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Added 6 mins ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…helping with food preparation and service, and helping the children and staff as…
Added 6 mins ago
UO
Project Coordinator, Indigenous Perinatal Wellness
University of Manitoba
Winnipeg, MB
- $26.2 to $37.62 CAD / hour
- Part-time
…governance frameworks, including OCAP®. The incumbent will assist with community consultations, advisory and governance processes, training and mentorship activities, and implementation…
Added 8 mins ago
BM
Early childhood educator (ece) - level 2
Bambini Montessori Preschool Inc.
Winnipeg, MB
- $20 to $25 CAD / hour
- Full-time
- On-site
Assist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of children
Added 37 mins ago
RMR Winter 26/27 Snow School - Ski Instructor Level 1
Northland Properties
Revelstoke, BC
Assist Snow School management and other departments, including off-mountain assignments
Added 52 mins ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- $34,000 CAD / year
- Full-time
…helping with food preparation and service, and helping the children and staff as…
Added 52 mins ago
CN
Kitchen Assistant (Part-Time)
Canada's National Ballet School
Toronto, ON
- $17.95 CAD / hour
- Part-time
…helping with food preparation and service, and helping the children and staff as…
Added 1 hour ago
CO
Lead Instructor, Aquatic Services
City of Leduc
Leduc, AB
- Full-time
Assist instructors with program delivery, lesson planning, and participant needs.
Added 1 hour ago
WC
Early childhood program supervisor
WILDWOOD CHILD CARE CENTRE
Vancouver, BC
- $36 to $42 CAD / hour
- Full-time
- On-site
Assist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of children
Added 1 hour ago
Housekeeper SRY
YMCA of Southwestern Ontario
London, ON
…communities. Particularly how we are helping to create healthy children, healthy families, and healthy…
Added 2 hours ago
S
Treatment Staff - Brandon Manitoba
St.Amant
Brandon, MB
- $18.98 to $24.98 CAD / hour
- Part-time
This posting is used to create a pool of applicants for various Treatment Staff positions for the Children's Respite Services in Brandon Manitoba.
Added 3 hours ago
YO
Team Leader Housing - 24 Hours
YMCA of Greater Toronto
Toronto, ON
- Full-time
Team Leader Housing - 24 Hours provides leadership and oversight of the YMCA Sprott House transitional housing program for 2SLGBTQIA+ young people, 16-24 years old ensuring a safe,…
Added 3 hours ago
NC
Housing Services Support Worker (PT/Weekend) Mdewgaan Lodge
Native Child & Family Services of Toronto
Toronto, ON
- $23.23 to $26.15 CAD / hour
- Part-time
- Contract
…provide a life of quality, well-being, caring and healing for our children and families in the Toronto Indigenous Community. We do this by creating a service model that is culture-based and…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 0.5
Ottawa Catholic School Board
Ottawa, ON · Kanata, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON · Nepean, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON · Richmond, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON · Kanata, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
OC
Term EA Assignment FTE 0.5
Ottawa Catholic School Board
Ottawa, ON · Nepean, ON
- Contract
acts as a team member of the school in any area which may directly assist the assigned student(s), or may contribute to the educational program as a whole;and performs other duties, as…
Added 4 hours ago
DÉ
Warehouse & Counter Clerk-EN
Dubo Électrique
Sainte-Adèle, QC
- Full-time
Postsecondary Scholarship Program for our employee’s children.
Added 4 hours ago
YO
Personal Trainer
YMCA of Greater Toronto
Markham, ON
- Part-time
…participants and ensures they are comfortable and successful in the program to assist them to achieve their personal health…

FIREFLY

Administrative Assistant (Casual)

Sioux Lookout, ON, P8T 1L2, Canada

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Job details

Experience: 3-5 years of experience working in a fast-paced office environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

Provide clerical and administrative support to Clinical Managers and frontline staff.
Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
Attend unit meetings and prepare accurate meeting minutes.
Sort and distribute incoming and outgoing mail and maintain office supply inventory.
Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
Assist with agency events, including purchasing supplies and managing receipts and gift cards.
Provide flexible coverage for reception and office functions as needed.
Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

College diploma in Business or related field, or an equivalent combination of education and experience.
3-5 years of experience working in a fast-paced office environment.
Working knowledge of common office software and systems

Skills & Competencies

Strong organization and time management skills
Ability to work independently and manage competing priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise sound judgement
Problem-solving skills, including the ability to manage conflict and support solutions
A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

Clear Criminal Record Check
Ability to manage a reasonable workload with effective prioritization and follow-up
Commitment to teamwork while working independently
Commitment to delivering high-quality work
Ability to support a respectful and safe workplace
Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical and reception support to clinical managers and frontline staff to ensure smooth daily operations. Responsibilities include scheduling appointments, managing office supplies, maintaining calendars, and preparing meeting minutes.

Requirements

Candidates must possess a college diploma in Business or a related field and have 3-5 years of experience in a fast-paced office environment. Strong organizational skills, proficiency in office software, and the ability to maintain confidentiality are essential.

Skills

Administrative support
Reception
Scheduling
Time management
Communication
Attention to detail
Problem-solving
Conflict management
Office software
Data entry
Meeting minutes
Inventory management
Confidentiality
Customer service

Benefits

Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Clerical support
Scheduling
Office management
Non-profit
Mental health services
Community-based services
Time management
Conflict resolution
Data accuracy
Office equipment
Inventory control
Confidentiality
Clinical support
Professionalism

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