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Added 2 mins ago
BC
Executive Advisor, Legal Services
Build Canada Homes | Maisons Canada
ON · Ontario, Canada
- Full-time
…support staff as required. Provides back-up to the Executive Assistant to the President and Chief Executive Officer and to the Executive Assistant to the Vice-President, Finance and Chief…
Added 4 mins ago
AE
Product Guide - Seasonal
Arc'teryx Equipment
Vancouver, BC
- $20.8 to $23.1 USD / hour
- Full-time
Under the direction of the Store Leads, Store Manager and Assistant Manager, you perform/complete other additional projects, duties, and assignments as required and/or by request
Added 6 mins ago
Retail Assistant Store Manager
Fire & Flower Inc.
Victoria, BC
The Retail Assistant Store Manager is the first point of contact for addressing and dealing with customer complaints and ensuring that customers have an enjoyable experience when visiting…
Added 6 mins ago
GC
Assistant Prosecutor - Legal Services (Contract Full-Time)
Grey County
Owen Sound, ON
- Full-time
The Assistant Prosecutor supports the prosecution department’s operations involving the Provincial Offences Court, pursuant to Grey County’s Agreements with the Ministry of Attorney…
Added 21 mins ago
CA
Customer Service Representative (Part-Time)
Centurion Asset Management Inc.
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 21 mins ago
A
Product Guide - Seasonal
ARC'TERYX
BC
- $20.8 to $23.1 USD / hour
- Part-time
- Temporary
Under the direction of the Store Leads, Store Manager and Assistant Manager, you perform/complete other additional projects, duties, and assignments as required and/or by request
Added 21 mins ago
M
Sr. Associate Project Manager
McKesson
Mississauga, ON
- Full-time
McKesson is seeking a Sr. Associate Project Manager to support the successful planning, execution, and delivery of cybersecurity initiatives that protect our technology ecosystem. This role…
Added 21 mins ago
TS
Toy Room Assistant Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Sutherland, ON · Okanagan Central Community Church - Sutherland
- Full-time
The Gifts of Hope Toy Room Assistant Coordinator assists the Program Coordinator in assisting individuals and families who are seeking aid and assistance from, or have been referred to, The…
Added 32 mins ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
This new and exciting position will be reporting to the Clinical Manager of 4M-Medicine. In addition, the position will be providing support to 4M-Medicine and other Medicine Units. This…
Added 34 mins ago
OT
Scribe Invigilator - Limited Term
Ontario Tech University
Oshawa, ON
- Part-time
…Invigilator in the Office of Student Life. Reporting to the Manager, Test Centre and Integrated Services, Scribe Invigilators provide critical one-on-one support to students registered with…
Added 34 mins ago
OT
Chief Invigilator - Limited Term
Ontario Tech University
Oshawa, ON
- Part-time
…Invigilator in the Office of Student Life. Reporting to the Manager, Test Centre and Integrated Services, the incumbent is responsible for assisting with proctoring exams. The role ensures…
Added 34 mins ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
The Executive Assistant to the President & CEO is a trusted partner who provides exceptional executive, administrative, and operational support to the President & CEO. As the primary point…
Added 34 mins ago
LF
Assistant Manager - West 4th
Lush Fresh Handmade Cosmetics North America
Vancouver, BC
- Full-time
As Assistant Manager, you bring Lush’s Leadership Practices into all elements of your business interactions with customers, fellow staff and operations: Be Real, Be Curious, Lead…
Added 34 mins ago
VR
Concierge
VIVA Retirement Communities
Toronto, ON
- Full-time
Craft a truly exceptional lifestyle experience from the ground up in one of the city's most prestigious neighbourhoods
Added 36 mins ago
Bakery Manager
Calgary Co-op
Calgary, AB
Provide feedback to Centre Manager/Assistant Centre Manager and Bakery Operations Director regarding recommendations for continued improvement of operation. Develop and administer action…
Added 36 mins ago
CK
Store Assistant Manager
Circle K
Sackville, NB
- Full-time
You will assist the Store Manager with overseeing the store operations. You’ll help with hiring, supervising and working with the staff to accomplish daily tasks, paperwork, making bank…
Added 36 mins ago
CI
Assistant Property Manager
Colliers International
Toronto, ON
- Full-time
This position is for an Assistant Property Manager based at 700 University Avenue, Toronto, Ontario***
Added 36 mins ago
S
Stage Experience Lead - Full Time
Sephora
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Added 50 mins ago
P
Assistant Store Manager - Customer Experience
PetSmart
Grande Prairie, AB
- Full-time
PetSmart’s Experience Leader (ELR) is responsible for providing exceptional leadership and service to our pet parent while upholding the company’s vision, mission, values, and strategy.…
Added 52 mins ago
ML
Assistant General Manager
MAPLE LEAF LOUNGE
ON · MISSISSAUGA, ON
- Full-time
The Assistant General Manager is responsible for all aspects of the operation including: budgeting, financial management and weekly analysis, implementation and ongoing success of the…
Added 52 mins ago
CO
Advisor, Diagnostic Laboratory Medicine
COLLEGE OF PHYSICIANS & SURGEONS OF ALBERTA
Edmonton, AB
- Full-time
Prepare assessment reports for Program Manager review and distribution to facilities.
Added 1 hour ago
SC
Human Resource Services Assistant - Health and Wellness
Simcoe County District School Board
Midhurst, ON
- Full-time
HUMAN RESOURCE SERVICES ASSISTANT – HEALTH AND WELLNESS
Added 1 hour ago
LF
Finance Assistant
LMG Finance
Kamloops, BC
- Full-time
LMG Finance is growing, and we’re looking for a Finance Assistant to join our team in supporting the administration and coordination of our finance operations.
Added 1 hour ago
OL
Rehabilitation Aide - Temporary Full Time
Optima Living
Calgary, AB
- Full-time
…journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading…
Added 1 hour ago
GC
Assistant Prosecutor - Legal Services (Contract Full-Time)
Grey County
Owen Sound, ON
- Full-time
Grey County's Legal Services Department is recruiting an Assistant Prosecutor. This is a 12 month contract position for a future vacancy to start in January 2027. Applicants are asked to…

Closed listing

First Nations Engineering Services Ltd.

Executive Assistant

Ohsweken, ON, Canada

$50,000 to $100,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $50,000 to $100,000 CAD / year
Job type: Full-time
Closing date: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Similar jobs hiring now

Added 6 hours ago
Executive Assistant
First Nations Engineering Services Ltd. · Ohsweken, ON, Canada
$60,000 to $100,000 CAD / year
Added 5 days ago
Executive Assistant, Client Support
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$23 CAD / hour
Added 11 days ago
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Added 3 months ago
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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Reports to and works under the direction of the President and General Manager of First Nations Engineering Services Ltd. (FNESL).

The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized, professional and dependable individual who is capable of managing two busy and frequently changing schedules, coordinating meetings and commitments, preparing correspondence and documentation, and ensuring appropriate follow-up on outstanding matters.

The Executive Assistant must develop a strong understanding of FNESL's operations, organizational structure, projects, services and staff responsibilities in order to effectively support the President and General Manager and appropriately prioritize and direct information and requests.

This is a full-time, in-office position. This position is not eligible for remote or hybrid work, and the successful candidate must report daily to the FNESL Ohsweken office.

Responsibilities:

Manage and coordinate the calendars and daily schedules of the President and General Manager.
Coordinate appointments, internal and external meetings, project meetings and other commitments.
Manage frequently changing schedules and proactively identify and resolve scheduling conflicts.
Prioritize competing demands and ensure the President and General Manager are aware of upcoming meetings, commitments and deadlines.
Prepare and organize information and documentation required for meetings and appointments.
Coordinate meeting invitations, agendas, supporting documents and other meeting materials as required.
Attend meetings when requested and prepare meeting notes, minutes and action items.
Track outstanding action items, commitments, correspondence and deadlines and provide appropriate reminders and follow-up.
Draft, prepare, format and proofread letters, correspondence, reports, presentations, meeting materials and other documents.
Monitor incoming correspondence and assist in identifying matters requiring immediate attention, response or follow-up.
Maintain organized electronic files, executive records, correspondence and other documentation.
Coordinate travel arrangements, accommodations, itineraries and scheduling as required.
Maintain a working knowledge of FNESL's current projects, clients, services and organizational responsibilities.
Understand the respective roles and responsibilities of the President and General Manager in order to appropriately prioritize and direct inquiries and information.
Act as a professional point of contact between the President and General Manager and FNESL employees, clients, First Nations, consultants and other external organizations.
Handle confidential and sensitive business, employee, client and organizational information with discretion.
Assist with senior management initiatives, special projects and other administrative requirements as assigned.
Maintain confidentiality and professionalism at all times.

Job Requirements:

Must be able to report daily to the FNESL Ohsweken office. This is not a remote or hybrid position.
Strong work ethic and positive team attitude.
Exceptional organizational and time-management skills.
Ability to manage two busy executive schedules and multiple competing priorities.
Ability to work effectively in a fast-paced environment where schedules and priorities may change throughout the day.
Strong attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to communicate professionally with senior management, employees, clients, First Nations, consultants and external organizations.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently, take initiative and anticipate the administrative needs of the President and General Manager.
Strong follow-up skills and ability to ensure commitments, deadlines and action items are completed.
Advanced proficiency in Microsoft Outlook is required, including email, calendar management, meeting invitations, scheduling and management of multiple executive calendars.
Strong proficiency in Microsoft Word, Excel, PowerPoint, Teams and other Microsoft 365 applications.
Ability to prepare and format professional correspondence, reports, presentations and meeting documentation.
Experience with electronic document and file management.
Previous experience providing administrative or executive support to senior management is preferred.
Post-secondary education in Office Administration, Business Administration, Executive Administration or a related field is preferred.
Experience working within an engineering, consulting, construction, project-management or First Nations organization is considered an asset.
Ability and willingness to develop a thorough understanding of FNESL's operations, services, projects and organizational structure.
Responsible, trustworthy, dependable and professional.
Desire for continued learning and professional development.
Focus on providing outstanding service to FNESL staff, clients and communities.
Personal vehicle and valid ‘G’ Class Ontario driver’s license and ability to travel

About employer

More about this job

Responsibilities

Manage the President’s and General Manager’s schedules, meetings, travel, correspondence, records, and meeting materials, while tracking commitments and ensuring timely follow-up. Serve as a professional point of contact, handle sensitive information discreetly, and support senior management initiatives and administrative projects.

Requirements

Candidates need strong organizational, communication, time-management, and follow-up skills, along with the ability to manage competing priorities and maintain confidentiality. Advanced Microsoft Outlook proficiency and strong Microsoft 365 skills are required; senior-management support experience and relevant post-secondary education are preferred, and a valid Ontario G Class driver’s license and personal vehicle are required.

Skills

Executive Calendar Management
Scheduling
Meeting Coordination
Time Management
Prioritization
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document Management
Confidentiality
Attention To Detail
Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Executive Calendar Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
Meeting Coordination
Meeting Minutes
Action Item Tracking
Correspondence
Report Preparation
Presentation Preparation
Electronic File Management
Document Management
Travel Coordination
Confidential Information
Senior Management
Civil Engineering
Engineering Services
Consulting
Construction
Project Management
First Nations Organizations
Ontario G Class Driver’s License

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