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Added 1 min ago
Project Coordinator
North American Construction Group Inc.
AB
Full-time
We are seeking a Project Coordinator to support our Operations team by providing support to the Project Manager in the planning, development and coordination of large heavy construction and…
Added 15 mins ago
Marketing Coordinator (Events - USA & Canada)
Sistemalux
Montreal, QC
Full-time
In collaboration with the General Manager and the Marketing team, the Event Coordinator participates in the planning and execution of marketing initiatives across North America, including…
Added 16 mins ago
Events Coordinator (Revenue) - Hybrid
The Globe and Mail
Toronto, ON
The Events Coordinator plays a key role in the successful planning and execution of Globe Events' portfolio of conferences, summits, awards programs, executive roundtables, and custom…
Added 16 mins ago
Events Coordinator (Revenue)
The Globe and Mail
Toronto, ON
The Events Coordinator plays a key role in the successful planning and execution of Globe Events' portfolio of conferences, summits, awards programs, executive roundtables, and custom…
Added 45 mins ago
Registered Practical Nurse - Foot Care Nurse
VHA Home HealthCare
Toronto, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 45 mins ago
Peer Mentor (10 Positions)
BGC Ottawa
Ottawa, ON
Part-time
This position reports to the Mentorship Coordinator. This position will be from January to August (approx. 15 hours per week PT and May to August 35 hours per week FT). The program accepts…
Added 46 mins ago
Youth Engagement Coordinator
City of Mississauga
Mississauga, ON
Provide mentorship and guidance for youth-driven and youth-led events and activities.
Added 1 hour ago
Student Services Operations Coordinator
Saskatchewan Polytechnic Alumni
Moose Jaw, SK
Full-time
Competition Number P17917 Posting Title Student Services Operations Coordinator Classification Band 6 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan…
Added 1 hour ago
COORDINATOR, EVENTS AND ACTIVATIONS - STUDENT RECRUITMENT
LCI Education
Montreal, QC
As the Events and Activations Coordinator - Student Recruitment, and under the supervision of the Marketing Department, your main role will be to plan, coordinate and execute the College's…
Added 1 hour ago
Club Coordinator
Seneca Student Federation Inc.
Toronto, ON
Part-time
We are looking for highly organized and energetic candidates with excellent interpersonal skills for the Club Coordinator Staff position, accountable directly to the Manager of Clubs. The…
Added 1 hour ago
Program Coordinator, Growth Programs
Betstamp
Toronto, ON
Full-time
Have 1–3 years in operations, program or community coordination, customer success, events, or any role where you ran a repeatable process and were accountable for it running (co-ops and…
Added 1 hour ago
Service Coordinator (Facilities Management)
Rocket Facility Services
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are currently seeking a highly organized and customer-focused Service Coordinator to join our growing team. This is an exciting opportunity for someone who thrives in a fast-paced…
Added 1 hour ago
National Service Coordinator
Siemens
Toronto, ON · Montreal, QC · Quebec, QC
Participate in our celebrations, social events and offsite business events.
Added 1 hour ago
Material and Logistics Coordinator – Customer Service
Siemens
Toronto, ON
Participate in our celebrations, social events and offsite business events.
Added 1 hour ago
Intercultural Program Coordinator - Appendix D / Temporary Assignment
Algonquin College
Ottawa, ON
Full-time
…logistical coordination for the International Education Centre (IEC) events and support services. In consultation with the Manager, the incumbent develops and implements international…
Added 1 hour ago
Compliance & Enforcement Coordinator (Program Admin Officer 1-2)
The Government of Nova Scotia
Halifax, NS
As Compliance and Enforcement Coordinator, you will support the Accessibility Directorate’s compliance and enforcement activities. You will track compliance inquiries, coordinate compliance…
Added 2 hours ago
Purchasing Administrator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$50,000 to $65,000 CAD / year
Company events – Holiday parties, summer picnic, BBQ’s
Added 2 hours ago
Project Coordinator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$57,000 to $70,000 CAD / year
The Project Coordinator must ensure that all new products and engineering changes are implemented in a timely manner that meet the customers expectations.
Added 2 hours ago
Receptionist and Administrative Assistant
EBC Inc.
Ottawa, ON
general office administrative duties to assist Office Coordinator and
Added 3 hours ago
Clinical Research Nurse
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
Ensures adherence to the study protocol and schedule of events
Added 3 hours ago
DDA 2
Capilano University
North Vancouver, BC
Full-time
…activities. An incumbent receives direction from a Program Coordinator and reports to a…
Added 4 hours ago
Internship, Project Coordinator (Civil)
Pomerleau
Surrey, BC
Join Pomerleau as a Project Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 4 hours ago
Intern, Estimation
Pomerleau
Ottawa, ON
Industry Insight through events, site visits, and team meetings
Added 4 hours ago
Internship, Project Coordinator 14/7 (Squamish)
Pomerleau
Squamish, BC · Vancouver, BC
Industry Insight through events, site visits, and team meetings
Added 4 hours ago
Intern, Project Coordinator
Pomerleau
Toronto, ON
Join Pomerleau as a Project Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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