Jobs in Canada

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WC
(CAN) Associé, équipe des activités de protection des biens
Walmart Canada
Longueuil, QC
- Full-time
Position Summary...An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate…
Added 1 hour ago
SM
AEOI Senior Associate
Standish Management UK
Halifax, NS
- Full-time
…regulatory team at a fund administration firm! The AEOI Senior Associate prepares and reviews FATCA and CRS reporting for client funds in the Cayman Islands, the BVI, the United Kingdom and…
Added 1 hour ago
W
(CAN) Associé, équipe des activités de protection des biens
Walmart
Longueuil, QC
- Part-time
An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate coordinates and…
Added 1 hour ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Reporting to the Associate Dean (AD), Equity, Diversity, Inclusion & Student Empowerment (EDI&SE), the Administrative Manager (AM) is responsible for the oversight and management of all…
Added 2 hours ago
H
Associate Estimator
Houle
Burnaby, BC
- Full-time
This position can be based in our Victoria, Burnaby, or Nanaimo office
Added 2 hours ago
FR
Administrative Supervisor
FirstService Residential Canada
Vancouver, BC
- Full-time
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…
Added 2 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Updates departmental funding timelines with the Associate Chair of Education in line with McGill Postgraduate Medical Education (PGME) guidelines, updates, circulates for review and posts…
Added 2 hours ago
P
Gérant(e) de l’avant du magasin, salarié(e) – PHX temps plein jour
Pharmaprix
Quebec, QC
- Full-time
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.…
Added 2 hours ago
EM
Senior Analyst, Financial Assistance
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Experience: Applicant must have a minimum of two (2) years of experience in the administration of student financial aid
Added 3 hours ago
RC
Workday Finance Reporting Sr Associate (Location Flexible)
RSM Canada
Calgary, AB
- Full-time
We are looking to add a Workday Reporting Sr Associate to our National Finance team! We are open to hiring this role in Canada or US location.
Added 3 hours ago
GL
Director, Operational Experience & Process Design
goeasy Ltd.
Mississauga, ON
- Full-time
Design, build, and scale end-to-end customer and associate journeys and future-state operating models that are simple, practical, measurable, well-controlled, and support organizational…
Added 3 hours ago
EJ
Leader - Learning and Performance Strategy
Edward Jones
Mississauga, ON
- $115,900 to $197,300 CAD / year
- Full-time
…change management, and growth mindset initiatives to increase associate engagement and enable rapid capability…
Added 3 hours ago
T
Associé/e, Services bancaires personnels (Temps plein)- Blainville, Seigneurie
TD
Blainville, QC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 3 hours ago
A
Registered Equity Sales Associate (Retail & Institutional)
ATB
Toronto, ON
- Full-time
We are seeking a highly organized and dynamic Registered Sales Associate to join our Institutional Equity Sales and Trading desk. This unique position bridges retail client service with…
Added 4 hours ago
Pricing & Monetization Associate
MongoDB
Toronto, ON
This role is a hybrid / in-office role, with approximately three days per week in our New York City Office
Added 5 hours ago
SD
Gérant(e) de l’avant du magasin, salarié(e) – PHX temps plein jour
Shoppers Drug Mart
Quebec, QC
- Full-time
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.…
Added 5 hours ago
T
Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
Vancouver, BC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
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Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
Richmond, BC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
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Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
White Rock, BC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
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Personal Banking Associate Trainee - Korean Language Skills an Asset
TD
Surrey, BC
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…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
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Personal Banking Associate (Full time)- Blainville, Seigneurie
TD
Blainville, QC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 5 hours ago
C
Client Engagement Associate, 15h/week - Saint-Jérôme
CIBC
Saint-Jérôme, QC
- Part-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 hours ago
C
Client Engagement Associate, 15h/week - St-Eustache
CIBC
Saint-Eustache, QC · St-Eustache
- Part-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 6 hours ago
IG
Operations Associate - Cash Management
Insight Global
Toronto, ON
- $20 to $25 CAD / hour
- Contract
- Payment investigation/reconciliation experience, particularly cross-border or bank-to-bank payments
Added 6 hours ago
C(
Senior Analyst/Associate, Institutional Sales
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As a Senior Analyst/Associate, Institutional Sales at Clarity, you will drive the growth of our institutional client base, owning the full relationship from initial introduction through…

FirstService Residential Canada

Administrative Supervisor

Vancouver, BC, Canada

$70,000.00 - $80,000.00 per annum · Full-time

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Job details

Pay: $70,000.00 - $80,000.00 per annum
Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Description

About FirstService Residential: 

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. 

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development. 

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential. 

  

Job Overview: 

The Administrative Supervisor provides direction, supervision and training to a team of Property Administrators as well as operational support so that the Property Management division continues to maintain high client satisfaction, expand employee development, and grows the portfolio, while enhancing the bigger Company’s culture and services. This role will support FirstService Multifamily operations across British Columbia, Alberta, Ontario and future Canadian markets as the business continues to grow, helping to ensure consistent service delivery, operational excellence and scalable administrative practices.

Responsibilities: 

Leadership & Team Management

Provide leadership, coaching and day-to-day supervision to the Property Administration team.
Lead the onboarding, training, development and performance management of administrative associates. 
Assign, prioritize and monitor workloads to ensure service standards and deadlines are consistently met.
Conduct regular team meetings and foster a collaborative, high-performing, client-focused team culture.

Operational Support

Provide operational and administrative support to the Property Management team to ensure efficient service delivery.
Act as the primary escalation point for complex administrative matters and coordinate solutions with internal stakeholders.
Support departmental initiatives, new property onboarding and operational improvement projects.
Perform administrative duties during periods of high workload or business need.
Support the development and implementation of standardized administrative processes and operational practices that can be adopted across multiple markets as the business continues to grow. 
Undertake occasional travel between regional markets to support business operations, alignment, and on-site operational needs as required.

Process Improvement & Administration

Work closely with the leadership team to develop, implement and maintain Standard Operating Procedures (SOPs), administrative guidelines and best practices.
Design and maintain standardized templates, forms and correspondence to improve consistency and efficiency.
Monitor and improve administrative workflows, processes and service levels.
Ensure the integrity and organization of electronic and physical records and departmental filing systems.

Communication & Client Service

Oversee internal and external communications, including tenant correspondence, building notices and owner communications.
Ensure shared inboxes and administrative requests are managed effectively and responded to in a timely manner.
Promote a high standard of professionalism, accuracy and customer service across all administrative functions.

Business & Operational Support

Prepare reports, operational metrics and other documentation to support business planning and decision-making.
Assist with proposal preparation, business development activities and implementation of operational initiatives.
Support the implementation of new systems, technology enhancements and process improvements.

Additional Duties & Responsibilities

Practice and adhere to FirstService Multifamily Global Service Standards.
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Build strong working relationships across Operations, Accounting and other departments to support efficient service delivery.
Ensure all policies, procedures and Standard Operating Procedures are consistently followed by the administration team.
Ensure all safety precautions are followed while performing the work.
Participate in meetings and workgroups to support operational planning, continuous improvement and organizational initiatives.
Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications: 

Demonstrate strong leadership, coaching and team development skills.
Possess excellent organizational, time management and prioritization skills.
Demonstrate exceptional written, verbal and interpersonal communication skills.
Have strong problem-solving and decision-making abilities with sound judgment.
Possess experience developing and improving administrative processes, workflows and Standard Operating Procedures (SOPs).
Demonstrate proficiency with Microsoft 365 
Thrive in a fast-paced environment while maintaining a high level of accuracy and customer service.

Education & Experience

Bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience.
Minimum five (5) years of experience in an administrative or operational management role, including experience leading and developing a team.

What We Offer: 

As a full-time associate, you will be eligible for employer paid health & dental, time off benefits, access to our Employee Assistance Plan, RRSP matching, and Tuition Reimbursement Program. 

Compensation: 

$70,000.00 - $80,000.00 per annum

FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Lead, coach, train, and supervise the Property Administration team, including managing workloads, performance, and service standards. Support property management operations by improving processes, overseeing communications and records, preparing reports, and helping implement initiatives and standardized practices across Canadian markets.

Requirements

Requires a bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience. Candidates must have at least five years of administrative or operational management experience, including leading and developing a team, along with strong leadership, communication, organizational, problem-solving, and Microsoft 365 skills.

Skills

Leadership
Coaching
Team Development
Organizational Skills
Time Management
Prioritization
Written Communication
Verbal Communication
Interpersonal Communication
Problem-Solving
Decision-Making
Workflow Management
Standard Operating Procedures
Microsoft 365
Customer Service

Benefits

Employer-Paid Health Insurance
Employer-Paid Dental Insurance
Paid Time Off
Employee Assistance Plan
RRSP Matching
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Property Administration
Multifamily Operations
Team Leadership
Coaching
Onboarding
Training
Performance Management
Operational Support
Process Improvement
Standard Operating Procedures
Administrative Workflows
Records Management
Tenant Correspondence
Owner Communications
Customer Service
Microsoft 365
Operational Metrics
Business Development
New Property Onboarding
Technology Enhancements
Cross-Functional Collaboration
Real Estate
Safety Procedures
Continuous Improvement

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Work requirements

Jobs in Canada