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Added 6 mins ago
Human Resources Coordinator
Parkland County
AB
Full-time
Working within the Employee Services department and under the direction of the Manager, Human Resources, the Human Resources Coordinator provides administrative support for the Human…
Added 21 mins ago
Store Manager
FOUR20
Canmore, AB
$46,500 to $60,000 CAD / year
Full-time
Reporting to the Assistant District Manager, the Store Manager owns the day-to-day of the store and the performance of the team. You spend the majority of your time leading the floor -…
Added 21 mins ago
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
$55,183.38 to $79,327 CAD / year
Full-time
…procedures, and service offerings to respond to employee and manager inquiries through multiple channels and provide guidance on HR-related…
Added 21 mins ago
Human Resources Coordinator
Parkland County
AB · Parkland County, AB
Full-time
Working within the Employee Services department and under the direction of the Manager, Human Resources, the Human Resources Coordinator provides administrative support for the Human…
Added 21 mins ago
Store Manager
FOUR20
Beaumont, AB
$42,500 to $50,000 CAD / year
Full-time
Reporting to the Assistant District Manager, the Store Manager owns the day-to-day of the store and the performance of the team. You spend the majority of your time leading the floor -…
Added 22 mins ago
ABAP/ODATA Developer
Spirit Omega Inc.
Remote, Canada
Contract · Remote
Integration & Tools: Familiarity with SAP BTP, PI, Solution Manager, and Agile/DevOps pipeline tools.
Added 36 mins ago
Coordinator (RN/RPN) - Resident Care
Vancouver Coastal Health
Vancouver, BC
$49.2 to $63.47 CAD / hour
Temporary
…leadership and support to the interdisciplinary team. Assists the Manager/Clinical Services Coordinator with performing administrative activities and ensuring optimal use of resident care…
Added 36 mins ago
People Experience Specialist - Manufacturing & Distribution
Lush Handmade Cosmetics
Toronto, ON
Support the return-to-work process for employees who’ve taken leave, act as liaison between the benefits team, employee and manager to ensure a smooth transition.
Added 50 mins ago
Store Manager
FOUR20
Sylvan Lake, AB
$42,500 to $48,000 CAD / year
Full-time
Reporting to the Assistant District Manager, the Store Manager owns the day-to-day of the store and the performance of the team. You spend the majority of your time leading the floor -…
Added 50 mins ago
Human Resources Business Partner
Irving Woodlands
Saint-Léonard, NB · St Leonard, NB
Full-time
…join our operational Human Resources team. Reporting to the HR Manager for northern New Brunswick, the HR Business Partner will be responsible for providing HR support to the Northern New…
Added 50 mins ago
Machining Production Manager
Safran
Mirabel, QC
Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 50 mins ago
Production Manager - Finishing
Safran
Mirabel, QC
Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 1 hour ago
Human Resources Advisor
Conuma/Quintette
Tumbler Ridge, BC
Full-time
…and address payroll concerns by escalating issues to the HR Manager or payroll department as…
Added 1 hour ago
People & Culture Specialist
Ontario Ombudsman
Toronto, ON
$77,128 to $92,553 CAD / year
Full-time
…performance and talent-management processes, administer related systems and vendors, and help improve how the Office attracts, develops and retains…
Added 1 hour ago
Freight Conductor - Beauharnois, QC
CSX Transportation
Beauharnois, QC
Full-time
Comprehend color and/or hand signals and systems
Added 1 hour ago
Specialist Talent Acquisition
CN
Toronto, ON · Greater Toronto Area, Canada
Full-time
Added 1 hour ago
Sales Associate Full Time - Cambridge Mall
Wow! Mobile Boutique
Cambridge, ON
Full-time
Managing cash, point of sale and inventory systems
Added 1 hour ago
Unit Aide, Operating Room
Humber River Health
Toronto, ON · Greater Toronto, ON
Other
…order entry, bedside computer terminals, and surgical tracking systems that keep families informed in real…
Added 1 hour ago
Registered Practical Nurse, Inpatient Surgery 10 East & West
Humber River Health
Toronto, ON · Greater Toronto, ON
Other
…order entry, bedside computer terminals, and surgical tracking systems that keep families informed in real…
Added 1 hour ago
Sr. Client Manager
Open Text Corporation
Richmond Hill, ON
Sell the value of OpenText services and support programs while driving retention and expansion through relationship development with stakeholders from manager level through the C-suite.
Added 1 hour ago
Operations and Procurement Manager
HR Associates
Concord, ON
$60,000 to $80,000 CAD / year
Full-time
HR Associates is supporting a growing client in recruiting an Operations and Procurement Manager in Concord, Ontario. This hands-on role oversees daily operations, purchasing, supplier…
Added 1 hour ago
HR Internship
McConnell Foundation
Montreal, QC
Temporary
During this HR Internship. you’ll work from Toronto in a hybrid setting to support the improvement of HR systems, streamlining processes, and enhancing employee and user experience. This…
Added 1 hour ago
Branch Administrator - Toronto Downtown
TK Elevator
Toronto, ON
Full-time
…qualifications. All final hiring decisions are made by either the hiring manager or the recruitment…
Added 1 hour ago
Vice President, Human Resources - Competition ID: 4825
Kwantlen Polytechnic University
Surrey, BC
Full-time
The VP Human Resources provides executive leadership across various positions – Director, HR Systems & Talent Development; the Director, Labour Relations; and the Director, Workforce…
Added 1 hour ago
HR Advisor-Employee Relations
New Age Services Inc.
Calgary, AB
Escalate complex or high-risk matters to the HR Manager.

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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