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Added 3 mins ago
VC
Vans: Assistant Gérant - Premium Outlets Montreal
VF Corporation
Mirabel, QC
- $23.6 to $31.2 CAD / hour
- Full-time
A day in the life of an Assistant Store Manager at Vans looks a little like this.
Added 3 mins ago
V
Vans: Assistant Gérant - Premium Outlets Montreal
Vans
Mirabel, QC
- $23.6 to $31.2 CAD / hour
- Full-time
A day in the life of an Assistant Store Manager at Vans looks a little like this.
Added 3 mins ago
GS
Executive Assistant to the Chief Financial Officer
Good Shepherd Centres
Hamilton, ON
- $33.1 to $39.48 CAD / hour
- Full-time
Reporting to the Chief Financial Officer, the Executive Assistant provides high-level administrative, organizational and operational support to the CFO while supporting the Controller and…
Added 3 mins ago
MU
Undergraduate Student Course Assistant - Block C - Histology Lab
McGill University
Outaouais Campus McGill
- Part-time
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MU
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McGill University
Outaouais Campus McGill
- Part-time
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Outaouais Campus McGill
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McGill University
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TS
Property Manager
The Salvation Army Canada and Bermuda Territory
Toronto, ON
- Full-time
Provides direct training for leadership, coaching, performance management and quality improvement to the Assistant Property Manager, Support Services Manager and their teams.
Added 3 mins ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Orillia, ON
- Part-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
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LC
Associate Product Manager
Loblaw Companies Limited
Brampton, ON
- Full-time
Calling all food lovers! The Assistant Product Manager works in a fast-paced environment to support the product development journey to bring our beloved brands including President’s Choice…
Added 3 mins ago
LH
Clinic Administrative Lead
LMC Healthcare
Barrie, ON
- Full-time
…our patients are receiving comprehensive care across multiple program areas. While providing hands-on support to the immediate Medical Office Administrator/Medical Assistant (MOA/MA) staff,…
Added 5 mins ago
DG
Assistant Sales Manager
Dilawri Group of Companies
Markham, ON
- Full-time
Dilawri Group is now actively searching for an Assistant Sales Manager to join the team at Markham Acura.
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Assistant Contract Administrator
HDR
Burlington, ON
- Full-time
HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway…
Added 17 mins ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
The Administrative Assistant is responsible for providing administrative support to the Divisions of Neonatology and Pediatric Critical Care.
Added 21 mins ago
BC
Assistant Head of Lighting
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Banff, AB · AB- Banff, Alberta
- Full-time
Banff Centre is looking for a Assistant Head of Lighting to provide the operational support required for the delivery of Banff Centre programs and activities. The Assistant Head of Lighting…
Added 21 mins ago
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Administrative Assistant (Entry Level)
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Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 21 mins ago
LC
Assistant Store Manager- Trainee
Loblaw Companies Limited
Halifax, NS
- Full-time
As an Assistant Store Manager in Training, you'll complete a comprehensive training program that prepares you to support store operations, lead teams, and deliver an exceptional customer…
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Assistant Supervisor, Child Care (2026-378-CCFS)
WoodGreen Community Services
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Competition #2026-378-CCFS Assistant Supervisor, Child Care (2026-378-CCFS)
Added 36 mins ago
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Lead - Part-Time
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AB · Edmonton, AB
- $23.8 to $27.2 CAD / hour
- Part-time
As a key member of the store leadership team, you will be working alongside the Assistant and Store Manager, leading a talented group of Product Guides and facilitating the guest…
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OC
Term EA Assignment FTE 0.5
Ottawa Catholic School Board
Orleans, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 36 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
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Term EA Assignment FTE 0.25
Ottawa Catholic School Board
Ottawa, ON · Kanata, ON
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OC
Term EA Assignment FTE 0.25
Ottawa Catholic School Board
Ottawa, ON · Nepean, ON
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The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 36 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 52 mins ago
F
Adjoint(e) de direction / Executive Assistant
Fasken
Montreal, QC
- Full-time
Fasken is seeking a highly organized and proactive Executive Assistant to support the Head of Marketing and Business Development (HMBD). This role provides critical executive support in a…

First National Financial LP

Executive Assistant

Toronto, ON, Canada
East York, ON, Canada

$75,500 - $90,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,500 - $90,000
Job type: Full-time
Apply by: Nov 5, 2026
Experience: Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Posting language: English
Posted: Oct 6, 2026

Original job description

We are hiring an Executive Assistant!

Reporting To

President and Chief Executive Officer (CEO)

Full-Time/Part- Time

Full-time

Salary Range

$75,500 - $90,000

Posting Date

October 6, 2026

Closing Date

October 20, 2026

Hours Of Work

8:30 a.m. – 5:00 p.m.

Grade

Office Location:

12

16 York Street

Great location! Steps away from the main public transit station

What We Offer

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

Eligibility for benefits is dependent on the terms of employment

The Opportunity

First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).

As a trusted partner and key point of contact for internal and external stakeholders, you will enable focus, efficiency, and impact by proactively managing the CEO’s calendar, coordinating complex schedules, arranging travel, supporting on critical meetings, and ensuring strong follow-through across stakeholders. Your ability to anticipate needs, exercise sound judgment, and operate with discretion will be essential to supporting the President and CEO in a dynamic environment.

How You Will Contribute

Manage the CEO’s calendar--schedule appointments, meetings, reservations, functions/ events with both internal and external stakeholders
Act as a key point of contact for internal and external stakeholders, handling confidential matters with discretion
Greet visitors scheduled to meet with CEO
Track and prioritize critical items including, status of key initiatives, deadlines, action items, decisions, and follow-ups, helping maintain momentum and identifying risks or dependencies
Review, monitor and prioritize incoming communications and/or correspondence whether by mail, phone, or courier from various stakeholders including shareholders, investors, brokers, clients, and mortgagors and responding where appropriate
Support the CEO in preparing for board meetings
Arrange travel, accommodations, itineraries, other associated logistics
Compile and prepare on-line expense reports for CEO expenses
General and administrative support
Uphold confidentiality, corporate policies, risk/compliance requirements, and AML standards where applicable

The Experience You Need

Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP)
Proven ability to manage competing priorities and shifting demands in a fast-paced environment
Strong calendar management, executive coordination, and meeting preparation skills
Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel)
Exceptional written and verbal communication skills with strong attention to detail
Highly organized, proactive, and resourceful with the ability to work independently
Demonstrated discretion, integrity, and sound judgment in handling confidential information
Strong interpersonal skills and ability to work effectively with executives and cross-functional teams
Ability to remain calm and effective under pressure
Flexibility to work extended or adjusted hours when required
Experience in financial services, technology, consulting, or a high-change environment is an asset
Strong ethical standards and commitment to professionalism

Relationships

External Customers: Brokers, Commercial mortgage clients, mortgagors, investors, strategic partners, vendors, consultants, regulators, auditors, and third-party partners

Internal Customers: Shareholders, , members of the Executive Leadership Team, internal board and committee members, and cross‑functional employees across the organization.

Working Environment And Physical Demands Analysis

Office environment
Periods of high and fluctuating volume, multi-tasking, tight timelines
Long periods of stationary position/sitting
Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
Long and sustained periods of visual concentration, often with a computer screen

Why join First National?

Competitive Compensation
Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up)
Extensive training programs
Modern office environment conducive to collaboration
Supportive teamwork culture
Opportunities to give back to the communities and work through events focused on a variety of charities
Ongoing social events throughout the year

The Team You’ll Join

Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback and scores are higher than benchmarks.

We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted.

Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOON

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at accessibility@firstnational.ca should you need an accommodation at any point in the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the President and CEO, including calendar management, stakeholder communications, meeting preparation, travel arrangements, and expense reporting. Track priorities and follow-ups, support board meetings, and handle confidential matters while complying with corporate policies and applicable risk, compliance, and anti-money-laundering standards.

Requirements

Requires at least five years of experience supporting senior leaders, strong executive coordination and calendar management skills, and advanced proficiency in Microsoft Office. Candidates should be highly organized, proactive, discreet, effective under pressure, and able to manage competing priorities; experience in financial services or another fast-changing environment is an asset.

Skills

Executive Calendar Management
Executive Coordination
Meeting Preparation
Travel Coordination
Stakeholder Communication
Confidentiality
Prioritization
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication
Expense Reporting
Sound Judgment

Benefits

Bonus
Benefits
Career Advancement Opportunities
Health Spending Account
Maternity and Parental Leave Top-Up
Training Programs
Modern Office Environment
Supportive Teamwork Culture
Community and Charity Events
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Executive Coordination
Meeting Preparation
Board Meetings
Travel Arrangements
Expense Reports
Stakeholder Management
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Financial Services
Mortgage Lending
Risk Management
Compliance
Anti-Money Laundering
Corporate Policies
Action Items
Prioritization
Internal Communications
External Communications

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