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Added 52 mins ago
Senior Materials Coordinator
Aecon
Toronto, ON · Scarborough, ON
As part of this project, we are currently looking for a Senior Materials Coordinator to join our team.
Added 1 hour ago
EC
Program Coordinator (Contract)
ECO Canada
Calgary, AB
- Contract
Opportunity to travel to conduct site visits, participate in networking events, and other promotional or project-specific events, as assigned.
Added 1 hour ago
SI
Executive Coordinator
Stalwart Insurance Group
Vancouver, BC
- Full-time
We are looking for an Executive Coordinator to work directly with senior leadership in our Vancouver office. This role is ideal for a recent graduate who is eager to learn how a…
Added 1 hour ago
P
Manager of Marketing
Pretium
Burlington, ON
- Full-time
A valid driver’s license and insured vehicle to travel to the office and project sites within Ontario. Work related mileage is reimbursed.
Added 1 hour ago
Environment Coordinator, SAB
Amrize
AB · Calgary, AB
Join Amrize as a Environment Coordinator, SAB and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 1 hour ago
Student Success Coordinator (Term)
University of Toronto
Toronto, ON
Reporting to the Associate Director Student Success Programs, the Student Success Coordinator will support a team of Student Success Program Officers by coordinating hiring and onboarding…
Added 1 hour ago
FC
Environmental Coordinator
FCC Construcción
Toronto, ON
- Full-time
The Pape Tunnel and Underground Stations Project is a significant component of the Ontario Line, one of Canada's largest and most transformative transit infrastructure investments. This…
Added 1 hour ago
TM
Coordinator, SRFI Program and Research
Toronto Metropolitan University
Toronto, ON
- Temporary
Completion of a post-secondary degree in Marketing, Communications, Project Management, Business Administration, Office Administration, or a related discipline.
Added 1 hour ago
A
Project Engineer
Artika
Montreal, QC
- Full-time
Added 1 hour ago
P
Manager of Marketing
Pretium
Burlington, ON
- Full-time
A valid driver’s license and insured vehicle to travel to the office and project sites within Ontario. Work related mileage is reimbursed
Added 2 hours ago
Billing Coordinator
International SOS
Leduc, AB
International SOS is looking for an energetic and collaborative individual to join the finance team as a Billing Coordinator. The role requires working in a fast-paced and dynamic…
Added 2 hours ago
FH
Coordinator, Special Initiatives & Projects
Fraser Health
Surrey, BC
- Full-time
We are looking for a Coordinator, Special Initiatives & Projects. This is a temporary, full-time position available until April 2028.
Added 2 hours ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Victoria, BC
- $82,082 CAD / year
- Full-time
…or social services sector. Your skills in database systems, project management, and reporting are backed by a solid understanding of statistics and frameworks. You’re detail-oriented,…
Added 2 hours ago
A
Coordinator - Recruitment Administration
AMS
Montreal, QC
- Full-time
At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator- Recruitment administration who brings strong capability in program coordination and…
Added 2 hours ago
SR
Estimator/Project Coordinator
Skyline Recruitment Ltd
Surrey, BC
- $70,000 to $80,000 CAD / year
- Full-time
Estimator / Project Coordinator – Construction
Added 2 hours ago
M
Sales Enablement Coordinator
Manulife
Vancouver, BC · Toronto, ON · Waterloo, ON
- Full-time
The Sales Enablement Coordinator is an integral member of the Mass Market Sales team, providing administrative and sales support to leadership and internal and external sales colleagues.…
Added 2 hours ago
FO
Project Coordinator II
First Onsite - CA
Langford, BC · Victoria, BC
- Full-time
Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take…
Added 2 hours ago
Digital & Email Marketing Coordinator
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
…Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit…
Added 2 hours ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Prince George, BC
- $82,082 CAD / year
- Full-time
…or social services sector. Your skills in database systems, project management, and reporting are backed by a solid understanding of statistics and frameworks. You’re detail-oriented,…
Added 3 hours ago
TE
Brand & Advertising Coordinator
Titan Environmental Containment & Titan USA
Leduc, AB · AB · Surrey, BC · Ile des Chênes, MB · Burlington, ON · Ottawa, ON · Emerald Park, SK · Vars, ON · Calgary, AB
- Full-time
Titan Environmental is seeking a Brand & Advertising Coordinator to help bring our brand to life. Reporting to the Marketing Manager, this role is at the center of our marketing efforts,…
Added 3 hours ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- Up to $42,000 CAD / year
- Full-time
Reporting directly to the Quality Assurance Director, the Sample Management Coordinator is responsible for managing and coordinating both stability and non-stability samples received at…
Added 3 hours ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Kamloops, BC
- $82,082 CAD / year
- Full-time
…or social services sector. Your skills in database systems, project management, and reporting are backed by a solid understanding of statistics and frameworks. You’re detail-oriented,…
Added 3 hours ago
DI
Coordinator, Corporate Communication (18 month Contract)
Definity Insurance Company
Toronto, ON
- Full-time
Excellent project management, channel planning, and problem-solving skills
Added 3 hours ago
BS
Purchasing Agent
BVGlazing Systems
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinate between production, service coordinator and site managers.
Added 3 hours ago
P
Material Project Coordinator
Propak
Airdrie, AB
- Full-time
We are seeking a practical and highly organized individual to work as a Material Project Coordinator supporting the fabrication, dismantling, inspection, packaging and shipment of modular…

First Onsite - CA

Project Coordinator II

Langford, BC, Canada
Victoria, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-5 years of project coordination or administrative experience in restoration or construction required
Posting language: English
Posted: Nov 3, 2026

Original job description

Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take ownership of key administrative and coordination tasks that keep restoration projects moving forward with precision. You'll support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring every file meets company standards. This is the perfect opportunity for someone who loves working in a fast-paced environment, enjoys problem-solving, and takes pride in keeping everything running like clockwork.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be the connection point that keeps teams, timelines, and details aligned. You'll review project files, verify that milestones and KPIs are being met, and communicate regularly with Project Managers, Construction Managers, subcontractors, and clients. You'll prepare invoices, follow up on receivables, and maintain accurate records to ensure seamless project flow and timely billing. You'll troubleshoot issues before they cause delays, provide clear updates to stakeholders, and help guide Project Coordinator I team members when needed. Your initiative, organization, and strong communication skills will help drive operational excellence and ensure every project meets expectations from start to finish.

Qualifications

3-5 years of project coordination or administrative experience in restoration or construction required
High school diploma or equivalent required; post-secondary education in business or construction administration an asset
Proficiency with Microsoft Office Suite and digital project management tools
Experience with XactAnalysis required; Xactimate knowledge an asset
Strong communication and organizational skills with exceptional attention to detail
Proven ability to prioritize tasks, manage competing deadlines, and problem-solve effectively
Solid understanding of job costing, profitability, and client billing processes
Ability to build strong relationships with team members, subtrades, and clients

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Project Coordinator II manages administrative tasks, tracks project timelines, and ensures documentation meets company standards. They also facilitate communication between project managers, subcontractors, and clients while overseeing billing and project milestones.

Requirements

Candidates must have 3-5 years of project coordination or administrative experience in restoration or construction. Proficiency in Microsoft Office and XactAnalysis is required, along with a high school diploma or equivalent.

Skills

Project coordination
Administrative support
Documentation management
Timeline tracking
XactAnalysis
Xactimate
Microsoft Office Suite
Job costing
Profitability analysis
Client billing
Problem-solving
Communication
Organizational skills
Data entry
Stakeholder management

Benefits

Competitive pay
Health benefits
Dental benefits
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Restoration
Construction
Administrative
XactAnalysis
Xactimate
Microsoft Office
Job Costing
Billing
KPIs
Project Management
Documentation
Subcontractors
Client Relations
Operational Excellence
Receivables
Invoicing
Milestones

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