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Added 11 mins ago
MAC Southcentre - Keyholder Part Time - Calgary AB
Estée Lauder Companies
Calgary, AB
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 11 mins ago
MAC Vaughan Mills Store Manager
Estée Lauder Companies
Vaughan, ON
Full-time
We are looking for a dynamic and inspirational Store/Retail/Counter Manager to lead, coach and develop our team of Sales Associates to achieve all sales, customer service and operational…
Added 11 mins ago
18 Hour Key Holder
Estée Lauder Companies
Calgary, AB
Full-time
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 11 mins ago
MAC Southcentre - Key Holder Part Time - Calgary, AB
Estée Lauder Companies
Calgary, AB
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 11 mins ago
shift supervisor - Store# 80408, SHOPPES AT HILLSHIRE
Starbucks Coffee Company
Sherwood Park, AB
Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 11 mins ago
shift supervisor - Store# 27291, BROADWAY JUNCTION
Starbucks Coffee Company
Port Coquitlam, BC
Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 11 mins ago
Adult Staffed Living Manager- Part Time, Permanent
Strive
Vernon, BC
Part-time
We are looking for caring and enthusiastic individuals to join a progressive non-profit organization as Staffed Living Manager, in a part-time position working in an adult group home…
Added 26 mins ago
Junior Community Manager
Monks
Toronto, ON
Full-time
The Junior Community Manager is responsible for bringing our brand voice to life across social channels and cultivating a thriving, highly engaged fan community. This role blends…
Added 26 mins ago
Bakery Assistant Department Manager - Full Time
Longo's
King City, ON
Full-time
We are looking for a Bakery Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 26 mins ago
General Duty Nurse, Mental Health
Sanya’k̓ula
Coquitlam, BC
Full-time
…experience of assigned students and new staff; provides input to the Manager and/or designated as requested on individual's progress in achieving established standards of nursing…
Added 26 mins ago
Cook / Nutrition Advisor
CMHA Calgary
Calgary, AB
Other
REPORTS TO: Program Manager, Operations –Post Discharge, Supportive Living & Alternative Living care
Added 26 mins ago
General Duty Nurse, Mental Health
Sanya’k̓ula
Coquitlam, BC
Full-time
…experience of assigned students and new staff; provides input to the Manager and/or designated as requested on individual's progress in achieving established standards of nursing…
Added 26 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
AB · Winnipeg, MB · Toronto, ON · Mississauga, ON · Vancouver, BC · Halifax, NS · Calgary, AB
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…
Added 26 mins ago
Part-Time Bilingual Active Living Aide (French and English)
Cogir Senior Living
Orleans, ON · Promenade Senior Suites
Part-time
Reporting to the Active Living Manager, the Active Living Aide assists in the planning, organization and implementation of meaningful programs for the residents.
Added 40 mins ago
Receptionist - Ongoing - Full Time
Melbourne Archdiocese Catholic Schools
Grimshaw, AB
Full-time
Role Description/CriteriaThe Role: The Receptionist reports to the Business Manager and is responsible for the efficient operation of the main reception. This primarily involves attending…
Added 40 mins ago
Bilingual Catering Manager (EN/FR)
Compass Group Canada
Sudbury, ON
Full-time
How you will make an Impact: Our Bilingual Catering Managers are the face of the company for on-site events. This position requires a very special skill set and personality. Managing a…
Added 41 mins ago
Client Advisor
Royal Bank of Canada
Powerview-Pine Falls, MB
Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 41 mins ago
Concierge (Seasonal)
AccorHotel
Jasper, AB
Full-time
Reporting to the Guest Experience Manager, responsibilities and essential job functions include but are not limited to the following:
Added 56 mins ago
Alumni Program Manager, Toronto Raptors
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON
Full-time
Reporting to the Vice President of Basketball Operations, the Alumni Program Manager will establish the long-term vision and strategy for the program, manage alumni relationships, and lead…
Added 56 mins ago
Head Chef
Accent Inns
Tofino, BC
Full-time
Have worked closely with the Resort Manager Matt Brear to develop an events plan for ROAR cooks to showcase our unique culinary program and the ROAR brand
Added 56 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
Vancouver, BC
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…
Added 56 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
Toronto, ON
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…
Added 56 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
Toronto, ON · North York, ON
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…
Added 56 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
AB · Edmonton, AB
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…
Added 56 mins ago
Senior Manager, Scientific Research and Experimental Development
Ryan
Halifax, NS
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Senior Manager (“Senior Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then…

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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