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Added 2 mins ago
QC
Account Manager - West
Quality Classrooms
Winnipeg, MB
- $60,000 to $65,000 CAD / year
- Full-time
- On-site
Join Our Team* Quality Classrooms is seeking a motivated and relationship-focused *Account Manager - West* to help schools and educational organizations access the products and solutions…
Added 7 mins ago
CC
Manager, Communications
Canadian Cancer Society
Kelowna, BC
- Full-time
As a member of the Communications team at the Canadian Cancer Society (CCS), the Mission Communications Manager is primarily responsible for developing communications strategies, plans and…
Added 7 mins ago
CC
Manager, Communications
Canadian Cancer Society
Montreal, QC
- Full-time
As a member of the Communications team at the Canadian Cancer Society (CCS), the Mission Communications Manager is primarily responsible for developing communications strategies, plans and…
Added 7 mins ago
RG
PROPERTY ADMINISTRATOR
Rank Group
Halifax, NS
- Full-time
Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, providing services such as property development, construction, property management, property maintenance, space…
Added 7 mins ago
CG
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Oshawa, ON
- Full-time
The Unit Retail Marketing Manager (URMM) is a hands-on retail leader responsible for driving Same Store Sales (SSS), transaction, basket size, and overall retail performance at Durham…
Added 7 mins ago
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Parts Lead
Nelson Motors and Equipment
Avonlea, SK
- Full-time
Nelson Motors and Equipment is a family owned, 5 location John Deere agricultural dealership in business since 1959. The family owners are actively involved in the day-to-day operations and…
Added 8 mins ago
T
Information Security Specialist
TD
Mississauga, ON · Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 8 mins ago
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Manager, GTS Risk & Control Shared Services Testing
TD
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- Full-time
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Added 8 mins ago
Disability Case Manager
The Canada Life Assurance Company
Winnipeg, MB
We are looking for a Disability Case Manager in Winnipeg, MB.
Added 8 mins ago
E
Warehouse and Production Manager
Emerson
Elmira, ON
- Full-time
The Warehouse and Production Manager, under the direction of the Plant Manager, leads the production and warehouse team to ensure that accuracy, performance and production standards are…
Added 22 mins ago
M
Manager, Facilities Management
Morguard
Mississauga, ON
- Full-time
The Manager, Facilities Management is accountable to the Assistant Vice President, National Programs for providing strategic leadership and oversight of Facilities Management practices…
Added 22 mins ago
MB
Coordinator, Marketing
Maison Birks
Montreal, QC
- Full-time
Support Manager with any other relevant marketing tasks and miscellaneous marketing requests to facilitate the department and get us to a more efficient and effective way of doing business
Added 22 mins ago
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Heavy Duty Technician - Fort McMurray Rotation
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Fort McMurray, AB
- Full-time
Communicate equipment servicing needs as required with Branch Supervisor/Manager.
Added 22 mins ago
D
Manager, Commercial Assurance (Calgary)
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Calgary, AB
- Full-time
Experience supporting proposals, RFP responses, and business development activities.
Added 22 mins ago
TU
Finance Manager
The University of British Columbia
Vancouver, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
…advice, tools and reports to directors and budget managers; development of unit level individual budgets; financial modeling; sensitivity analysis for financial planning beyond the budget…
Added 22 mins ago
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Administrative Coordinator
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Vancouver, BC
- $4,732 to $4,972 CAD / month
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Added 22 mins ago
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Partner with Security, Development, and business leaders to evaluate, standardize, and drive adoption of technology across the company
Added 22 mins ago
CS
Co-op: IT and Engineering
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- Volunteer
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Added 22 mins ago
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Co-op: IT and Engineering
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Added 23 mins ago
Service Lead Technician Special Operations, Major Correctives - Canada (mf/d)
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Serve as a Special Operations Project Manager when required in regions where dedicated project management resources are unavailable.
Added 23 mins ago
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Added 37 mins ago
CG
Manager, Learning & Development
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First Nations Engineering Services Ltd.

Executive Assistant

Ohsweken, ON, Canada

$60,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Reports to and works under the direction of the President and General Manager of First Nations Engineering Services Ltd. (FNESL).

The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized, professional and dependable individual who is capable of managing two busy and frequently changing schedules, coordinating meetings and commitments, preparing correspondence and documentation, and ensuring appropriate follow-up on outstanding matters.

The Executive Assistant must develop a strong understanding of FNESL's operations, organizational structure, projects, services and staff responsibilities in order to effectively support the President and General Manager and appropriately prioritize and direct information and requests.

This is a full-time, in-office position. This position is not eligible for remote or hybrid work, and the successful candidate must report daily to the FNESL Ohsweken office.

Responsibilities:

Manage and coordinate the calendars and daily schedules of the President and General Manager.
Coordinate appointments, internal and external meetings, project meetings and other commitments.
Manage frequently changing schedules and proactively identify and resolve scheduling conflicts.
Prioritize competing demands and ensure the President and General Manager are aware of upcoming meetings, commitments and deadlines.
Prepare and organize information and documentation required for meetings and appointments.
Coordinate meeting invitations, agendas, supporting documents and other meeting materials as required.
Attend meetings when requested and prepare meeting notes, minutes and action items.
Track outstanding action items, commitments, correspondence and deadlines and provide appropriate reminders and follow-up.
Draft, prepare, format and proofread letters, correspondence, reports, presentations, meeting materials and other documents.
Monitor incoming correspondence and assist in identifying matters requiring immediate attention, response or follow-up.
Maintain organized electronic files, executive records, correspondence and other documentation.
Coordinate travel arrangements, accommodations, itineraries and scheduling as required.
Maintain a working knowledge of FNESL's current projects, clients, services and organizational responsibilities.
Understand the respective roles and responsibilities of the President and General Manager in order to appropriately prioritize and direct inquiries and information.
Act as a professional point of contact between the President and General Manager and FNESL employees, clients, First Nations, consultants and other external organizations.
Handle confidential and sensitive business, employee, client and organizational information with discretion.
Assist with senior management initiatives, special projects and other administrative requirements as assigned.
Maintain confidentiality and professionalism at all times.

Job Requirements:

Must be able to report daily to the FNESL Ohsweken office. This is not a remote or hybrid position.
Strong work ethic and positive team attitude.
Exceptional organizational and time-management skills.
Ability to manage two busy executive schedules and multiple competing priorities.
Ability to work effectively in a fast-paced environment where schedules and priorities may change throughout the day.
Strong attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to communicate professionally with senior management, employees, clients, First Nations, consultants and external organizations.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently, take initiative and anticipate the administrative needs of the President and General Manager.
Strong follow-up skills and ability to ensure commitments, deadlines and action items are completed.
Advanced proficiency in Microsoft Outlook is required, including email, calendar management, meeting invitations, scheduling and management of multiple executive calendars.
Strong proficiency in Microsoft Word, Excel, PowerPoint, Teams and other Microsoft 365 applications.
Ability to prepare and format professional correspondence, reports, presentations and meeting documentation.
Experience with electronic document and file management.
Previous experience providing administrative or executive support to senior management is preferred.
Post-secondary education in Office Administration, Business Administration, Executive Administration or a related field is preferred.
Experience working within an engineering, consulting, construction, project-management or First Nations organization is considered an asset.
Ability and willingness to develop a thorough understanding of FNESL's operations, services, projects and organizational structure.
Responsible, trustworthy, dependable and professional.
Desire for continued learning and professional development.
Focus on providing outstanding service to FNESL staff, clients and communities.
Personal vehicle and valid ‘G’ Class Ontario driver’s license and ability to travel

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More about this job

Responsibilities

Manage the President’s and General Manager’s schedules, meetings, travel, correspondence, records, and follow-up on commitments and deadlines. Provide professional, confidential administrative support, coordinate communications with internal and external contacts, and assist with senior management initiatives and special projects.

Requirements

Candidates must be able to work daily at the Ohsweken office and demonstrate strong organization, communication, discretion, initiative, and the ability to manage competing priorities and changing schedules. Advanced Microsoft Outlook skills and proficiency with Microsoft 365 are required; senior-management support experience and relevant post-secondary education are preferred, while a valid Ontario G Class driver’s license and personal vehicle are required.

Skills

Executive Calendar Management
Scheduling And Coordination
Meeting Coordination
Time Management
Prioritization
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document And File Management
Confidentiality And Discretion
Attention To Detail
Follow-Up And Action Tracking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Administrative Support
Calendar Management
Schedule Coordination
Meeting Coordination
Meeting Minutes
Action Items
Correspondence
Report Preparation
Presentation Preparation
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
Confidential Information
Travel Arrangements
Senior Management
Project Management
Engineering Services
Consulting
Construction
First Nations
Ohsweken
Ontario G Class Driver’s License

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