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Added 31 mins ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Previous experience as a Purchasing Clerk, Procurement Administrator, Administrative Assistant, or a similar role is considered an asset.
Added 46 mins ago
TC
Restaurant Management | Leadership
The Canadian Brewhouse
Regina, SK
- Full-time
Assistant General Manager Role Responsibilities:
Added 3 hours ago
Assistant Manager - 6.4 CCU / 6.1 IMCU
Nova Scotia Health and IWK Health
Halifax, NS
The Assistant Manager will assist in the management and monitoring of new and existing clinical projects, review with the HSM data and reports pertaining to all CCU/IMCU operations and…
Added 3 hours ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 3 hours ago
NF
Produce Department Manager - West Kelowna
Nature's Fare Markets
West Kelowna, BC
- Full-time
Ensure optimal levels of inventory by making smart purchasing decisions, analyzing top seller reports, using movement reports and collaborating with other Produce Managers and Nature’s Fare…
Added 3 hours ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 3 hours ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 4 hours ago
S
Food Services Assistant Manager
Simaril
Winnipeg, MB
- Full-time
Experience with ordering, inventory, scheduling and purchasing.
Added 4 hours ago
SA
Assistant, Executive
Standard Aero
Winnipeg, MB
- Full-time
…competing priorities make a difference every day. As an Executive Assistant, you will support senior leaders through effective scheduling, communication, and administrative…
Added 4 hours ago
MC
Student Engagement & Leadership Program Assistant (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Under the direction of the Manager, Student Success & Engagement, the Student Engagement & Leadership Program Assistant assists with development, volunteer programs, peer-led initiatives,…
Added 5 hours ago
D
Brand Manager – Danone Canada
Danone
Boucherville, QC
- $72,000 to $110,000 CAD / year
- Full-time
…collaboration with external suppliers and internal departments, Purchasing,…
Added 7 hours ago
CN
Aviation Stores Agent
Canadian North
Edmonton, AB
- Full-time
Purchasing experience and/or aviation experience considered an asset;
Added 7 hours ago
Operational Assistant
Amrize
Ottawa, ON
Join Amrize as a Operational Assistant and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building…
Added 11 hours ago
AC
Administrative Assistant, Office Services
Appleby College
Oakville, ON
- $50,000 to $55,000 CAD / year
We are looking for a highly organized, service-oriented Administrative Assistant, Office Services to join our team! This role is ideal for an administrative professional who thrives in a…
Added 12 hours ago
GT
Administrative Assistant – Bathurst
Guardian Tanks
Saint-Quentin, NB
- Full-time
Reporting to the Plant Manager, the Administrative Assistant provides versatile administrative support to the Bathurst operations. This person serves as the main on-site administrative…
Added 14 hours ago
S
Genome Sciences Technologist - Genome Sciences Centre - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Maintain general lab and equipment cleanliness. Recognize and report malfunctions in equipment to the Assistant Production Coordinator.
Added 15 hours ago
AE
Administrative assistant
ATS EXCAVATION INC.
Val-d'Or, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 16 hours ago
CH
DIRECTOR OF FINANCE
Crescent Hotels & Resorts
Quebec, QC
- Full-time
Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, credit extension, inventories, hotel assets, master keys, payroll, and…
Added 17 hours ago
TP
administrative assistant - office
Topmade Plastics & Neon Signs
Calgary, AB
- Full-time
Prepare and maintain purchasing files, reports and records
Added 18 hours ago
SE
Procurement Specialist
Schneider Electric
Dollard-Des Ormeaux, QC
- $75,200 to $112,800 CAD / year
- Full-time
Maintain accurate purchasing data, pricing information, and commodity codes in SAP.
Added 18 hours ago
SE
Procurement Specialist
Schneider Electric
Milton, ON
- $75,200 to $112,800 CAD / year
- Full-time
Maintain accurate purchasing data, pricing information, and commodity codes in SAP.
Added 20 hours ago
ZR
Administrative assistant
Zenith Realty & Property Management Services Inc.
Edmonton, AB
- From $42,000 CAD / year
- Full-time
- Contract
- On-site
Added 22 hours ago
D
Assistant Manager
DeSerres
Toronto, ON
- Full-time
With around thirty stores across Canada, DeSerres is the go-to destination for all creatives and the leading reference for purchasing art supplies.
Added 23 hours ago
D
Brand Manager – Danone Canada
Danone
Toronto, ON
- $72,000 to $110,000 CAD / year
- Full-time
…collaboration with external suppliers and internal departments, Purchasing,…
Added 23 hours ago
D
Brand Manager – Danone Canada
Danone
Toronto, ON
- $72,000 to $110,000 CAD / year
- Full-time
…collaboration with external suppliers and internal departments, Purchasing,…

FIREFLY

Administrative Assistant (Casual)

Sioux Lookout, ON, P8T 1L2, Canada

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Job details

Experience: 3-5 years of experience working in a fast-paced office environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

Provide clerical and administrative support to Clinical Managers and frontline staff.
Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
Attend unit meetings and prepare accurate meeting minutes.
Sort and distribute incoming and outgoing mail and maintain office supply inventory.
Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
Assist with agency events, including purchasing supplies and managing receipts and gift cards.
Provide flexible coverage for reception and office functions as needed.
Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

College diploma in Business or related field, or an equivalent combination of education and experience.
3-5 years of experience working in a fast-paced office environment.
Working knowledge of common office software and systems

Skills & Competencies

Strong organization and time management skills
Ability to work independently and manage competing priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise sound judgement
Problem-solving skills, including the ability to manage conflict and support solutions
A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

Clear Criminal Record Check
Ability to manage a reasonable workload with effective prioritization and follow-up
Commitment to teamwork while working independently
Commitment to delivering high-quality work
Ability to support a respectful and safe workplace
Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical and reception support to clinical managers and frontline staff to ensure smooth daily operations. Responsibilities include scheduling appointments, managing office supplies, maintaining calendars, and preparing meeting minutes.

Requirements

Candidates must possess a college diploma in Business or a related field and have 3-5 years of experience in a fast-paced office environment. Strong organizational skills, proficiency in office software, and the ability to maintain confidentiality are essential.

Skills

Administrative support
Reception
Scheduling
Time management
Communication
Attention to detail
Problem-solving
Conflict management
Office software
Data entry
Meeting minutes
Inventory management
Confidentiality
Customer service

Benefits

Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Clerical support
Scheduling
Office management
Non-profit
Mental health services
Community-based services
Time management
Conflict resolution
Data accuracy
Office equipment
Inventory control
Confidentiality
Clinical support
Professionalism

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