Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,773
Employers: 2,336

Advertised starting pay

Average starting payCAD / year: $72,751Across 366 listings
Average starting payCAD / hour: $28.94Across 364 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,979Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%684 listings
On-site: 84%4,001 listings

Not specified: 1% (36 listings)

Employers hiring include Canada Post - Postes Canada (254), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 15 days ago
MU
Administrative Coordinator
McGill University
Sherbrooke, QC
- Full-time
Added 15 days ago
SH
Admin/Office Coordinator/Scheduler
Senior Helpers of White Rock, BC, Canada
Surrey, BC
- Full-time
…friendly, organized, dependable, and detail-oriented Admin & Office Assistant to support our growing team and help keep our office operations running…
Added 15 days ago
GI
EXECUTIVE ASSISTANT TO CEO
GMV India Pvt Ltd
Swift Current, SK
- Full-time
…administrative support to ensure smooth coordination between corporate office, plant operations, and leadership. The role involves handling confidential information, tracking operational…
Added 15 days ago
SL
Talent Management Consultant
St. Lawrence College
Kingston, ON
- $88,985 to $111,230 CAD / year
- Contract
Added 15 days ago
B
Student Services & Accommodation Coordinator
Bayswater
Toronto, ON
- Full-time
Added 15 days ago
IH
Medical Office Assistant
Interior Health Authority
Kelowna, BC
- Full-time
…Urgent and Primary Care Centre is looking for a Casual Medical Office Assistant to join our dedicated team and help deliver exceptional care to patients across the…
Added 15 days ago
TS
Kettle Office Assistant
The Salvation Army in Canada
Calgary, AB
- Full-time
Added 15 days ago
SE
Office Administrator, Trucking
Source Energy
AB · Northern Sunrise County, AB
- Full-time
The Office Administrator, Trucking assists in the daily operations of the trucking organization, ensuring compliance with transportation regulations. Additionally, this role works very…
Added 15 days ago
CO
[$500 SIGN-ON BONUS] Certified Level II Dental Assistant/Records Technician - Stratford Orthodontics
Corus Orthodontists
Stratford, ON
- $25 to $30 CAD / hour
- Full-time
Added 15 days ago
Receptionist
Primacorp Ventures Inc
Winnipeg, MB
Added 15 days ago
TS
Kettle Office Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
- Full-time
Added 15 days ago
AI
Procurement specialist
Aversan Inc.
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Added 15 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Elkhorn, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 15 days ago
GD
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
Added 15 days ago
GA
Receptionist (Go Dodge Surrey)
Go Auto
Surrey, BC
- Other
Added 15 days ago
K
Partner Administrative Assistant
KPMG
Vancouver, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 15 days ago
Executive Assistant
Moment Energy
Surrey, BC
Added 15 days ago
CM
regulatory compliance specialist
Compliance Mentorz
Brampton, ON
- Full-time
Added 15 days ago
M
Administrative Assistant, Account Services
MNP
AB · Calgary, AB
- Full-time
Added 15 days ago
AW
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
- Full-time
Added 15 days ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/ English) - Toronto
Scotiabank
Toronto, ON
Added 15 days ago
HM
Technical Services Manager
Hemlo Mining Corp.
Marathon, ON
- Full-time
Added 15 days ago
SC
Media Buyer, Digital
Starcom Canada
Toronto, ON
- Full-time
Added 15 days ago
C
Contract Administrator-Infrastructure Field Services
CIMA+
Toronto, ON
- $97,360 to $133,870 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 15 days ago
BC
Director / Managing Director, Business Control Assurance
BMO Capital Markets
Toronto, ON
- Full-time
…part of Governance and Controls within the Capital Markets Office of the Chief Operating Officer (OCOO). Reporting…

First Lake Solutions

Executive Assistant

Ottawa, ON, Canada

We anticipate compensating the selected applicant a salary between $55,000-$65,000 per annum, commensurate with experience. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: We anticipate compensating the selected applicant a salary between $55,000-$65,000 per annum, commensurate with experience.
Job type: Full-time
Apply by: Mar 14, 2027
Experience: 3+ years of experience in an executive assistant, administrative assistant, office coordinator, or similar role supporting senior managers, executives, or a leadership team.
Posting language: English
Posted: Sep 15, 2026

Original job description

Company: First Lake Solutions Location: Ottawa, Ontario (Hybrid) Employment Type: Full-time, permanent Reports to: President

About First Lake Solutions

Founded in 2021, First Lake Solutions is a specialized government relations and public affairs firm headquartered in Ottawa, with team members in Ottawa, Halifax, and Montreal. We work nationally, supporting associations, municipalities, and mission-driven organizations across Canada - primarily in housing, infrastructure, economic development, industry, skilled trades, and health. Our mission is simple: deliver the highest return on investment in public affairs services in Canada.

What We Need

First Lake Solutions is seeking an Executive Assistant to provide administrative and operational support to our President and senior leadership team. This is a dynamic role for a highly organized, proactive, and adaptable professional who can anticipate needs, solve problems, and manage competing priorities.

Experience providing administrative support to senior managers or executives and coordinating multiple priorities in an office environment is essential. Experience in the political, public affairs, government, or professional services environment would be considered an asset.

About the Role

The Executive Assistant will work primarily with the President while also supporting other members of the team as directed, keeping the company organized and ensuring that priorities, commitments, meetings, communications, and day-to-day operations run smoothly. The role requires discretion and sound judgment, as the Executive Assistant will have access to confidential information and will regularly interact with clients, contractors, professional advisors, and other external stakeholders.

This is a hybrid position based in Ottawa. The nature of the role requires flexibility, and in-person attendance may be needed for meetings, events, or office operations. Occasionally, events before or after traditional office hours will require your attendance, for which you will be provided time in lieu.

Key ResponsibilitiesExecutive Support

Manage the President's calendar, inbox, and correspondence, prioritizing requests and managing access so important work is addressed in a timely manner.
Maintain the President's to-do list and track outstanding tasks, commitments, and follow-ups.
Coordinate and book domestic and international travel, including transportation, accommodation, itineraries, and related logistics.
Prepare meeting agendas, briefing materials, and other documents as required.
Attend or facilitate internal meetings, record action items, and track deliverables to completion.
Anticipate upcoming priorities and identify issues requiring the President's attention.

Team Coordination & Administration

Support the senior leadership team with organizational and administrative tasks, including tracking deadlines and deliverables.
Track team vacation and other planned absences.
Maintain organized records and internal file storage systems.
Help develop and refine administrative processes and systems as the organization grows.

Business Administration & Finance

Liaise with contractors, accountants, bookkeepers, and other professional advisors.
Assist with routine financial processes, including expense tracking, invoices, receipts, and payments.
Manage and track company subscriptions to software, news platforms, and other services.
Support client invoicing and follow up on outstanding invoices as required.
Maintain organized records relating to contracts, expenses, and invoices.

Office Management

Assist with the procurement, setup, and ongoing management of a new office space.
Ensure office supplies and equipment are available and operational needs are addressed.
Coordinate with landlords, building management, suppliers, contractors, and other service providers.
Coordinate office access, meeting room bookings, maintenance, repairs, deliveries, and other operational requirements.

Client, Vendor & Events Support

Assist with client onboarding and maintaining accurate client records.
Track client contracts, renewals, deadlines, and related deliverables.
Work with legal counsel and internal team members to support the administration of new contracts.
Support the planning and coordination of internal and client events, including catering, venues, invitations, and other logistics.

Qualifications & Experience

Completion of a formal Executive Assistant course or program, or equivalent experience.
3+ years of experience in an executive assistant, administrative assistant, office coordinator, or similar role supporting senior managers, executives, or a leadership team.
Strong organizational skills, exceptional attention to detail, and excellent written and verbal communication.
Demonstrated ability to manage multiple priorities and deadlines, work independently, and take initiative.
Strong judgment and discretion when handling confidential or sensitive information.
Proficiency with Microsoft Office and familiarity with common business and collaboration software.
Experience coordinating calendars, meetings, travel, expenses, and administrative processes.
Ability to work effectively in a hybrid environment while maintaining strong communication with colleagues.
Bilingualism (English/French) preferred, but not required.

Assets

Familiarity with Ottawa's political, government, or professional services community.
Experience with contract administration, invoicing, bookkeeping, or financial administration.
Experience supporting office setup or office management.

Compensation

We anticipate compensating the selected applicant a salary between $55,000-$65,000 per annum, commensurate with experience. We offer competitive benefits, including health plan, RRSP matching, paid vacation, among others.

How to Apply

Please submit your resume and a cover letter outlining your relevant experience to apply@thisisfirstlake.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

First Lake Solutions is an equal opportunity employer committed to diversity and inclusion in the workplace.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the President and senior leadership team, including calendar and inbox management. Oversee office operations, financial administration, and client coordination to ensure smooth day-to-day business functions.

Requirements

Requires 3+ years of experience in an executive or administrative support role and completion of a formal Executive Assistant program or equivalent. Candidates must possess strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.

Skills

Calendar Management
Executive Support
Travel Coordination
Office Management
Financial Administration
Client Onboarding
Event Planning
Microsoft Office
Written Communication
Verbal Communication
Time Management
Discretion
Bilingualism
Contract Administration
Invoicing
Organization

Benefits

Health plan
RRSP matching
Paid vacation

Visa sponsorship

Not detected in the job text

Keywords

Government Relations
Public Affairs
Executive Assistant
Administrative Support
Microsoft Office
Calendar Management
Travel Logistics
Bookkeeping
Invoicing
Contract Administration
Office Management
Client Relations
Bilingual
Professional Services
Event Coordination

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