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Added 2 mins ago
UE
SENIOR DOCUMENTS MANAGEMENT ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
Job Network : Public Information and Conference Management
Added 33 mins ago
Professional Regulation Officer (9-Month Term)
Law Society Human Resources Team
Vancouver, BC
…Professional Regulation Coordinator and Professional Regulation…
Added 1 hour ago
S
Communication and Administrative Assistant
SaskCulture
Regina Beach, SK
- Internship
OSAC is seeking a motivated and creative individual to join our team as a Communications & Administrative Assistant. This position will play a vital role in enhancing OSAC's communications,…
Added 1 hour ago
A
Assistant Property Manager
Armco
Calgary, AB
- Full-time
We're growing in the Calgary market and are looking for an Assistant Property Manager to join our team and grow with us.
Added 2 hours ago
DC
Domestic Assistant (REQ0121): Coastland College
Dorset Council UK
Dorchester, ON
- Full-time
…job for you. No two days are the same as we are a College, a Conference/Wedding Venue, have an Animal Park welcoming Visitors as well as on-site…
Added 2 hours ago
Executive Assistant
Joseph Ribkoff
Dorval, QC
Reporting directly to the CEO, the Executive Assistant - will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and…
Added 4 hours ago
OH
Legal Assistant, Privacy (18-Month Contract)
Osler, Hoskin & Harcourt LLP
Toronto, ON
- Full-time
Provides support for conference and other business development activities including speaking notes and presentation materials
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 13 hours ago
J
Administrative assistant - office
JobsMedia.io
Fort St. John, BC
- Full-time
Added 16 hours ago
TU
Junior NLP Data Scientist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Part-time
Under the supervision of Dr. John-Jose Nunez and Dr. Trisha Chakrabarty, Assistant Professors at the Department of Psychiatry, the successful candidate will work in close collaboration with…
Added 18 hours ago
DU
Dr. Edgar Gold Chair in Maritime Law and Global Trade
Dalhousie University
Halifax, NS
- Full-time
The Schulich School of Law, Dalhousie University, invites applications for a tenure-stream appointment at the rank of Assistant, Associate or Full Professor, expected to commence July 1,…
Added 19 hours ago
UO
Junior NLP Data Scientist
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Detwiller Pavilion (DPAV)
- $5,692.25 to $8,179.5 CAD / month
- Part-time
Under the supervision of Dr. John-Jose Nunez and Dr. Trisha Chakrabarty, Assistant Professors at the Department of Psychiatry, the successful candidate will work in close collaboration with…
Added 19 hours ago
Administrative Assistant (Casual)
FIREFLY
Sioux Lookout, ON
FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running…
Added 20 hours ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 20 hours ago
SI
Canadian Immigration Lawyer
Sedai Immigration Law Corporation
Surrey, BC
- Full-time
Close mentoring. We ensure a high level of support. We case conference on all files and maintain an open-door policy, fostering collaboration and team support.
Added 21 hours ago
MR
Project Coordination RA, Health-Promoting Frameworks for Campuses
Mount Royal University
Calgary, AB
- Part-time
The Project Coordination Research Assistant (RA) will support the organization, coordination, and data-management activities associated with a research project, Forging Health-Promoting…
Added 21 hours ago
M
Associate, Workplace Specialist (AV)
McKesson
Mississauga, ON
- Full-time
…of modern audio/visual and collaboration technology across conference rooms, meeting spaces, and digital workplace environments. This role is ideal for an early-career professional seeking…
Added 21 hours ago
M
Sr. Associate Workplace Specialist (AV)
McKesson
Mississauga, ON
- Full-time
Install, configure, and support audio-visual systems, conference room technologies, and collaboration platforms.
Added 23 hours ago
SJ
Store Manager - Peoples Jewellers - Lansdowne Place
Signet Jewelers
Peterborough, ON · Canada - Lansdowne Place - Peterborough, ON
- Full-time
Reporting to this Position: Assistant Store Manager, Jewelry Consultant, Sales Support and Inventory Control
Added 23 hours ago
CB
Site Administrator (CB)
Clark Builders
Edmonton, AB
- Full-time
The Site Administrator (Administrative Assistant - Project) conducts daily administrative tasks and provides administrative support to a construction site project-based team.
Added 1 day ago
SJ
Store Manager - Peoples Jewellers - Lansdowne Place
Signet Jewelers
Peterborough, ON
- Full-time
Reporting to this Position: Assistant Store Manager, Jewelry Consultant, Sales Support and Inventory Control
Added 1 day ago
LB
Senior Underwritter
Laurentian Bank
Brossard, QC
- Full-time
…resource for the Account Director, Business Development, and the Assistant…

FIREFLY

Administrative Assistant (Casual)

Sioux Lookout, ON, P8T 1L2, Canada

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Job details

Experience: 3-5 years of experience working in a fast-paced office environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

Provide clerical and administrative support to Clinical Managers and frontline staff.
Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
Attend unit meetings and prepare accurate meeting minutes.
Sort and distribute incoming and outgoing mail and maintain office supply inventory.
Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
Assist with agency events, including purchasing supplies and managing receipts and gift cards.
Provide flexible coverage for reception and office functions as needed.
Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

College diploma in Business or related field, or an equivalent combination of education and experience.
3-5 years of experience working in a fast-paced office environment.
Working knowledge of common office software and systems

Skills & Competencies

Strong organization and time management skills
Ability to work independently and manage competing priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise sound judgement
Problem-solving skills, including the ability to manage conflict and support solutions
A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

Clear Criminal Record Check
Ability to manage a reasonable workload with effective prioritization and follow-up
Commitment to teamwork while working independently
Commitment to delivering high-quality work
Ability to support a respectful and safe workplace
Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical and reception support to clinical managers and frontline staff to ensure smooth daily operations. Responsibilities include scheduling appointments, managing office supplies, maintaining calendars, and preparing meeting minutes.

Requirements

Candidates must possess a college diploma in Business or a related field and have 3-5 years of experience in a fast-paced office environment. Strong organizational skills, proficiency in office software, and the ability to maintain confidentiality are essential.

Skills

Administrative support
Reception
Scheduling
Time management
Communication
Attention to detail
Problem-solving
Conflict management
Office software
Data entry
Meeting minutes
Inventory management
Confidentiality
Customer service

Benefits

Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Clerical support
Scheduling
Office management
Non-profit
Mental health services
Community-based services
Time management
Conflict resolution
Data accuracy
Office equipment
Inventory control
Confidentiality
Clinical support
Professionalism

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