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First Nations University of Canada

Executive Assistant

  • Hiawatha First Nation, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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Job details

Job type
Full-time
Closing date
Posting language
English
Posted

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Original job description

Archived listing. The details below describe a past opening.

The George Gordon First Nation is seeking a highly motivated individual for the Executive

Assistant. The Executive Assistant provides professional, organized, and confidential

administrative support to the George Gordon First Nation (GGFN), Chief and Council,

committees, programs, and Administration. The Executive Assistant is responsible for

providing office administration, supporting Chief and Council with assigned administrative

duties, assisting with community programs and committees, coordinating meetings and

events, and ensuring the smooth day-to-day operation of the office.

Duties And Responsibilities

  • Answer incoming telephone calls and direct, transfer and relay messages as required.
  • Greet and assist community members, visitors, service providers, and other individuals

attending the office.

  • Respond to general inquiries or direct inquiries to the appropriate program or staff

member.

  • Book office space, boardrooms, and meeting areas for meetings, workshops, events, and

other activities.

  • Coordinate catering services and refreshments for meetings and events as requested.
  • Maintain office calendars and communication boards.
  • Assist with scheduling meetings and appointments.
  • Maintain organized filing systems, both electronic and physical.
  • Prepare, photocopy, scan, fax, distribute, and file documents as required.
  • Assist with the preparation and distribution of correspondence, forms, notices, and other

administrative materials.

  • Monitor and maintain office equipment and report equipment issues when required.
  • Maintain adequate office supplies and assist with inventory control.
  • Provide general administrative assistance to Chief and Council, committees, and

programs as requested.

  • Ordering office supplies and equipment as required.
  • Completing and assisting with Council travel forms and related documentation.
  • Booking hotel accommodations and other travel arrangements.
  • Booking meeting rooms, event spaces, and other facilities.
  • Preparing documents, correspondence, forms, and other materials requested by Council.
  • Completing assigned administrative tasks on behalf of Chief and Council.
  • Other duties as assigned

Qualifications And Requirements

  • High school diploma or equivalent; post-secondary education in office administration,

business administration, communications, or a related field would be an asset.

  • Previous administrative, receptionist, executive assistant, or office experience.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Ability to work professionally with community members, staff, leadership, committees,

and external organizations.

  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to prioritize and manage multiple tasks and deadlines.
  • Ability to work independently while also functioning effectively as part of a team.
  • Proficiency with Microsoft Office programs, including Word, Excel, Outlook, and Teams,

would be an asset.

  • Must possess a valid Drivers license and reliable transportation

Salary Based On Work Experience, Training, And Education.

Application Deadline: October 9, 2026 @4:00PM

Forward your cover letter, resume and 3 previous employment references to:

Email: dhr@ggfn.ca Fax: (306) 835-2036

Applicants will only be considered if all the required documentation is received by the closing date. We thank all applicants

for their interest, however, only those selected for an interview will be cont
About employer
More about this job

Responsibilities

Provide confidential administrative and reception support to the First Nation, Chief and Council, committees, programs, and Administration. Coordinate meetings, events, correspondence, records, office supplies, and Council travel while supporting smooth daily office operations.

Requirements

A high school diploma or equivalent is required; post-secondary education in office administration, business administration, communications, or a related field is an asset. Previous administrative or office experience, strong organizational and communication skills, discretion, Microsoft Office proficiency, and a valid driver's license with reliable transportation are sought.

Skills

  • Office Administration
  • Reception
  • Executive Support
  • Meeting Coordination
  • Event Coordination
  • Calendar Management
  • Document Preparation
  • Filing and Records Management
  • Travel Arrangements
  • Written Communication
  • Verbal Communication
  • Customer Service
  • Organization
  • Time Management
  • Confidentiality
  • Microsoft Office

Visa sponsorship

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Categories

  • Administrative
  • Government & Public Sector
  • Customer Service & Support

Keywords

  • Office Administration
  • Executive Assistant
  • Reception
  • Chief and Council
  • Administrative Support
  • Telephone Calls
  • Customer Service
  • Meeting Coordination
  • Event Coordination
  • Calendar Management
  • Boardrooms
  • Catering
  • Filing Systems
  • Document Preparation
  • Correspondence
  • Office Equipment
  • Office Supplies
  • Inventory Control
  • Council Travel
  • Hotel Accommodations
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • Confidentiality
  • Time Management
  • Valid Driver's License

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