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Added 2 mins ago
JR
Assistant manager, hotel
Jolly Roger Inn & Resort
North Seguin, ON
- $37.64 to $39.64 CAD / hour
- Full-time
- On-site
Develop and implement policies and procedures for daily operations
Added 5 mins ago
Civil Engineer II - Senior Waterworks Design Engineer
City of Vancouver
Vancouver, BC
The position reports to the Assistant Branch Manager and manages a team comprised of Civil Engineers, Engineering Assistants and Survey Assistants, responsible for project scoping, design…
Added 6 mins ago
A
Assistant manager - food services
A&W
Gatineau, QC
- From $24.5 CAD / hour
- Full-time
- On-site
Added 7 mins ago
MV
Restaurant assistant manager
Milestones Victoria
Victoria, BC
- From $28.81 CAD / hour
- Full-time
- On-site
Added 9 mins ago
DQ
Assistant manager, fast food
DAIRY QUEEN
Timmins, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 20 mins ago
HB
Assistant Manager - BOSS Store, Square One
HUGO BOSS Canada, Inc.
Mississauga, ON
- Other
Added 25 mins ago
BC
Assistant store manager
Brampton Cash and Carry
Halifax, NS
- From $34 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 29 mins ago
VP
Assistant manager, restaurant
Vada Pav Mirchi Food Ltd.
New Westminster, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Added 33 mins ago
TF
Restaurant assistant manager
The Fish Place - Steak & Seafood Restaurant
Fort McMurray, AB
- $30 to $36 CAD / hour
- Full-time
- On-site
Added 35 mins ago
TL
Deputy Fire Chief
The Loomex Group
Sussex, NB
- Full-time
…the residents of Sussex, New Brunswick. The role manages fire operations, emergency response operations, and departmental training to ensure operational readiness is…
Added 46 mins ago
AC
Executive assistant
Absolute Craftsmen Ltd
Blue Mountains, ON
- $65,000 to $72,000 CAD / year
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 53 mins ago
JJ
Assistant manager, fast food
JUGO JUICE
Calgary, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 1 hour ago
TH
Assistant manager - food services
Tim Hortons
Victoria, BC
- From $27.69 CAD / hour
- Full-time
- On-site
Added 1 hour ago
NB
BREWPUB SERVICE SUPERVISOR
NWT Brewing Company Ltd.
Yellowknife, NT
- Part-time
…Service Supervisor will assist the company General Manager & Assistant GM in the efficient and smooth running of the…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 1 hour ago
TT
STORE MANAGER
The Tile Shoppe - Concord
Moncton, NB
- Full-time
…Manager to take the helm at our Moncton store. If you're an Assistant Manager ready to run your own show, or a proven leader feeling stuck in your current role, this is your chance to build…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Port Coquitlam, BC
- Full-time
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Part-time
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 1 hour ago
CH
DIRECTOR OF FINANCE
Crescent Hotels & Resorts
Quebec, QC
- Full-time
Analyze financial data and operations in order to assist and advise management in maintaining the Hotels’ financial objectives.
Added 1 hour ago
MN
Assistant manager - retail
Munchies n More
Burnaby, BC
- From $45 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 1 hour ago
TH
Restaurant assistant manager
Tim Hortons
Parry Sound, ON
- From $24.25 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 1 hour ago
MM
Assistant manager, restaurant
Mr Mikes Steakhouse Casual Dauphin
Dauphin, MB
- $50,000 to $55,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
S
Assistant manager, restaurant
Subway
Duncan, BC
- From $39 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 1 hour ago
HM
Wealth Management Assistant (Licensed)
Harris Mosset Private Wealth Management
Brandon, MB
- $30,000 to $40,000 CAD / year
- Full-time
- On-site
Position Overview We are seeking a Licensed Wealth Management Assistant to join our Private Wealth Management team. This role is crucial in supporting the team with various administrative…

FIREFLY

Administrative Assistant (Casual)

Sioux Lookout, ON, P8T 1L2, Canada

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Job details

Experience: 3-5 years of experience working in a fast-paced office environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

Provide clerical and administrative support to Clinical Managers and frontline staff.
Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
Attend unit meetings and prepare accurate meeting minutes.
Sort and distribute incoming and outgoing mail and maintain office supply inventory.
Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
Assist with agency events, including purchasing supplies and managing receipts and gift cards.
Provide flexible coverage for reception and office functions as needed.
Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

College diploma in Business or related field, or an equivalent combination of education and experience.
3-5 years of experience working in a fast-paced office environment.
Working knowledge of common office software and systems

Skills & Competencies

Strong organization and time management skills
Ability to work independently and manage competing priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise sound judgement
Problem-solving skills, including the ability to manage conflict and support solutions
A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

Clear Criminal Record Check
Ability to manage a reasonable workload with effective prioritization and follow-up
Commitment to teamwork while working independently
Commitment to delivering high-quality work
Ability to support a respectful and safe workplace
Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical and reception support to clinical managers and frontline staff to ensure smooth daily operations. Responsibilities include scheduling appointments, managing office supplies, maintaining calendars, and preparing meeting minutes.

Requirements

Candidates must possess a college diploma in Business or a related field and have 3-5 years of experience in a fast-paced office environment. Strong organizational skills, proficiency in office software, and the ability to maintain confidentiality are essential.

Skills

Administrative support
Reception
Scheduling
Time management
Communication
Attention to detail
Problem-solving
Conflict management
Office software
Data entry
Meeting minutes
Inventory management
Confidentiality
Customer service

Benefits

Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Clerical support
Scheduling
Office management
Non-profit
Mental health services
Community-based services
Time management
Conflict resolution
Data accuracy
Office equipment
Inventory control
Confidentiality
Clinical support
Professionalism

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