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Added 3 hours ago
Customer Service Representative - St. Stephen
Jobbe
St. Stephen, NB
Part-time
Perform various administrative and basic accounting functions such as: research and billing support tasks, accounts receivables, transfer and key logs, run miscellaneous reports, supply…
Added 3 hours ago
Pharmacy Assistant
Walmart Canada
Hamilton, ON · Waterdown, ON
Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 3 hours ago
Pharmacy Assistant
Walmart Canada
Port Perry, ON
Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 4 hours ago
Manager of Corporate Accounting and Financial Reporting
Sanimax
Montreal, QC
Full-time
Collaborate with shared services, payroll, accounts payable, accounts receivable, and regional finance teams to ensure data integrity and reporting accuracy.
Added 6 hours ago
Collections Coordinator
Tarion
Toronto, ON
Full-time
Perform accounting duties such as monthly accounts receivable reconciliations and monthly journal entries.
Added 7 hours ago
Property Administrator
Colliers International
Toronto, ON
Full-time
In conjunction with the Property Accountants, assist with monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand, and default notices,…
Added 9 hours ago
Lead Pharmacy Assistant
Heart Pharmacy Group
Victoria, BC
$22 to $25 CAD / hour
Full-time
Partner with accounting on inventory, billing, and accounts receivable inquiries.
Added 9 hours ago
Administrative Coordinator
British Columbia Cattlemen's Association
Kamloops, BC
Part-time
Reporting to the General Manager, the Administrative Coordinator provides administrative support to BCCA operations by delivering a professional, member-centered service experience.
Added 9 hours ago
(CAN) Pharmacy Assistant
Walmart Canada
Lloydminster, AB
Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 9 hours ago
(CAN) Pharmacy Assistant
Walmart Canada
London, ON
Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 10 hours ago
Accounting Coordinator
LoKnow
Canada
Full-time
…transactional backbone of our accounting operations - invoicing, accounts receivable, accounts payable, and bank reconciliations. Reporting to the LoKnow Accounting Manager, this is a great…
Added 10 hours ago
Growth Marketing Manager
Alternative Payments
Remote, Canada
Full-time · Remote
…back. Starting with MSPs, we've spent five years perfecting accounts receivable, and we're now expanding into accounts payable, AI-powered analytics, and beyond. We're at an inflection…
Added 11 hours ago
Administrative Assistant
First Onsite - CA
AB · Calgary, AB
Full-time
…keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before…
Added 11 hours ago
AR/AP Manager
Nir Yu
Regina, SK
Full-time
…Services Team by performing daily monitoring and supervising of accounts receivable and accounts payable teams. This role reports to the Director, Transactional Services and…
Added 11 hours ago
Store manager
Bumper to Bumper Canada
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Full-time
We are looking for someone seeking exciting new opportunities as Store Manager for our thriving team in Yarmouth, NS. The successful person will be an energetic, customer focused,…
Added 11 hours ago
Operations Manager
MatchBox Consulting Group
BC · British Columbia, Canada
Full-time
Monitor project portfolios, budgets, schedules, margins, write-offs, work-in-progress, accounts receivable, and backlog.
Added 11 hours ago
Operations Coordinator
Dawson Group
100 Mile House, BC
Full-time
Processing of Accounts Payable and Accounts Receivable and keeping a balance Petty Cash Fund
Added 12 hours ago
Finance Manager
Barrie & Community Family Health Team
Barrie, ON
Full-time
Role Description Reporting to the Executive Director, the Finance Manager is responsible for overseeing all financial and accounting functions of the organization, including accounts…
Added 12 hours ago
Senior Project Accountant
Foresight Recruitment Group
Ottawa, ON
$80,000 to $90,000 CAD / year
Full-time
Senior Job Cost Accountant | Senior Project Accountant | Accounting Manager | Assistant Controller | Controller
Added 12 hours ago
Director, Financial Aid and Awards
Durham College
Oshawa, ON
Provides direction to the Manager and establishes performance expectations for staff, service standards and performance outcomes
Added 12 hours ago
Finance Manager, Sales & eCommerce
Church & Dwight Co., Inc.
Mississauga, ON
Full-time
Provide oversight to the Trade Deduction team to support timely deduction resolution, reduce accounts receivable balances, and improve cash flow performance.
Added 13 hours ago
Customer Service Representative
The City of Belleville
Belleville, ON
Full-time
Reporting to the Manager, Administrative Services, the Customer Services Representative supports the Customer and Administration Services Section of Transportation & Operations Services in…
Added 13 hours ago
Financial Controller (Downtown Toronto)
HireLoft Recruitment
Toronto, ON
$125,000 to $135,000 CAD / year
Full-time
…and this seat was deliberately expanded from an accounting manager role into a full Controller mandate before going to…
Added 13 hours ago
Dental Office Manager
Jacksonport Dental
Calgary, AB
Full-time
Oversee accounts receivable and outstanding patient and insurance balances
Added 13 hours ago
Operations Coordinator
Penske
Ottawa, ON
Full-time
Oversight of accounts receivable process and maintain local collection contacts to support centralized function.

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

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Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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