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Added 20 mins ago
Project Coordinator
TPL Lighting
Toronto, ON
Full-time
The Project Coordinator is responsible for the effective coordination and administration of assigned distributor projects from order handoff through shipment. The role ensures project…
Added 20 mins ago
Service Coordinator (Facilities Management)
Rocket Facility Services
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are currently seeking a highly organized and customer-focused Service Coordinator to join our growing team. This is an exciting opportunity for someone who thrives in a fast-paced…
Added 21 mins ago
Intercultural Program Coordinator - Appendix D / Temporary Assignment
Algonquin College
Ottawa, ON
Full-time
Minimum of two (2) year diploma or equivalent in Office Administration, Business Administration or relevant fields.
Added 21 mins ago
Project Coordinator
EBC Inc.
Mississauga, ON
As a Project Coordinator, you will plan, organize, direct and control the work of construction sites to ensure they are completed on time, within budget, and at the highest level of quality.
Added 1 hour ago
Specialist, Safety Programs and Projects
NAV CANADA
Ottawa, ON
Full-time
Reporting to the Manager, Proactive Safety & External Integration, the Specialist supports the coordination, administration, and continuous improvement of NAV CANADA’s Voluntary Safety…
Added 1 hour ago
Receptionist and Administrative Assistant
EBC Inc.
Ottawa, ON
general office administrative duties to assist Office Coordinator and
Added 1 hour ago
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Surrey, BC
Temporary
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 1 hour ago
RN/RPN, CRESST
Fraser Health
Surrey, BC
Full-time
Collaborates with Program Coordinator and Psychiatrist regarding clients' mental/medical status, response to treatment, including medication and readiness for discharge, by communication…
Added 1 hour ago
Registration/Unit Clerk - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
…predetermined guidelines and refers problems to Patient Care Coordinator and/or…
Added 1 hour ago
Project Manager
Marco Group Limited
Dartmouth, NS
Full-time
…work with Project Managers, Site Superintendents and Projects Coordinator to manage the construction activities on large commercial projects. They will be accountable for the overall…
Added 1 hour ago
DDA 2
Capilano University
North Vancouver, BC
Full-time
…activities. An incumbent receives direction from a Program Coordinator and reports to a…
Added 1 hour ago
People Operations Generalist
Horizon Aircraft
Kawartha Lakes, ON · Lindsay, ON
Volunteer
…clearly communicated, and support in-house payroll and benefits administration for our team of 50–100 employees. This full-time role is a great opportunity for an organized, detail-oriented…
Added 2 hours ago
22854 - MAPPA Administrator (Part-Time) Thames Valley - South Central
Ministry of Justice UK
Windsor, ON
Part-time
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.
Added 2 hours ago
Security Coordinator
Pomerleau
Toronto, ON
As a Security Coordinator working in the Security team at Pomerleau Construction, you will play a crucial role in supporting the security clearance program of both our internal and external…
Added 2 hours ago
Quality Coordinator (14/7)
Pomerleau
Squamish, BC
…be responsible in maintaining organized and efficient site administration, contributing to project success - you will have the opportunity to own the assessment of every aspect of your…
Added 2 hours ago
Project Coordinator
Pomerleau
Barrie, ON · Kawartha Lakes, ON
As a Project Coordinator working in our Major Projects team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 2 hours ago
Project Control Coordinator
Pomerleau
Levis, QC · Montreal, QC · Quebec, QC
College or university degree in project management, engineering, administration, or a related field.
Added 2 hours ago
Internship, Estimation (Civil)
Pomerleau
Vancouver, BC
Career Growth into roles like project coordinator or site engineer
Added 2 hours ago
Logistic Coordinator -Light vehicle Fleet - Temporary 6 months
Pomerleau
Montreal, QC · Quebec, QC · QC
As Light Vehicle Fleet Coordinator within Pomerleau's logistics team, you will be responsible for coordinating the company's on-road vehicle fleet. You will have the opportunity to work…
Added 2 hours ago
Assistant Project Manager (Buildings)
Pomerleau
Vancouver, BC
Support the Project Manager in the planning, execution, and administration of complex institutional building projects.
Added 2 hours ago
Intern - Campus Recruitment Coordinator
Pomerleau
Montreal, QC
Join Pomerleau as a Campus Recruitment Coordinator Intern and play an active role in attracting, hiring, and onboarding the next generation of talent across Canada.
Added 2 hours ago
Intern - Digital Project Management
Pomerleau
Montreal, QC
Currently enrolled in a bachelor's or master’s degree program in Business Administration, Information Systems, Business Intelligence or a related field.
Added 3 hours ago
Registered Nurse
Covenant Health Canada
Mackenzie No 23, AB · Mackenzie County, AB
Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
Registered Nurse
Covenant Health Canada
Banff, AB
Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
Registered Nurse - 5 East
Covenant Health Canada
AB · Edmonton, AB
Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

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Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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