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Added 5 mins ago
CO
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First National Financial LP

Executive Assistant

Toronto, ON, Canada
East York, ON, Canada

$75,500 - $90,000 · Full-time

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Job details

Pay: $75,500 - $90,000
Job type: Full-time
Apply by: Nov 5, 2026
Experience: Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Posting language: English
Posted: Oct 6, 2026

Original job description

We are hiring an Executive Assistant!

Reporting To

President and Chief Executive Officer (CEO)

Full-Time/Part- Time

Full-time

Salary Range

$75,500 - $90,000

Posting Date

October 6, 2026

Closing Date

October 20, 2026

Hours Of Work

8:30 a.m. – 5:00 p.m.

Grade

Office Location:

12

16 York Street

Great location! Steps away from the main public transit station

What We Offer

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

Eligibility for benefits is dependent on the terms of employment

The Opportunity

First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).

As a trusted partner and key point of contact for internal and external stakeholders, you will enable focus, efficiency, and impact by proactively managing the CEO’s calendar, coordinating complex schedules, arranging travel, supporting on critical meetings, and ensuring strong follow-through across stakeholders. Your ability to anticipate needs, exercise sound judgment, and operate with discretion will be essential to supporting the President and CEO in a dynamic environment.

How You Will Contribute

Manage the CEO’s calendar--schedule appointments, meetings, reservations, functions/ events with both internal and external stakeholders
Act as a key point of contact for internal and external stakeholders, handling confidential matters with discretion
Greet visitors scheduled to meet with CEO
Track and prioritize critical items including, status of key initiatives, deadlines, action items, decisions, and follow-ups, helping maintain momentum and identifying risks or dependencies
Review, monitor and prioritize incoming communications and/or correspondence whether by mail, phone, or courier from various stakeholders including shareholders, investors, brokers, clients, and mortgagors and responding where appropriate
Support the CEO in preparing for board meetings
Arrange travel, accommodations, itineraries, other associated logistics
Compile and prepare on-line expense reports for CEO expenses
General and administrative support
Uphold confidentiality, corporate policies, risk/compliance requirements, and AML standards where applicable

The Experience You Need

Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Proven ability to manage competing priorities and shifting demands in a fast-paced environment
Strong calendar management, executive coordination, and meeting preparation skills
Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel)
Exceptional written and verbal communication skills with strong attention to detail
Highly organized, proactive, and resourceful with the ability to work independently
Demonstrated discretion, integrity, and sound judgment in handling confidential information
Strong interpersonal skills and ability to work effectively with executives and cross-functional teams
Ability to remain calm and effective under pressure
Flexibility to work extended or adjusted hours when required
Experience in financial services, technology, consulting, or a high-change environment is an asset
Strong ethical standards and commitment to professionalism

Relationships

External Customers: Brokers, Commercial mortgage clients, mortgagors, investors, strategic partners, vendors, consultants, regulators, auditors, and third-party partners

Internal Customers: Shareholders, , members of the Executive Leadership Team, internal board and committee members, and cross‑functional employees across the organization.

Working Environment And Physical Demands Analysis

Office environment
Periods of high and fluctuating volume, multi-tasking, tight timelines
Long periods of stationary position/sitting
Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
Long and sustained periods of visual concentration, often with a computer screen

Why join First National?

Competitive Compensation
Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up)
Extensive training programs
Modern office environment conducive to collaboration
Supportive teamwork culture
Opportunities to give back to the communities and work through events focused on a variety of charities
Ongoing social events throughout the year

The Team You’ll Join

Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback and scores are higher than benchmarks.

We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted.

Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOON

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at accessibility@firstnational.ca should you need an accommodation at any point in the recruitment process.

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More about this job

Responsibilities

Provide high-level administrative and operational support to the President and CEO, including calendar management, stakeholder communications, meeting preparation, travel arrangements, and expense reporting. Track priorities and follow-ups, support board meetings, and handle confidential matters while complying with corporate policies and applicable risk, compliance, and anti-money-laundering standards.

Requirements

Requires at least five years of experience supporting senior leaders, strong executive coordination and calendar management skills, and advanced proficiency in Microsoft Office. Candidates should be highly organized, proactive, discreet, effective under pressure, and able to manage competing priorities; experience in financial services or another fast-changing environment is an asset.

Skills

Executive Calendar Management
Executive Coordination
Meeting Preparation
Travel Coordination
Stakeholder Communication
Confidentiality
Prioritization
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication
Expense Reporting
Sound Judgment

Benefits

Bonus
Benefits
Career Advancement Opportunities
Health Spending Account
Maternity and Parental Leave Top-Up
Training Programs
Modern Office Environment
Supportive Teamwork Culture
Community and Charity Events
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Executive Coordination
Meeting Preparation
Board Meetings
Travel Arrangements
Expense Reports
Stakeholder Management
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Financial Services
Mortgage Lending
Risk Management
Compliance
Anti-Money Laundering
Corporate Policies
Action Items
Prioritization
Internal Communications
External Communications

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