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Added 17 mins ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
$29.76 to $31.64 CAD / hour
Part-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 30 mins ago
Trade Marketing Assistant - PACIFIC
Club Med
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Internship
As a Trade Marketing Assistant, you’ll play a key role in driving sales-driven marketing campaigns, supporting travel agents, and ensuring our brand remains top-of-mind in the industry.…
Added 30 mins ago
Anaesthesia Assistant - Surgical Suites (GEN)
Scarborough Health Network
Toronto, ON · Scarborough, ON
Part-time
Reporting to the Manager, Operating Room, the Anaesthesia Assistant (AA), a regulated health care professional, is trained to provide Anaesthesia care to stable surgical patients under…
Added 30 mins ago
Administrative Assistant - Buildings
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Site Administrator supporting the Buildings Division. Reporting to the Office Manager or Project Manager (when on site), the Site Administrator plays a…
Added 46 mins ago
Survey/Geomatics Technologist
Aplin Martin
Surrey, BC
Full-time
…work primarily in the field under the direction of a Project Manager leading the Survey process on sites and supervise the Survey…
Added 59 mins ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Montreal, QC
Full-time
3 to 5 years of experience as an assistant superintendent
Added 59 mins ago
Assistant Pool Operator
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Internship
A criminal record check is required for this position and will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your criminal record check with…
Added 59 mins ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
Full-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 59 mins ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
Full-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 59 mins ago
Assistant Studio Manager
Orangetheory Fitness
Saint-Eustache, QC
Full-time
Role Description The Assistant Studio Manager is a full-time, on-site role based in Saint-Eustache, QC, responsible for supporting daily studio operations and delivering an outstanding…
Added 59 mins ago
Bakery Assistant
Silver Hills
Abbotsford, BC
Full-time
Position: Bakery Assistant Reports to: Culinary Manager, GM
Added 1 hour ago
Assistant Department Manager, Centre of Store (Overnight)
Save-On-Foods
North Vancouver, BC · Capilano - North Vancouver BC
Part-time
We are hiring for an Assistant Department Manager, Centre of Store (Overnight) at our Capilano Save-On-Foods location in North Vancouver, BC.
Added 1 hour ago
Assistant Department Manager, Deli/Restaurant
Save-On-Foods
Sidney, BC
Part-time
We are hiring for an Assistant Department Manager, Deli/Restaurant at our Save-On-Foods location in Sidney, BC.
Added 1 hour ago
Assistant Meat Manager (Westshore)
QUALITY FOODS
Victoria, BC · Westshore - Victoria BC
Full-time
Here is an opportunity to join the management team with a growing Vancouver Island company. We are looking for an Assistant Meat Manager with experience to work with our team in our…
Added 1 hour ago
Finance Administrative Assistant
Strathcona County
Sherwood Park, AB
Full-time
Join Financial and Strategic Services as an Administrative Assistant! This position provides support to two Managers in a high-volume department while demonstrating independence and…
Added 1 hour ago
Clinic Assistant
HealthCareersInSask.ca
Saskatoon, SK
Full-time
The Clinic Assistant supports the department by performing a variety of clerical and patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic…
Added 1 hour ago
Assistant Manager of Supportive Housing - Waterview
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Victoria, BC
Full-time
Title: Assistant Manager of Supportive Housing
Added 1 hour ago
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital (BCWH)
Full-time
A doctoral degree (PhD or equivalent) in biology, biomedicine, molecular biology, women’s health research, or related fields with at least 2 years post-doctoral experience.
Added 1 hour ago
Executive Protection Specialist
TD
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Full-time
…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 1 hour ago
Operations Supervisor
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Full-time
…improvements and cost savings. Recommends changes to the Distribution Manager. May implement approved…
Added 1 hour ago
Retail Assistant Store Manager
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High River, AB
Full-time
The Retail Assistant Store Manager at High River will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating…
Added 1 hour ago
Assistant Restaurant Manager
Emplo Inc.
Gatineau, QC
Full-time
Join our team as an Assistant Restaurant Manager for Urban Crave in the Ottawa Airport!
Added 1 hour ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Quebec, QC
Full-time
3 to 5 years of experience as an assistant superintendent
Added 1 hour ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Levis, QC
Full-time
3 to 5 years of experience as an assistant superintendent
Added 1 hour ago
Assistant Manager of Supportive Housing - Waterview
Pacifica Housing
Victoria, BC
Full-time
Title: Assistant Manager of Supportive Housing

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

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Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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