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Added 19 mins ago
PS
Senior Estimator
Primoris Services Corporation
Acheson, AB · Edmonton, AB · PSC Canada Corporate Office
- Full-time
The Senior Estimator is the senior technical estimator on the preconstruction team. This is the person the group goes to when a pursuit is large, complicated, or unlike anything we have…
Added 26 mins ago
Supervisor
Advanced Education and Training
Winnipeg, MB
Reporting to the Manager of Operations, the Supervisor is responsible for employee supervision, training, onboarding, and scheduling. The position oversees daily program operations to…
Added 49 mins ago
JC
Private Equity Fund Administration Senior Associate
JPMorgan Chase & Co.
Toronto, ON
- Full-time
Work closely with manager, team and internal stakeholders to manage client expectations and ensure adherence to SLA timelines on client deliverables and ad hoc requests
Added 49 mins ago
OC
Senior Analyst, SAP Ariba
Optis Consulting
Vancouver, BC
- Full-time
by the project manager (developing the client action plan, coordinating the
Added 1 hour ago
SD
Senior Product Manager
Shoppers Drug Mart
Mississauga, ON
- Full-time
As the Senior Product Manager, you are a creative problem-solver with a passion for improving the health of Canadians and delivering exceptional customer-facing applications. You will work…
Added 1 hour ago
SD
Senior Manager, Specialty Pharmacy-2
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Calgary, AB
- Full-time
Reporting to the Director, Clinic and Specialty Programs, the Senior Manager, Specialty Pharmacy is responsible for the successful operation of our Shoppers Drug Mart Specialty Health…
Added 1 hour ago
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Senior Azure engineer
Manx Telecom Enterprise
Permanent North American Gaeltacht, ON
- Full-time
Client Engagement: Comfortable challenging requirements constructively and building trusted relationships with senior stakeholders.
Added 1 hour ago
W
Principal Mining Engineer
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Markham, ON · Oakville, ON
- Full-time
…procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we…
Added 1 hour ago
SM
RQ10989 – Business Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Client: Ministry of Public and Business Service Delivery and Procurement - RQ10989
Added 1 hour ago
R
Senior Manager, Content Development and Production (French Services) (On Site)
Radio-Canada
Saguenay, QC
- Full-time
Radio-Canada’s multimedia station in Saguenay is seeking a Senior Manager, Content Development and Production. Reporting to and working collaboratively with regional leadership, you will…
Added 1 hour ago
B
Global Relationship Manager- 3
BrightClaim
ON
- Full-time
…ensuring optimal outcomes. Collaborate with Sales and Operations senior leadership to generate momentum for new deals, ensuring successful conversion and delivery. Manage the resolution of…
Added 2 hours ago
A
Senior Bilingual French Recruiter
AMS
Toronto, ON
- $76,000 to $100,000 CAD / year
- Full-time
As a Senior Recruiter, you will support client hiring managers with filling their vacancies to target start dates, ensuring all quality thresholds and SLAs/KPIs are met. You will manage the…
Added 2 hours ago
OC
Regional Manager - G.E. Booth Water Resources Recovery Facility
Ontario Clean Water Agency
Mississauga, ON · OCWA - GE Booth WWT
- Full-time
Plan, lead and manage the delivery of wastewater treatment, including incineration, and technical services for the Agency’s largest client, the Region of Peel in order to support, enable…
Added 2 hours ago
OC
Senior Operations Manager
Ontario Clean Water Agency
OCWA - Sanofi
- Full-time
…to lead and inspire a dynamic team in the provision of safe, client oriented, and valuable water management services in the province of…
Added 2 hours ago
T
Manager, GTS Risk & Control Shared Services Testing
TD
Markham, ON · Toronto, ON
- Full-time
Reporting to Senior Manager, the successful candidate will be responsible for planning, executing, reviewing and reporting on control testing activities to assess the design and operating…
Added 3 hours ago
D
Manager, Commercial Assurance (Calgary)
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Calgary, AB
- Full-time
Ability to identify opportunities to expand client relationships and services.
Added 3 hours ago
TU
Finance Manager
The University of British Columbia
Vancouver, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
…processing for the VPFO. The portfolio provides university-wide services ranging from facilities operations, financial services, budgeting & planning to safety and risk with a combined…
Added 3 hours ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
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- Volunteer
Provide operational infrastructure services that enable the collection of intelligence in order to advance CSIS’ investigations;
Added 3 hours ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
AB · Edmonton, AB
- Volunteer
Provide operational infrastructure services that enable the collection of intelligence in order to advance CSIS’ investigations;
Added 3 hours ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
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Provide operational infrastructure services that enable the collection of intelligence in order to advance CSIS’ investigations;
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Co-op: IT and Engineering
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Provide operational infrastructure services that enable the collection of intelligence in order to advance CSIS’ investigations;
Added 3 hours ago
TG
Senior Listings Manager (Legal), TSXV
TMX Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- $130,000 to $150,000 CAD / year
- Full-time
Reporting to the Director in the Listings department of TSX Venture Exchange (TSXV), as a client-facing representative of TSXV’s Listed Issuer Services Department. TSXV is part of TMX…
Added 3 hours ago
CB
Chief Estimator - CapWest
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Vancouver, BC
- Full-time
Ensure all bids and submissions meet client, contractual, bonding, insurance, prequalification, and regulatory requirements for each CapWest entity.
Added 3 hours ago
K
Manager / Senior Manager - Technology Risk Services - IT Audit
KPMG
Montreal, QC
- Full-time
Our Technology Risk Services team is growing. We are looking for a Manager/Senior Manager to join our dynamic team in Montreal.
Added 3 hours ago
TS
Health & Safety Program Manager
The Salvation Army in Canada
Toronto, ON
- Full-time
The Territorial Health and Safety Manager role exists to oversee the day-to-day management of The Salvation Army’s Territorial Health and Safety Program, ensuring a consistent, compliant,…

First Nations Engineering Services Ltd.

Executive Assistant

Ohsweken, ON, Canada

$60,000 to $100,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $60,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Reports to and works under the direction of the President and General Manager of First Nations Engineering Services Ltd. (FNESL).

The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized, professional and dependable individual who is capable of managing two busy and frequently changing schedules, coordinating meetings and commitments, preparing correspondence and documentation, and ensuring appropriate follow-up on outstanding matters.

The Executive Assistant must develop a strong understanding of FNESL's operations, organizational structure, projects, services and staff responsibilities in order to effectively support the President and General Manager and appropriately prioritize and direct information and requests.

This is a full-time, in-office position. This position is not eligible for remote or hybrid work, and the successful candidate must report daily to the FNESL Ohsweken office.

Responsibilities:

Manage and coordinate the calendars and daily schedules of the President and General Manager.
Coordinate appointments, internal and external meetings, project meetings and other commitments.
Manage frequently changing schedules and proactively identify and resolve scheduling conflicts.
Prioritize competing demands and ensure the President and General Manager are aware of upcoming meetings, commitments and deadlines.
Prepare and organize information and documentation required for meetings and appointments.
Coordinate meeting invitations, agendas, supporting documents and other meeting materials as required.
Attend meetings when requested and prepare meeting notes, minutes and action items.
Track outstanding action items, commitments, correspondence and deadlines and provide appropriate reminders and follow-up.
Draft, prepare, format and proofread letters, correspondence, reports, presentations, meeting materials and other documents.
Monitor incoming correspondence and assist in identifying matters requiring immediate attention, response or follow-up.
Maintain organized electronic files, executive records, correspondence and other documentation.
Coordinate travel arrangements, accommodations, itineraries and scheduling as required.
Maintain a working knowledge of FNESL's current projects, clients, services and organizational responsibilities.
Understand the respective roles and responsibilities of the President and General Manager in order to appropriately prioritize and direct inquiries and information.
Act as a professional point of contact between the President and General Manager and FNESL employees, clients, First Nations, consultants and other external organizations.
Handle confidential and sensitive business, employee, client and organizational information with discretion.
Assist with senior management initiatives, special projects and other administrative requirements as assigned.
Maintain confidentiality and professionalism at all times.

Job Requirements:

Must be able to report daily to the FNESL Ohsweken office. This is not a remote or hybrid position.
Strong work ethic and positive team attitude.
Exceptional organizational and time-management skills.
Ability to manage two busy executive schedules and multiple competing priorities.
Ability to work effectively in a fast-paced environment where schedules and priorities may change throughout the day.
Strong attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to communicate professionally with senior management, employees, clients, First Nations, consultants and external organizations.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently, take initiative and anticipate the administrative needs of the President and General Manager.
Strong follow-up skills and ability to ensure commitments, deadlines and action items are completed.
Advanced proficiency in Microsoft Outlook is required, including email, calendar management, meeting invitations, scheduling and management of multiple executive calendars.
Strong proficiency in Microsoft Word, Excel, PowerPoint, Teams and other Microsoft 365 applications.
Ability to prepare and format professional correspondence, reports, presentations and meeting documentation.
Experience with electronic document and file management.
Previous experience providing administrative or executive support to senior management is preferred.
Post-secondary education in Office Administration, Business Administration, Executive Administration or a related field is preferred.
Experience working within an engineering, consulting, construction, project-management or First Nations organization is considered an asset.
Ability and willingness to develop a thorough understanding of FNESL's operations, services, projects and organizational structure.
Responsible, trustworthy, dependable and professional.
Desire for continued learning and professional development.
Focus on providing outstanding service to FNESL staff, clients and communities.
Personal vehicle and valid ‘G’ Class Ontario driver’s license and ability to travel

Apply About employer

More about this job

Responsibilities

Manage the President’s and General Manager’s schedules, meetings, travel, correspondence, records, and follow-up on commitments and deadlines. Provide professional, confidential administrative support, coordinate communications with internal and external contacts, and assist with senior management initiatives and special projects.

Requirements

Candidates must be able to work daily at the Ohsweken office and demonstrate strong organization, communication, discretion, initiative, and the ability to manage competing priorities and changing schedules. Advanced Microsoft Outlook skills and proficiency with Microsoft 365 are required; senior-management support experience and relevant post-secondary education are preferred, while a valid Ontario G Class driver’s license and personal vehicle are required.

Skills

Executive Calendar Management
Scheduling And Coordination
Meeting Coordination
Time Management
Prioritization
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document And File Management
Confidentiality And Discretion
Attention To Detail
Follow-Up And Action Tracking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Administrative Support
Calendar Management
Schedule Coordination
Meeting Coordination
Meeting Minutes
Action Items
Correspondence
Report Preparation
Presentation Preparation
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
Confidential Information
Travel Arrangements
Senior Management
Project Management
Engineering Services
Consulting
Construction
First Nations
Ohsweken
Ontario G Class Driver’s License

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