Executive assistant jobs in Canada (859 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 859
Employers: 579

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%254 listings
On-site: 69%593 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (18), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
IH
Executive Assistant
Interior Health Authority
Kelowna, BC
- Full-time
Are you looking for a new and rewarding challenge in healthcare? Interior Health is seeking an Executive Assistant. This is an excellent opportunity to work closely with senior leaders,…
Added 1 month ago
RC
Executive Assistant, Offices of the VP, Human Resources and the VP, Legal & Corporate Affairs
Royal Canadian Mint
Ottawa, ON
- From $67,120 CAD / year
- On-site
The Royal Canadian Mint (the Mint) is hiring Executive Assistant, who can thrive in a dynamic and inclusive environment.
Added 1 month ago
MC
Corporate secretary
Mi-Cam Communications Inc.
Montréal, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 1 month ago
RP
Executive Assistant
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking an Executive Assistant to provide high-level administrative and coordination support to senior executives within a dynamic organization. This role will manage…
Added 1 month ago
IF
Executive Assistant
iA Financial Group
Vancouver, BC · Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
As an Executive Assistant, you will provide coordinated administrative and operational support to two Vice Presidents within Dealer Services. In this highly visible role, you will manage…
Added 1 month ago
RT
Adjoint(e) exécutif(ve) / Executive Assistant
Rio Tinto
Montreal, QC
- Full-time
Added 1 month ago
T
Executive Assistant
TD
Toronto, ON
- Full-time
Added 1 month ago
HI
Executive Assistant
HUB International
Vancouver, BC
- Full-time
Added 1 month ago
HM
Executive Administrative Assistant and Office Manager
Heidelberg Materials
Edmonton, AB
- Full-time
The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties,…
Added 1 month ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 1 month ago
LE
CEO Office - Executive Administrative Assistant
Laurentis Energy Partners
Oakville, ON
- Full-time
Added 1 month ago
KP
Executive Assistant
Kastner Perez Search Group Inc.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Kastner Perez Search Group is partnering with a well-established Calgary law firm to recruit an experienced Executive Assistant to support a highly experienced Senior Counsel within a…
Added 1 month ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Added 1 month ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON
- Full-time
Added 1 month ago
Executive Assistant
Bell
Montreal, QC
Added 1 month ago
S
Executive Assistant and Office Manager
SpryPoint
Charlottetown, PE
- Full-time
Added 1 month ago
O
Executive Assistant
OFIFC
Toronto, ON
- Full-time
Added 1 month ago
GS
Executive Assistant to the Chief Financial Officer
Good Shepherd Centres
Hamilton, ON
- $33.1 to $39.48 CAD / hour
- Full-time
Added 1 month ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Added 1 month ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Added 1 month ago
F
Adjoint(e) de direction / Executive Assistant
Fasken
Montreal, QC
- Full-time
Fasken is seeking a highly organized and proactive Executive Assistant to support the Head of Marketing and Business Development (HMBD). This role provides critical executive support in a…
Added 1 month ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
Added 1 month ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
Added 1 month ago
AH
Executive Administrative Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and…

First National Financial LP

Executive Assistant

Toronto, ON, Canada
East York, ON, Canada

$75,500 - $90,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,500 - $90,000
Job type: Full-time
Experience: Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Posting language: English
Posted: Oct 6, 2026

Original job description

We are hiring an Executive Assistant!

Reporting To

President and Chief Executive Officer (CEO)

Full-Time/Part- Time

Full-time

Salary Range

$75,500 - $90,000

Posting Date

October 6, 2026

Closing Date

October 20, 2026

Hours Of Work

8:30 a.m. – 5:00 p.m.

Grade

Office Location:

12

16 York Street

Great location! Steps away from the main public transit station

What We Offer

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

Eligibility for benefits is dependent on the terms of employment

The Opportunity

First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).

As a trusted partner and key point of contact for internal and external stakeholders, you will enable focus, efficiency, and impact by proactively managing the CEO’s calendar, coordinating complex schedules, arranging travel, supporting on critical meetings, and ensuring strong follow-through across stakeholders. Your ability to anticipate needs, exercise sound judgment, and operate with discretion will be essential to supporting the President and CEO in a dynamic environment.

How You Will Contribute

Manage the CEO’s calendar--schedule appointments, meetings, reservations, functions/ events with both internal and external stakeholders
Act as a key point of contact for internal and external stakeholders, handling confidential matters with discretion
Greet visitors scheduled to meet with CEO
Track and prioritize critical items including, status of key initiatives, deadlines, action items, decisions, and follow-ups, helping maintain momentum and identifying risks or dependencies
Review, monitor and prioritize incoming communications and/or correspondence whether by mail, phone, or courier from various stakeholders including shareholders, investors, brokers, clients, and mortgagors and responding where appropriate
Support the CEO in preparing for board meetings
Arrange travel, accommodations, itineraries, other associated logistics
Compile and prepare on-line expense reports for CEO expenses
General and administrative support
Uphold confidentiality, corporate policies, risk/compliance requirements, and AML standards where applicable

The Experience You Need

Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Proven ability to manage competing priorities and shifting demands in a fast-paced environment
Strong calendar management, executive coordination, and meeting preparation skills
Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel)
Exceptional written and verbal communication skills with strong attention to detail
Highly organized, proactive, and resourceful with the ability to work independently
Demonstrated discretion, integrity, and sound judgment in handling confidential information
Strong interpersonal skills and ability to work effectively with executives and cross-functional teams
Ability to remain calm and effective under pressure
Flexibility to work extended or adjusted hours when required
Experience in financial services, technology, consulting, or a high-change environment is an asset
Strong ethical standards and commitment to professionalism

Relationships

External Customers: Brokers, Commercial mortgage clients, mortgagors, investors, strategic partners, vendors, consultants, regulators, auditors, and third-party partners

Internal Customers: Shareholders, , members of the Executive Leadership Team, internal board and committee members, and cross‑functional employees across the organization.

Working Environment And Physical Demands Analysis

Office environment
Periods of high and fluctuating volume, multi-tasking, tight timelines
Long periods of stationary position/sitting
Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
Long and sustained periods of visual concentration, often with a computer screen

Why join First National?

Competitive Compensation
Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up)
Extensive training programs
Modern office environment conducive to collaboration
Supportive teamwork culture
Opportunities to give back to the communities and work through events focused on a variety of charities
Ongoing social events throughout the year

The Team You’ll Join

Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback and scores are higher than benchmarks.

We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted.

Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOON

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at accessibility@firstnational.ca should you need an accommodation at any point in the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the President and CEO, including calendar management, stakeholder communications, meeting preparation, travel arrangements, and expense reporting. Track priorities and follow-ups, support board meetings, and handle confidential matters while complying with corporate policies and applicable risk, compliance, and anti-money-laundering standards.

Requirements

Requires at least five years of experience supporting senior leaders, strong executive coordination and calendar management skills, and advanced proficiency in Microsoft Office. Candidates should be highly organized, proactive, discreet, effective under pressure, and able to manage competing priorities; experience in financial services or another fast-changing environment is an asset.

Skills

Executive Calendar Management
Executive Coordination
Meeting Preparation
Travel Coordination
Stakeholder Communication
Confidentiality
Prioritization
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication
Expense Reporting
Sound Judgment

Benefits

Bonus
Benefits
Career Advancement Opportunities
Health Spending Account
Maternity and Parental Leave Top-Up
Training Programs
Modern Office Environment
Supportive Teamwork Culture
Community and Charity Events
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Executive Coordination
Meeting Preparation
Board Meetings
Travel Arrangements
Expense Reports
Stakeholder Management
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Financial Services
Mortgage Lending
Risk Management
Compliance
Anti-Money Laundering
Corporate Policies
Action Items
Prioritization
Internal Communications
External Communications

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