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Added 20 mins ago
ZM
Bilingual Contract Specialist (English/French)
ZOLL Medical Corporation
Mississauga, ON · CA ON Mississauga
- Full-time
…the tender and contract lifecycle for ZOLL Medical's Canadian commercial operations. This role supports the preparation, coordination, and tracking of bids, contracts, pricing updates, and…
Added 20 mins ago
WM
District Manager, Sales - Calgary, AB, Canada
Waste Management, Inc. (WM)
Calgary, AB
- Full-time
…recycling and disposal services to millions of residential, commercial, industrial, medical and municipal customers throughout the U.S. and Canada. With innovative infrastructure and…
Added 51 mins ago
C
Machine Operator (Day Shift)
Carlisle
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 51 mins ago
C
Machine Operator (Evening Shift)
Carlisle
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 51 mins ago
C
Machine Operator
Carlisle
Toronto, ON · Scarborough, Ontario
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 51 mins ago
C
Chief Steam Engineer
Carlisle
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 51 mins ago
C
Machine Operator (Graveyard Shift)
Carlisle
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 51 mins ago
HE
Executive Housekeeper
Hotel Equities Group, LLC
Canmore, AB
- Full-time
Work with approved commercial cleaning chemicals while following safety protocols.
Added 1 hour ago
KG
Senior Property Accountant (Toronto)
Kipling Group
Toronto, ON
- Full-time
Company Overview: Kipling Group Inc. is a multifaceted commercial and residential real estate organization that focuses on property management and leasing. With over $10 billion in assets…
Added 1 hour ago
TG
Fitness Manager - Preston Queens Central
The Gym Group
Hampstead, NB · Central Hampstead, NB
- Full-time
Bring a result driven mindset with a keen interest in driving the commercial performance of the gym.
Added 1 hour ago
RH
Director of Finance
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AB · Alberta, Canada
- Full-time
Strong executive presence, commercial acumen, and the ability to influence stakeholders across finance and operations.
Added 1 hour ago
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Chief Steam Engineer
Carlisle Construction Materials
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 1 hour ago
EI
Shipping Clerk
ExcelGens, Inc.
Mississauga, ON
- Contract
Create international commercial invoices using the Global Trade Management System and submit them to Global Trade Compliance for approval.
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…situated between a thriving residential neighbourhood and a busy commercial hub in Kelowna, ensuring strong patient demand and…
Added 1 hour ago
RS
Operations Manager, Environmental Solutions - Canada
Republic Services
Chatham-Kent, ON · Tilbury, ON
- $101,600 to $139,700 CAD / year
- Full-time
…streams while delivering exceptional service to industrial, commercial, and government customers throughout the…
Added 1 hour ago
CC
Machine Operator
Carlisle Construction Materials
Toronto, ON · Scarborough, ON
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 1 hour ago
EI
Shipping/Receiving Clerk II
ExcelGens, Inc.
Mississauga, ON
- Contract
Create international commercial invoices using the Global Trade Management System and submit them to Global Trade Compliance for approval.
Added 1 hour ago
CC
Machine Operator (Evening Shift)
Carlisle Construction Materials
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 1 hour ago
Community Peace Officer I -Traffic
Rocky View County
Rocky View No 44, AB · Rocky View County, AB
Liaise and participate in Joint Enforcement Operations with allied agencies including RCMP, CPS, Fish and Wildlife, Commercial Vehicle Enforcement, Peace Officers from other Municipalities…
Added 1 hour ago
CC
Machine Operator (Day Shift)
Carlisle Construction Materials
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 1 hour ago
PB
Senior SEO Strategist
Powered by search
Remote, Canada
- Full-time
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Can lead senior client conversations with clarity, confidence, and commercial judgment
Added 1 hour ago
BB
Part-Time Lead Driver / Crew Lead – Moving Trucks – Edmonton
Burly Boyz Moving & Storage
AB · Edmonton, AB
- $35,000 to $45,000 CAD / year
- Part-time
Burly Boyz Moving & Storage is hiring experienced commercial drivers to run our 3, 5 and 7-ton trucks and lead a moving crew in Edmonton. This is not a seat for someone who just wants to…
Added 1 hour ago
B&
Program Manager
Black & Veatch Family of Companies
Markham, ON
- $159,504 to $265,843 CAD / year
…Environment, Energy & Process Industries, and Connectivity, Commercial & Industrial. Within BV Operations, this role will be a part of the Civil Infrastructure sub-discipline and will be…
Added 1 hour ago
C
Plant Manager
Carlisle
Crossfield, AB
- Full-time
We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s…
Added 1 hour ago
C
Tapered Insulation Designer/Estimator
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First National Financial LP

Executive Assistant

Toronto, ON, Canada
East York, ON, Canada

$75,500 - $90,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,500 - $90,000
Job type: Full-time
Apply by: Nov 5, 2026
Experience: Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Posting language: English
Posted: Oct 6, 2026

Original job description

We are hiring an Executive Assistant!

Reporting To

President and Chief Executive Officer (CEO)

Full-Time/Part- Time

Full-time

Salary Range

$75,500 - $90,000

Posting Date

October 6, 2026

Closing Date

October 20, 2026

Hours Of Work

8:30 a.m. – 5:00 p.m.

Grade

Office Location:

12

16 York Street

Great location! Steps away from the main public transit station

What We Offer

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

Eligibility for benefits is dependent on the terms of employment

The Opportunity

First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).

As a trusted partner and key point of contact for internal and external stakeholders, you will enable focus, efficiency, and impact by proactively managing the CEO’s calendar, coordinating complex schedules, arranging travel, supporting on critical meetings, and ensuring strong follow-through across stakeholders. Your ability to anticipate needs, exercise sound judgment, and operate with discretion will be essential to supporting the President and CEO in a dynamic environment.

How You Will Contribute

Manage the CEO’s calendar--schedule appointments, meetings, reservations, functions/ events with both internal and external stakeholders
Act as a key point of contact for internal and external stakeholders, handling confidential matters with discretion
Greet visitors scheduled to meet with CEO
Track and prioritize critical items including, status of key initiatives, deadlines, action items, decisions, and follow-ups, helping maintain momentum and identifying risks or dependencies
Review, monitor and prioritize incoming communications and/or correspondence whether by mail, phone, or courier from various stakeholders including shareholders, investors, brokers, clients, and mortgagors and responding where appropriate
Support the CEO in preparing for board meetings
Arrange travel, accommodations, itineraries, other associated logistics
Compile and prepare on-line expense reports for CEO expenses
General and administrative support
Uphold confidentiality, corporate policies, risk/compliance requirements, and AML standards where applicable

The Experience You Need

Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Proven ability to manage competing priorities and shifting demands in a fast-paced environment
Strong calendar management, executive coordination, and meeting preparation skills
Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel)
Exceptional written and verbal communication skills with strong attention to detail
Highly organized, proactive, and resourceful with the ability to work independently
Demonstrated discretion, integrity, and sound judgment in handling confidential information
Strong interpersonal skills and ability to work effectively with executives and cross-functional teams
Ability to remain calm and effective under pressure
Flexibility to work extended or adjusted hours when required
Experience in financial services, technology, consulting, or a high-change environment is an asset
Strong ethical standards and commitment to professionalism

Relationships

External Customers: Brokers, Commercial mortgage clients, mortgagors, investors, strategic partners, vendors, consultants, regulators, auditors, and third-party partners

Internal Customers: Shareholders, , members of the Executive Leadership Team, internal board and committee members, and cross‑functional employees across the organization.

Working Environment And Physical Demands Analysis

Office environment
Periods of high and fluctuating volume, multi-tasking, tight timelines
Long periods of stationary position/sitting
Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
Long and sustained periods of visual concentration, often with a computer screen

Why join First National?

Competitive Compensation
Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up)
Extensive training programs
Modern office environment conducive to collaboration
Supportive teamwork culture
Opportunities to give back to the communities and work through events focused on a variety of charities
Ongoing social events throughout the year

The Team You’ll Join

Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback and scores are higher than benchmarks.

We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted.

Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOON

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at accessibility@firstnational.ca should you need an accommodation at any point in the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the President and CEO, including calendar management, stakeholder communications, meeting preparation, travel arrangements, and expense reporting. Track priorities and follow-ups, support board meetings, and handle confidential matters while complying with corporate policies and applicable risk, compliance, and anti-money-laundering standards.

Requirements

Requires at least five years of experience supporting senior leaders, strong executive coordination and calendar management skills, and advanced proficiency in Microsoft Office. Candidates should be highly organized, proactive, discreet, effective under pressure, and able to manage competing priorities; experience in financial services or another fast-changing environment is an asset.

Skills

Executive Calendar Management
Executive Coordination
Meeting Preparation
Travel Coordination
Stakeholder Communication
Confidentiality
Prioritization
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication
Expense Reporting
Sound Judgment

Benefits

Bonus
Benefits
Career Advancement Opportunities
Health Spending Account
Maternity and Parental Leave Top-Up
Training Programs
Modern Office Environment
Supportive Teamwork Culture
Community and Charity Events
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Executive Coordination
Meeting Preparation
Board Meetings
Travel Arrangements
Expense Reports
Stakeholder Management
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Financial Services
Mortgage Lending
Risk Management
Compliance
Anti-Money Laundering
Corporate Policies
Action Items
Prioritization
Internal Communications
External Communications

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