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Added 9 mins ago
Advisor, New Technology Introduction Program
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Ottawa, ON
The Advisor, New Technology Introduction (NTI) Program, reporting to the Manager, New Technology Introduction(NTI) is responsible for delivering Pre-board Screening (PBS) and Hold-baggage…
Added 23 mins ago
TW
General Manager
The Wendy's Company
Toronto, ON
- Full-time
We are looking for a General Manager to join our Wendy's team in one of our Hamilton locations. Reporting to the District Manager, the General Manager is a key partner and consultant for…
Added 24 mins ago
Recreation Therapy Associate - Rehabilitation & Supportive Care Services
Nova Scotia Health and IWK Health
Dartmouth, NS
Location: Central Zone, Dartmouth General Hospital
Added 24 mins ago
NI
General Manager I
NFI Industries
Delta, BC
- Full-time
The General Manager I is responsible for the operation and financial performance by providing direction and leadership to exempt and non-exempt associates at this facility. This position is…
Added 39 mins ago
LF
Dealer Development Manager, SecureDrive (Business Development/Sales) - Edmonton
LGM Financial Services
AB · Edmonton, AB
- Full-time
As a Dealer Development Manager for Edmonton and Northern Alberta, you will own a high-potential territory and be the face of LGM and SecureDrive with auto dealers in the province. This is…
Added 39 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
We have 8 physicians, RN, LPN, clinic manager, and full MOA support. No sub-specialty is required. Hospital privileges are not necessary. Long Term Care is not required.
Added 39 mins ago
HM
Family Practitioner/General Practitioner
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New Westminster, BC
- Full-time
Dedicated clinic manager and HR director to assist with daily operations
Added 39 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 39 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 40 mins ago
CO
Third Cook - Temporary Part-Time - Pioneer Ridge
City of Thunder Bay
Thunder Bay, ON
- Part-time
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Added 40 mins ago
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Profit Centre Manager
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St. Catharines, ON
- Full-time
The Profit Centre Manager will be responsible for leading and inspiring their team to deliver on Noble’s service commitment. This includes, but is not limited to, the overall profit centre…
Added 40 mins ago
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Senior Vendor Technology Program Manager
Advanced Micro Devices, Inc
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- Full-time
AMD is seeking a results-driven Senior Vendor Technology Program Manager – Vendor Technology Enablement to shape the next generation of high-performance computing and AI infrastructure. As…
Added 40 mins ago
FH
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- Full-time
Participates on nursing committees, care conferences and councils as assigned or as agreed to with the Manager.
Added 40 mins ago
FH
Housekeeping Aide
Fraser Health
Chilliwack, BC
- Part-time
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Added 40 mins ago
Housekeeping Aide
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…services support in the areas of human resources hiring processes, general administration, financial and operational data and reports. You will act as a point of contact for assigned…
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Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
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…answering routine inquiries and providing information of a general nature, receiving visitors, and determining when an issue or emergent situation requires escalation to the Coordinator or…
Added 1 hour ago
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Act as the finance lead for the Product Line, partnering closely with the General Manager and leadership team
Added 1 hour ago
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Added 1 hour ago
UO
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Added 1 hour ago
UO
Graduate Recruitment Officer
University of Waterloo
Waterloo, ON · Science Teaching Complex
- Full-time
Develops and maintains general knowledge of graduate admissions process; internal and external graduate funding sources; University policies and procedures as they relate to graduate…
Added 1 hour ago
UO
Graduate Program Coordinator
University of Waterloo
Waterloo, ON
- Full-time
…providing effective administrative support to the Graduate Studies Manager, Associate Chair, Graduate Studies, Program Directors, occasional administrative support to the Chair, and general…
Added 1 hour ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Centre Environment & Info Tech
- Full-time
…external events etc.), special projects, data management, and general administrative duties. The position acts as a liaison with units in the Faculty of Engineering and central university…
Added 1 hour ago
UO
Manager, Identity and Access Management
University of Waterloo
Waterloo, ON
- Full-time
…management of the people and technologies related to IAM. The IAM Manager works closely with leadership in IST and across campus, as well as other institutions of higher education, on…

First Nations Engineering Services Ltd.

Executive Assistant

Ohsweken, ON, Canada

$60,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Reports to and works under the direction of the President and General Manager of First Nations Engineering Services Ltd. (FNESL).

The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized, professional and dependable individual who is capable of managing two busy and frequently changing schedules, coordinating meetings and commitments, preparing correspondence and documentation, and ensuring appropriate follow-up on outstanding matters.

The Executive Assistant must develop a strong understanding of FNESL's operations, organizational structure, projects, services and staff responsibilities in order to effectively support the President and General Manager and appropriately prioritize and direct information and requests.

This is a full-time, in-office position. This position is not eligible for remote or hybrid work, and the successful candidate must report daily to the FNESL Ohsweken office.

Responsibilities:

Manage and coordinate the calendars and daily schedules of the President and General Manager.
Coordinate appointments, internal and external meetings, project meetings and other commitments.
Manage frequently changing schedules and proactively identify and resolve scheduling conflicts.
Prioritize competing demands and ensure the President and General Manager are aware of upcoming meetings, commitments and deadlines.
Prepare and organize information and documentation required for meetings and appointments.
Coordinate meeting invitations, agendas, supporting documents and other meeting materials as required.
Attend meetings when requested and prepare meeting notes, minutes and action items.
Track outstanding action items, commitments, correspondence and deadlines and provide appropriate reminders and follow-up.
Draft, prepare, format and proofread letters, correspondence, reports, presentations, meeting materials and other documents.
Monitor incoming correspondence and assist in identifying matters requiring immediate attention, response or follow-up.
Maintain organized electronic files, executive records, correspondence and other documentation.
Coordinate travel arrangements, accommodations, itineraries and scheduling as required.
Maintain a working knowledge of FNESL's current projects, clients, services and organizational responsibilities.
Understand the respective roles and responsibilities of the President and General Manager in order to appropriately prioritize and direct inquiries and information.
Act as a professional point of contact between the President and General Manager and FNESL employees, clients, First Nations, consultants and other external organizations.
Handle confidential and sensitive business, employee, client and organizational information with discretion.
Assist with senior management initiatives, special projects and other administrative requirements as assigned.
Maintain confidentiality and professionalism at all times.

Job Requirements:

Must be able to report daily to the FNESL Ohsweken office. This is not a remote or hybrid position.
Strong work ethic and positive team attitude.
Exceptional organizational and time-management skills.
Ability to manage two busy executive schedules and multiple competing priorities.
Ability to work effectively in a fast-paced environment where schedules and priorities may change throughout the day.
Strong attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to communicate professionally with senior management, employees, clients, First Nations, consultants and external organizations.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently, take initiative and anticipate the administrative needs of the President and General Manager.
Strong follow-up skills and ability to ensure commitments, deadlines and action items are completed.
Advanced proficiency in Microsoft Outlook is required, including email, calendar management, meeting invitations, scheduling and management of multiple executive calendars.
Strong proficiency in Microsoft Word, Excel, PowerPoint, Teams and other Microsoft 365 applications.
Ability to prepare and format professional correspondence, reports, presentations and meeting documentation.
Experience with electronic document and file management.
Previous experience providing administrative or executive support to senior management is preferred.
Post-secondary education in Office Administration, Business Administration, Executive Administration or a related field is preferred.
Experience working within an engineering, consulting, construction, project-management or First Nations organization is considered an asset.
Ability and willingness to develop a thorough understanding of FNESL's operations, services, projects and organizational structure.
Responsible, trustworthy, dependable and professional.
Desire for continued learning and professional development.
Focus on providing outstanding service to FNESL staff, clients and communities.
Personal vehicle and valid ‘G’ Class Ontario driver’s license and ability to travel

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More about this job

Responsibilities

Manage the President’s and General Manager’s schedules, meetings, travel, correspondence, records, and follow-up on commitments and deadlines. Provide professional, confidential administrative support, coordinate communications with internal and external contacts, and assist with senior management initiatives and special projects.

Requirements

Candidates must be able to work daily at the Ohsweken office and demonstrate strong organization, communication, discretion, initiative, and the ability to manage competing priorities and changing schedules. Advanced Microsoft Outlook skills and proficiency with Microsoft 365 are required; senior-management support experience and relevant post-secondary education are preferred, while a valid Ontario G Class driver’s license and personal vehicle are required.

Skills

Executive Calendar Management
Scheduling And Coordination
Meeting Coordination
Time Management
Prioritization
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document And File Management
Confidentiality And Discretion
Attention To Detail
Follow-Up And Action Tracking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Administrative Support
Calendar Management
Schedule Coordination
Meeting Coordination
Meeting Minutes
Action Items
Correspondence
Report Preparation
Presentation Preparation
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
Confidential Information
Travel Arrangements
Senior Management
Project Management
Engineering Services
Consulting
Construction
First Nations
Ohsweken
Ontario G Class Driver’s License

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