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Added 8 mins ago
AC
Regional Junior Category Manager
Alimentation Couche-Tard
Laval, QC
- Internship
…offices. We make journeys easier by offering fast and friendly service. We care about our people and our communities, and we look for ways to uplift people first. Wherever your journey’s…
Added 8 mins ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Hamilton, ON
- $18.42 to $27.02 CAD / hour
- Full-time
Excellent customer service skills and telephone etiquette
Added 8 mins ago
I
Customer Supply Chain Associate
Iovate
Oakville, ON
- $50,000 to $60,000 CAD / year
- Full-time
Monitor service performance, production processes and quality, providing reports to the manager for the purpose of optimizing operational effectiveness.
Added 8 mins ago
PC
ServiceNow Specialist
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
Reports to: Manager, IT Service Management Platform and Process Services
Added 8 mins ago
LC
Assistant Store Manager - Fresh
Loblaw Companies Limited
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 8 mins ago
NF
Produce Department Manager Full Time Day
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Spruce Grove, AB
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in, you will have an immediate impact on sales and customer…
Added 8 mins ago
LC
Deli Department Manager
Loblaw Companies Limited
NB · Kings, NB
- Full-time
Train and develop department colleagues in customer service, product knowledge, and merchandising
Added 8 mins ago
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Meat - Meat Cutter
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- Full-time
Provide customers with friendly and professional service while preparing meat products for customer purchase and meat displays. Actively contribute to an environment of employee and…
Added 8 mins ago
E
Support Center Analyst I Position
eSentire
Waterloo, ON
- $65,000 to $75,000 CAD / year
- Full-time
This role will report to the Manager, Support Center within our Support Operations
Added 8 mins ago
VC
Coordinator (RN/RPN) - Resident Care - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- Full-time
…leadership and support to the interdisciplinary team. Assists the Manager/Clinical Services Coordinator with performing administrative activities and ensuring optimal use of resident care…
Added 8 mins ago
SB
Team Member
Splitsville Bowl
Nanaimo, BC
- Part-time
Provide friendly and exceptional guest service at all times.
Added 8 mins ago
SB
Kitchen Team Member
Splitsville Bowl
Nanaimo, BC
- Part-time
Provide friendly and exceptional guest service at all times.
Added 8 mins ago
NF
Meat Department Manager Full Time Day
No Frills
Winnipeg, MB
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in, you will have an immediate impact on sales and customer…
Added 8 mins ago
MS
Group Manager, Strategic Programs (Merchandising)
Medline Sinclair
Mississauga, ON
- Full-time
This position reports to the VP, Service and Equipment or designate, and manages a number of direct and indirect reports. The Group Manager, Strategic Programs is responsible for leading…
Added 8 mins ago
W
Traffic & Logistics Coordinator
Webuild
Toronto, ON
- Full-time
We are hiring a Traffic & Logistics Coordinator to join our team on the PTUS project. This position reports to the Traffic Manager.
Added 8 mins ago
MC
Manager – Banking Cloud & Platform Engineering (35857)
Myticas Consulting
Toronto, ON
- Full-time
Manager – Banking Cloud & Platform Engineering
Added 8 mins ago
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Rouyn-Noranda, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 8 mins ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Rouyn-Noranda, QC
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 8 mins ago
S
Produce Overnight - Clerk Produce
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Toronto, ON
- Full-time
Demonstrates superior customer service in accordance with Safeway’s programs
Added 8 mins ago
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Operations Excellence Project Manager
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- Full-time
The Operations Excellence Project Manager is responsible for leading operational improvement initiatives across manufacturing, warehousing, supply chain, and support functions. The role…
Added 8 mins ago
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Guest Relations Lead (Full-Time) - Eataly Yorkville
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Toronto, ON
- $21 to $23 CAD / hour
- Full-time
…Cashiers to promote their development. Reports to the Front End…
Added 8 mins ago
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Meat & Seafood - Clerk Meat
Sobeys
Toronto, ON
- Full-time
Provide customers with friendly and professional service while preparing meat products for customer purchase and meat displays. Actively contribute to an environment of employee and…
Added 8 mins ago
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Team Lead (Part time) - RW&CO Metrotown
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Burnaby, BC
- Part-time
Promote effective communication with the Store Manager to ensure alignment, smooth operations, and timely execution of priorities.
Added 8 mins ago
LV
ACTING ASSISTANT MANAGER-EN
La Vie En Rose
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- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 8 mins ago
DG
Service Manager
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- Full-time
Mercedes-Benz North Vancouver is seeking an experienced Service Manager to lead the day‑to‑day operations, workflow, and profitability of the Service Department. Reporting to the General…

First Nations Engineering Services Ltd.

Executive Assistant

Ohsweken, ON, Canada

$50,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Reports to and works under the direction of the President and General Manager of First Nations Engineering Services Ltd. (FNESL).

The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized, professional and dependable individual who is capable of managing two busy and frequently changing schedules, coordinating meetings and commitments, preparing correspondence and documentation, and ensuring appropriate follow-up on outstanding matters.

The Executive Assistant must develop a strong understanding of FNESL's operations, organizational structure, projects, services and staff responsibilities in order to effectively support the President and General Manager and appropriately prioritize and direct information and requests.

This is a full-time, in-office position. This position is not eligible for remote or hybrid work, and the successful candidate must report daily to the FNESL Ohsweken office.

Responsibilities:

Manage and coordinate the calendars and daily schedules of the President and General Manager.
Coordinate appointments, internal and external meetings, project meetings and other commitments.
Manage frequently changing schedules and proactively identify and resolve scheduling conflicts.
Prioritize competing demands and ensure the President and General Manager are aware of upcoming meetings, commitments and deadlines.
Prepare and organize information and documentation required for meetings and appointments.
Coordinate meeting invitations, agendas, supporting documents and other meeting materials as required.
Attend meetings when requested and prepare meeting notes, minutes and action items.
Track outstanding action items, commitments, correspondence and deadlines and provide appropriate reminders and follow-up.
Draft, prepare, format and proofread letters, correspondence, reports, presentations, meeting materials and other documents.
Monitor incoming correspondence and assist in identifying matters requiring immediate attention, response or follow-up.
Maintain organized electronic files, executive records, correspondence and other documentation.
Coordinate travel arrangements, accommodations, itineraries and scheduling as required.
Maintain a working knowledge of FNESL's current projects, clients, services and organizational responsibilities.
Understand the respective roles and responsibilities of the President and General Manager in order to appropriately prioritize and direct inquiries and information.
Act as a professional point of contact between the President and General Manager and FNESL employees, clients, First Nations, consultants and other external organizations.
Handle confidential and sensitive business, employee, client and organizational information with discretion.
Assist with senior management initiatives, special projects and other administrative requirements as assigned.
Maintain confidentiality and professionalism at all times.

Job Requirements:

Must be able to report daily to the FNESL Ohsweken office. This is not a remote or hybrid position.
Strong work ethic and positive team attitude.
Exceptional organizational and time-management skills.
Ability to manage two busy executive schedules and multiple competing priorities.
Ability to work effectively in a fast-paced environment where schedules and priorities may change throughout the day.
Strong attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to communicate professionally with senior management, employees, clients, First Nations, consultants and external organizations.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently, take initiative and anticipate the administrative needs of the President and General Manager.
Strong follow-up skills and ability to ensure commitments, deadlines and action items are completed.
Advanced proficiency in Microsoft Outlook is required, including email, calendar management, meeting invitations, scheduling and management of multiple executive calendars.
Strong proficiency in Microsoft Word, Excel, PowerPoint, Teams and other Microsoft 365 applications.
Ability to prepare and format professional correspondence, reports, presentations and meeting documentation.
Experience with electronic document and file management.
Previous experience providing administrative or executive support to senior management is preferred.
Post-secondary education in Office Administration, Business Administration, Executive Administration or a related field is preferred.
Experience working within an engineering, consulting, construction, project-management or First Nations organization is considered an asset.
Ability and willingness to develop a thorough understanding of FNESL's operations, services, projects and organizational structure.
Responsible, trustworthy, dependable and professional.
Desire for continued learning and professional development.
Focus on providing outstanding service to FNESL staff, clients and communities.
Personal vehicle and valid ‘G’ Class Ontario driver’s license and ability to travel

Apply About employer

More about this job

Responsibilities

Manage the President’s and General Manager’s schedules, meetings, travel, correspondence, records, and meeting materials, while tracking commitments and ensuring timely follow-up. Serve as a professional point of contact, handle sensitive information discreetly, and support senior management initiatives and administrative projects.

Requirements

Candidates need strong organizational, communication, time-management, and follow-up skills, along with the ability to manage competing priorities and maintain confidentiality. Advanced Microsoft Outlook proficiency and strong Microsoft 365 skills are required; senior-management support experience and relevant post-secondary education are preferred, and a valid Ontario G Class driver’s license and personal vehicle are required.

Skills

Executive Calendar Management
Scheduling
Meeting Coordination
Time Management
Prioritization
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document Management
Confidentiality
Attention To Detail
Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Executive Calendar Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
Meeting Coordination
Meeting Minutes
Action Item Tracking
Correspondence
Report Preparation
Presentation Preparation
Electronic File Management
Document Management
Travel Coordination
Confidential Information
Senior Management
Civil Engineering
Engineering Services
Consulting
Construction
Project Management
First Nations Organizations
Ontario G Class Driver’s License

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