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Added 7 mins ago
Shipper/Receiver
Soluroc
Sudbury, ON · Lively, Ontario
Full-time
…float between shipping and receiving, supporting the Logistics Coordinator and Production Control day to day and covering both functions when they are…
Added 38 mins ago
Shipping Coordinator Non Union Monday to Friday 10:00AM until 6:30PM
McKesson
Edmonton, AB
Full-time
McKesson Canada is seeking a detail-oriented Shipping Coordinator to support daily shipping, receiving, and transportation activities within our Distribution Centre. In this role, you will…
Added 1 hour ago
Administrative Coordinator / Coordonnateur administratif
Quantum Management Services Ltd.
Montreal, QC
$22 USD / hour
Full-time
We are seeking a detail-oriented Administrative Coordinator to join a dynamic team in Montreal. In this role, you will be responsible for assisting in the administration of the company's…
Added 1 hour ago
Logistics Coordinator - Import / Export & Duty Drawback
IntelliPro Group Inc.
Burlington, ON
$23 to $26 CAD / hour
Contract
We are seeking a detail-oriented and driven Logistics Coordinator to join our team at our Burlington, Ontario warehouse. This is a hands-on, on-site role at the heart of our cross-border…
Added 1 hour ago
Health, Safety, and Environment Coordinator
Barminco
Dease Lake 9, BC
Full-time
The Opportunity: Barminco Mining Services Canada Ltd. has an exciting opportunity for a Health Safety & Environmental Coordinator at the Red Chris Mine in northern British Columbia, working…
Added 1 hour ago
Project Coordinator
Xodus Travel Services Inc.
Windsor, ON
$55,000 to $70,000 CAD / year
Full-time
The Project Coordinator supports the day-to-day delivery of projects across Xodus. Working closely with Project Managers and team leads, you will help keep projects organized and on…
Added 2 hours ago
Coordinator, Document Controls - Canada Wide
WSP in Canada
ON · Ontario, Canada
Contract
…multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing…
Added 2 hours ago
Coordinator, Document Controls - Canada Wide
WSP in Canada
MB · Manitoba, Canada
Contract
…multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing…
Added 2 hours ago
Coordinator, Document Controls - Canada Wide
WSP in Canada
SK · Saskatchewan, Canada
Contract
…multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing…
Added 3 hours ago
Director of Engineering
Artika
Montreal, QC
Full-time
Added 3 hours ago
Program Coordinator, Growth Programs
Betstamp
Toronto, ON
Full-time
Run the community (≈ 45%) - take new members from applied to active, run the regular sessions that keep them engaged and moving through the program, and be the person they hear from
Added 3 hours ago
Project Coordinator
TPL Lighting
Toronto, ON
Full-time
The Project Coordinator is responsible for the effective coordination and administration of assigned distributor projects from order handoff through shipment. The role ensures project…
Added 3 hours ago
Administrative Assistant (Secretary 3)
The Government of Nova Scotia
Halifax, NS
…limited to: support for Administrative Assistants and the Office Coordinator with departmental administrative processes and procedures and records management; as well as provide coverage…
Added 5 hours ago
People Operations Generalist
Horizon Aircraft
Kawartha Lakes, ON · Lindsay, ON
Volunteer
…deliver something that has never been done before. We are a fast-moving organization that promotes a hands-on approach, supporting each other through the tough spots, generating a…
Added 10 hours ago
Fleet Coordinator
Alberta Health Services
Olds, AB
Temporary
…care when called upon. The working environment for a Fleet Coordinator is demanding and includes exposure to heat, cold, rain, snow, and wind, moving traffic, and industrial and…
Added 11 hours ago
Inventory Coordinator – Courtenay
GARDENWORKS Canada
Courtenay, BC
Full-time
The Inventory Coordinator is a store-level support role that keeps our receiving operation running smoothly and accurately. You'll work closely with department managers and leads - handling…
Added 11 hours ago
Senior Residential Retrofit Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Residential Retrofit Coordinator based in Canada.
Added 12 hours ago
RGI Housing Clerk and Administrative Coordinator
Youth Without Shelter
Toronto, ON · Etobicoke, ON
Full-time
Job Posting: RGI Housing and Administrative Coordinator
Added 15 hours ago
Marketing Coordinator
Love Ur Curls®
Mississauga, ON
Full-time
Reporting to the Brand Marketing Manager, the Marketing Coordinator will be a key support partner across the day-to-day execution of the Love Ur Curls brand. This role will work closely…
Added 16 hours ago
Christmas Toy Program Assistant
The Salvation Army in Canada
Calgary, AB
Part-time
Provides administrative support to the Community Program Coordinator and Assistant Program
Added 16 hours ago
Project Coordinator Fabrication - Industrial West
Bird Construction
AB · Edmonton, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…
Added 16 hours ago
Project Coordinator Fabrication - Industrial West
Bird Construction
Nisku, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…
Added 16 hours ago
Studio Coordinator/Administrative Assistant
Gensler
Toronto, ON
Full-time
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.…
Added 17 hours ago
Operations Coordinator - Yorkdale
Cartier
Toronto, ON
Full-time
The Operations Coordinator contributes to the overall commercial success of the boutique by upholding Maison compliance and achieving operational excellence. In a highly dynamic and…
Added 17 hours ago
Project Coordinator - Construction
Durwest
Victoria, BC
Full-time
Durwest Construction Management Inc. (Durwest) is hiring a Project Coordinator to support the successful execution of construction projects from mobilization through close-out. This role is…

First Onsite - CA

Administrative Assistant

AB, Canada
Calgary, AB, Canada

Job type: Full-time
Experience: 1-3 years of office administration or project coordination experience, preferably in construction or restoration
Posting language: English
Posted: Oct 1, 2026

Apply About employer

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Original job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

1-3 years of office administration or project coordination experience, preferably in construction or restoration
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong organizational skills with exceptional attention to detail
Effective communicator who can manage multiple priorities and tight timelines
Basic accounting and data entry skills, with an understanding of job costing and billing
Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant supports project and construction managers by tracking project progress, managing documentation, and ensuring team alignment. They are responsible for preparing invoices, following up on accounts receivable, and maintaining organized digital records to ensure project success.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office Suite and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Office administration
Project coordination
Microsoft Office Suite
XactAnalysis
Xactimate
Data entry
Job costing
Billing
Communication
Organization
Attention to detail
Time management
Problem solving
Client service

Benefits

Health insurance
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Project Coordinator
Restoration
Construction
Microsoft Office Suite
XactAnalysis
Xactimate
Invoicing
Accounts receivable
Data entry
Job costing
Billing
Project management
Documentation
Client service

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