Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 11, 2026

Hiring at a glance

View jobs

Open jobs: 5,144
Employers: 2,719

Advertised starting pay

Average starting payCAD / hour: $31.39Across 745 listings
Average starting payCAD / year: $72,644Across 397 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 13%680 listings
On-site: 85%4,376 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (261), HealthCareersInSask.ca (63), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 days ago
RT
Change Management Analyst
Rang Technologies Inc
AB · Edmonton, AB
- $50 to $55 CAD / hour
- Contract
This is an Onsite role - Work from the office 5 days a Week.
Added 3 days ago
H
Assistant Contract Administrator
HDR
Burlington, ON
- Full-time
Added 3 days ago
H
Construction Contract Administrator
HDR
Burlington, ON
- Full-time
Added 3 days ago
A
Senior Change Management Consultant
Altis
Kingston, ON
- $90,000 to $119,000 CAD / year
- Contract
Added 3 days ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
Added 3 days ago
Acheteur / Spécialiste en approvisionnement || Buyer/Procurement Specialist
Faspac
Montreal, QC
Added 3 days ago
EM
Administrative Assistant (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
Added 3 days ago
HP
346-26 Unit Clerk I, Medicine/Complex Continuing Care Unit, Fulll-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Full-time
Added 3 days ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Added 3 days ago
A
Medical Office Assistant
Adecco
Toronto, ON · East York, ON
- Temporary
Medical Office Administrator (part-time, temporary)
Added 3 days ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Added 3 days ago
RH
Accounting and Office Manager
Robert Half
Brampton, ON
- $75,000 to $85,000 CAD / year
- Full-time
Our client is seeking a hands-on Accounting & Office Manager to join their close-knit team. This is a unique opportunity to step into a long-standing and highly valued position, supporting…
Added 3 days ago
I
Operations Supervisor
Intelcom
Belleville, ON
- Full-time
Added 3 days ago
R
Superviseur des opérations (quart de soir) / Operations Supervisor (Evening Shift)
RTX
Mirabel, QC
- Full-time
Added 3 days ago
VC
Managing Director (NAM)
Valsoft Corporation
Remote, Canada
- Full-time
- Remote
Added 3 days ago
Program Administrative Clerk
CityofOttawa
Ottawa, ON
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Zénon, QC
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Whitewood, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approa
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
St.-Nicolas, QC · Saint-Nicolas, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custom
Added 3 days ago
F
Adjoint(e) de direction / Executive Assistant
Fasken
Montreal, QC
- Full-time
Added 3 days ago
MB
restaurant purchasing officer
Mary Brown's Chicken
Lethbridge, AB
- Full-time
Added 3 days ago
S
Lead Business Consultant, Investment Operations
SimCorp
Toronto, ON
- Full-time
Added 3 days ago
Administrative Assistant, People and Culture - Bilingual (EN/FR)
Miller Thomson
Toronto, ON
Added 3 days ago
JI
Procurement Specialist
J.D. Irving, Limited
Halifax, NS
- Full-time
Added 3 days ago
SS
Site Security Manager
Securitas Security Services USA, Inc.
Quebec, QC
- $95,000 to $105,000 CAD / year
- Full-time

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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