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Added 24 mins ago
Operations Coordinator - Yorkdale
Cartier
Toronto, ON
Full-time
Assist with care service responsibilities as needed (e.g., the client repair flow, execution of reports ,and monthly inventory/reconciliation)
Added 53 mins ago
Administrative Coordinator
British Columbia Cattlemen's Association
Kamloops, BC
Part-time
The British Columbia Cattlemen’s Association (BCCA) is seeking a service-oriented administrative professional to fill the role of Administrative Coordinator. To fit the BCCA team:
Added 1 hour ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
$29.76 to $31.64 CAD / hour
Part-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…
Added 1 hour ago
Resource Centre Coordinator - Vocational Services
Lifemark Health Group
Fort McMurray, AB
Full-time
The Resource Centre Coordinator is responsible for overseeing the day-to-day operations of the Resource Centre and ensuring it effectively supports the needs of program participants. This…
Added 1 hour ago
Tenant Services Coordinator
BGIS
Toronto, ON
Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 1 hour ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
Full-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…
Added 1 hour ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
Full-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…
Added 1 hour ago
Christmas Toy Program Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 2 hours ago
Talent Partnerships Senior Account Coordinator
Later
Vancouver, BC
As Sr Coordinator, Talent Partnerships, you will own and evolve how Later identifies, engages, and activates influencer talent across high-impact influencer marketing campaigns. You’ll be…
Added 2 hours ago
Jobsite Superintendent
HC Habitation
Châteauguay, QC
$110,000 CAD / year
Full-time
HC Habitation is a premium custom home builder specializing in luxury residences tailored to each client's vision and lifestyle. We prioritize transparency, structured planning, and…
Added 2 hours ago
Claims Administration Coordinator
FirstService Residential Canada
Vancouver, BC
Full-time
We are looking for a Claims Administration Coordinator to join our Insurance and Risk Management department. Reporting to the Director, Client Risk Management, the Claims Coordinator is a…
Added 2 hours ago
Coordonnateur de projet II
First Onsite - CA
Dorval, QC
Full-time
…demander l'accès à vos informations, veuillez contacter notre service des ressources…
Added 2 hours ago
Administrative Assistant
First Onsite - CA
AB · Calgary, AB
Full-time
…As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll…
Added 2 hours ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Ratings
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 2 hours ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Ratings
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 2 hours ago
Food Bank Coordinator
The Salvation Army Canada and Bermuda Territory
Whitby, ON
Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 2 hours ago
Community Services Program Coordinator
The Salvation Army Canada and Bermuda Territory
Whitby, ON
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 2 hours ago
Receptionist, Office Coordinator
Colliers International
Vancouver, BC
Full-time
As a Receptionist, Office Coordinator, you own the reception area and use your relationship-building skills to provide service excellence to everybody who passes through the office. You are…
Added 3 hours ago
Production Coordinator
Company 3
Vancouver, BC
$21 to $23 CAD / hour
Full-time
The Post Production Coordinator will provide exceptional customer service to all clients and work together with our team to manage client expectations. They will be a supporting interface…
Added 3 hours ago
Senior Project Coordiantor
Ledcor
Toronto, ON · Milton, ON
Full-time
You are a Senior Project Coordinator who provides independent project-control and delivery support across full telecom project lifecycles. You help maintain accurate project systems,…
Added 3 hours ago
Transportation Coordinator - Night Shift
Insight Global
Calgary, AB
$21 to $22.5 CAD / hour
Contract
Insight Global is seeking a (Night Shift) Transportation Coordinator to join one of our top retail client's Transportation team in Calgary, Alberta. This individual will serve as the…
Added 3 hours ago
Program Manager (part-time)
Red Door Family Shelter
Toronto, ON · East York, ON
$42 to $45 CAD / hour
Part-time · Contract
…Toronto Shelter Standards, and escalates issues to the Senior Client Service Manager or senior leadership as…
Added 3 hours ago
Bail Coordinator/Duty Counsel
Legal Aid Ontario
Toronto, ON
Full-time
…implementation of operational initiatives designed to improve client service and court…
Added 3 hours ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Group
Toronto, ON
$45,000 to $55,000 CAD / year
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 4 hours ago
Patient Care Coordinator - Inpatient Mental Health
University Health Network
Toronto, ON
Contract
Client service oriented, with the ability to effectively work with a diverse team and patient population and appreciate that people with different opinions, backgrounds and characteristics…

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

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Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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