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Added 1 min ago
SE
Marketing specialist
Shanai Enterprise
Coquitlam, BC
- From $38.4 CAD / hour
- Full-time
- On-site
Added 11 mins ago
TA
Administrative manager
Truehealth and Infinity Massage Center Ltd
Fort McMurray, AB
- From $23 CAD / hour
- Full-time
- On-site
Evaluate the operations of a department providing administrative services
Added 13 mins ago
CO
Chief of Police
City of Saint John
Saint John, NB
- Full-time
…procurement, resource allocation, and related financial and administrative…
Added 13 mins ago
J
Administrative assistant
JobsMedia.io
Montreal, QC · Ville-Marie, QC
- Full-time
Added 13 mins ago
J
Consultant Chef Trainer
JobsMedia.io
Saint-Joseph-de-Beauce, QC
- Contract
Provide the administrative documentation required for the mandate (e.g., invoices, evaluation questionnaires).
Added 13 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Peterborough, ON
- Part-time
Added 13 mins ago
Pharmacy Assistant - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Saskatoon, SK
Administrative Duties: cycle counts, narcotic counts, return to stocks, TML’s, manual third parties
Added 13 mins ago
BG
Production Scheduler/Coordinator
BV GLAZING
Concord, ON
- $55,000 to $65,000 CAD / year
- Full-time
Experience in manufacturing, production scheduling, logistics, operations, or administrative coordination.
Added 13 mins ago
CC
Senior Salesforce Engineer
Canadian Cancer Society
Toronto, ON · Ottawa, ON · Montreal, QC · Quebec, QC · Prince George, BC · Vancouver, BC · Kelowna, BC · Halifax, NS · Calgary, AB
- Full-time
Added 13 mins ago
CC
Bilingual Human Resources Generalist (contract)
Canadian Cancer Society
Ottawa, ON · Montreal, QC · Quebec, QC · Vancouver, BC · Halifax, NS · St. John's, NL
- $68,000 to $75,000 CAD / year
- Full-time
- Temporary
Added 13 mins ago
Client Services Coordinator
Canadian Cancer Society
Montreal, QC
Added 13 mins ago
CC
Senior Manager, Salesforce Platform Architecture & Development
Canadian Cancer Society
Toronto, ON · Ottawa, ON · Montreal, QC · Quebec, QC · Prince George, BC · Vancouver, BC · Kelowna, BC · Halifax, NS · St. John's, NL · Calgary, AB
- Full-time
Added 13 mins ago
Coordinator, Client Services - Casual
Canadian Cancer Society
Prince George, BC
Added 18 mins ago
CT
Operations manager - trade, broadcasting and other services
Church's Texas Chicken
Edmonton, AB
- From $41.6 CAD / hour
- Full-time
- On-site
Establish financial and administrative controls; formulate and approve promotional campaigns; and approve overall human resources planning
Added 18 mins ago
PS
Office administrator
PRO SKILLS DRIVING SCHOOL
Cambridge, ON
- From $36.95 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 27 mins ago
FE
Office administrator
FLIGHT EXPRESS TRAVEL INC
New Westminster, BC
- From $37 CAD / hour
- Full-time
- On-site
Carry out administrative activities of establishment
Added 28 mins ago
GE
Project Coordinator - Burlington
Gerrie Electric Wholesale LTD
Burlington, ON
- Full-time
Added 28 mins ago
WG
Plant Coordinator
WGI Group
Saint-Clet, QC
- Full-time
Added 28 mins ago
WG
Industrial Janitor / Custodian
WGI Group
Saint-Clet, QC
- Full-time
Added 28 mins ago
MO
Assistant Controller
MSP OPERATIONAL CORP
Montreal, QC · Quebec, QC
- Full-time
Strong understanding of financial principles and administrative controls
Added 28 mins ago
MO
Modern Workplace Specialist
MSP OPERATIONAL CORP
Vancouver, BC · Edmonton, AB · Calgary, AB
- $120,000 to $135,000 CAD / year
- Full-time
Added 28 mins ago
NF
Cash and Office Department Manager
Nature's Fare Markets
West Kelowna, BC
- Full-time
The Cash and Office Manager is responsible for all cash and administrative related duties within the store. they take responsibility for fostering culture, advancing Nature's Fare values,…
Added 28 mins ago
AI
Customs Import Specialist - Senior
AXXESS INTERNATIONAL INC
Montreal, QC
- Full-time
Added 28 mins ago
ST
Program Assistant
Strides Toronto
Toronto, ON
- $46,662 to $54,339 CAD / year
- Contract
Provide administrative support that ensures the program manager and staff have the training, tools, and resources required to enable the delivery of service and meet client, family and…
Added 28 mins ago
ST
Help Ahead Intake Worker, CPI
Strides Toronto
Toronto, ON
- $51,699 to $60,202 CAD / year
- Full-time

FIREFLY

Administrative Assistant (Casual)

Sioux Lookout, ON, P8T 1L2, Canada

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Job details

Experience: 3-5 years of experience working in a fast-paced office environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

Provide clerical and administrative support to Clinical Managers and frontline staff.
Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
Attend unit meetings and prepare accurate meeting minutes.
Sort and distribute incoming and outgoing mail and maintain office supply inventory.
Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
Assist with agency events, including purchasing supplies and managing receipts and gift cards.
Provide flexible coverage for reception and office functions as needed.
Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

College diploma in Business or related field, or an equivalent combination of education and experience.
3-5 years of experience working in a fast-paced office environment.
Working knowledge of common office software and systems

Skills & Competencies

Strong organization and time management skills
Ability to work independently and manage competing priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise sound judgement
Problem-solving skills, including the ability to manage conflict and support solutions
A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

Clear Criminal Record Check
Ability to manage a reasonable workload with effective prioritization and follow-up
Commitment to teamwork while working independently
Commitment to delivering high-quality work
Ability to support a respectful and safe workplace
Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical and reception support to clinical managers and frontline staff to ensure smooth daily operations. Responsibilities include scheduling appointments, managing office supplies, maintaining calendars, and preparing meeting minutes.

Requirements

Candidates must possess a college diploma in Business or a related field and have 3-5 years of experience in a fast-paced office environment. Strong organizational skills, proficiency in office software, and the ability to maintain confidentiality are essential.

Skills

Administrative support
Reception
Scheduling
Time management
Communication
Attention to detail
Problem-solving
Conflict management
Office software
Data entry
Meeting minutes
Inventory management
Confidentiality
Customer service

Benefits

Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Clerical support
Scheduling
Office management
Non-profit
Mental health services
Community-based services
Time management
Conflict resolution
Data accuracy
Office equipment
Inventory control
Confidentiality
Clinical support
Professionalism

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