign SWIP daily and update SWIP notes appropriately
Check on tech timecards & service notes and follow up as needed to make sure all time is correct and in the WO.
Add and reading through service notes to create invoice notes for proformas
- Action any important follow-up items to Rental Contract Advisors
Follow up on parts orders for upcoming jobs as needed
Add miscellaneous expenses as needed into WOs

Internal Communications – 20%

Capture progress of MCO from service operations team ensuring that it is accurately documented within the MCO & electronic job binder
Communicate to the service operations team of any deficiencies during the MCO life cycle
Meetings: Participation / engagement in scheduling meetings / key stakeholder calls. Follow through on any action items that are assigned during those meetings.
Job Scope Progress: Awareness of changes to commitment dates and final charges provided at scheduling meetings and updating all MCO records & storing changes in electronic job binders communicating back to the correct team members so they can communicate to our external customers

Competencies:

Customer Focus: Being successful means continuously paying attention to customer needs and adapting as these evolve. This heightens the importance of building strong customer relationships and delivering customer centric solutions.
Cultivates Innovation: Paying attention to what customers want and need – new and improved products, services, solutions, and experiences. Taking initiative and collaborating with people who have diverse points of view. Embrace the mindset you and Finning are never done, never satisfied, never standing still.
Drives Results: Infusing the team and organizations with a sense of urgency. Creating a culture where organizational performance is always top of mind. Communicating a vision, setting priorities, developing and executing plans that achieve the desired outcome for Finning.
Courage: Being comfortable with the conflict that is inherent to being a champion of an idea or course of action. Meeting tough situations head-on to constructively resolve them. Saying what needs to be said at the right time, to the right person, in the right manner to effect change.

Specific Skills:

Self-motivated
Ability to work with minimal supervision
Strong attention to detail
Strong verbal and written communication skills
Strong interpersonal skills
Collaborative, responsive and service-oriented
Ability to multi-task and prioritize urgencies
Process driven
Strong organization and time management skills
Strong ability to manage shared inboxes and mass emails
High degree of proficiency working in: Infor, Salesforce, Caterpillar/Dealership Warranty Software, Caterpillar/Dealership Technical Software, Rentalman an asset

Knowledge:

MS Office – Outlook/Excel/Word
Understanding of all policies related to the Rental Process
Understanding of Finning’s policies and procedures
Understanding of Service Work in Progress (SWIP) management
- MCO’s, WO’s, Time and Parts follow-up
Knowledge of Salesforce and Case system
Understanding of CAT/Non-CAT warranty types and process
Understanding of key performance metrics for the role, team and department
Understanding the financial impacts of billing, repair and service work processes

Accountability:

Accountable to support the Service Work in Progress (SWIP) process and identify the aging of work orders
Compliance of all service work orders with Finning’s Service Operations process
Accurately receiving and adjusting POs as needed and submitting invoices for posting and payment
Accountable for correct, legible, and quality service reports and completed proper work orders and operations
BOL accuracy including proper documentation and filing for Audit & TDG
Following the Audit process
Maintain Smart Sheet updates and reminders for accuracy
Represent the company in a professional and ethical manner and maintain effective and strong relationships with service providers, contractors, vendors, all PS employees, Finning employers, while maintaining confidentiality

Education & Experience:

Grade 12 education at a minimum
Post Secondary education in a related discipline considered an asset:
- Administration
- Business Management
- Accounting/Finance
1-3 years related Work experience in any of the following areas:
- Document control
- Process Development
- Equipment Rental
- Field/Shop Service Coordination
- Coordination/Administration in Construction/Oilfield/Forestry

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

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More about this job

Responsibilities

The Rental Contract Administrator supports the rental process by managing documentation, creating bills of lading, and handling maintenance customer orders. They also facilitate internal communications and ensure accurate record-keeping within the service operations team.

Requirements

Candidates must have a minimum of a Grade 12 education, with post-secondary education in a related field considered an asset. Applicants should possess 1-3 years of relevant work experience in administration, document control, or service coordination.

Skills

Document management
Administrative support
Data entry
Customer service
Invoicing
Purchase order management
Time management
Attention to detail
Communication skills
Interpersonal skills
Process improvement
Microsoft Office
Salesforce
Infor
Rentalman
Service coordination

Visa sponsorship

Not detected in the job text

Keywords

Rental Contract Administrator
Document Control
Service Work in Progress
SWIP
Maintenance Customer Orders
MCO
Work Orders
Purchase Orders
Invoicing
Audit
Smartsheet
Salesforce
Infor
Rentalman
Microsoft Office
Outlook
Excel
Word
Power and Energy
Equipment Rental
Service Coordination
Administrative Support
Data Management
Customer Communication
Billing
Repair Processes
Warranty Software
Technical Software
Timecards
Parts Orders

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