Jobs in Canada

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Added 6 hours ago
JC
Private Equity - Fund Administration - Associate
JPMorgan Chase & Co.
Toronto, ON
- Full-time
J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world…
Added 19 hours ago
FR
Administrative Supervisor
FirstService Residential Canada
Vancouver, BC
- Full-time
The Administrative Supervisor provides direction, supervision and training to a team of Property Administrators as well as operational support so that the Property Management division…
Added 1 day ago
T
Commercial Credit Analyst
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Calgary, AB
- Full-time
Utilize sales platform to build a robust understanding of our customers/ target needs, industries and markets
Added 1 day ago
SG
IT and CyberSecurity Auditor – Ethical Hacking
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Montreal, QC
- Full-time
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- Full-time
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Added 5 days ago
FR
Regional Supervisor
FirstService Residential Canada
Vancouver, BC
- Full-time
The Regional Supervisor provides direction, supervision and training to a team of Property Administrators as well as operational support so that the Property Management division continues…
Added 6 days ago
TS
Associate – Front Office Quant Engineer
TD Securities
Toronto, ON
- Full-time
…trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our…
Added 6 days ago
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Associate – Front Office Quant Engineer
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Toronto, ON
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Added 9 days ago
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Account Manager II, Business Banking
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Concord, ON
- Full-time
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Added 13 days ago
Senior Manager, Managed Asset Program (12 month contract)
Scotiabank
Toronto, ON
Contributes to the overall success of the Managed Portfolio Program Global Portfolio Solutions / Scotia Wealth Management in Canada ensuring specific individual goals, plans, initiatives…
Added 14 days ago
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Account Manager II
TD
Barrie, ON
- Full-time
Actively use sales platforms to build an understanding of our customers/target needs, industries and markets
Added 15 days ago
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Associate, Supervision and Governance, Business Management, Corporate & Investment Banking
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Toronto, ON
- Full-time
In this first line of defense (1A) role, the Associate will work with leaders of the Business Supervision and Governance team to maintain a strong risk and control environment, supported by…
Added 16 days ago
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Account Manager II, Agricultural Services
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Mount Forest, ON · Stratford, ON
- Full-time
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Added 16 days ago
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Market Risk Analyst, FX
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Toronto, ON
- Full-time
As a Market Risk Associate within the Global Foreign Exchange team, you'll be part of a group that is responsible for providing market risk oversight and reporting across risk…
Added 16 days ago
Sr. Associate, Workplace Experience
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Toronto, ON
As part of WWT, we connect customers to the global scale, advanced innovation, world-class partnerships, and deep expertise of a leader in AI and digital transformation. This includes…
Added 16 days ago
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Associate, Investment Banking, Financial Institutions Group (FIG) - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
- Full-time
Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and institutional investor clients. GBM is a full-service…
Added 16 days ago
UO
Associate Professor/Professor - Caribbean Geographies / Caribbean Ecologies
University of Toronto
Toronto, ON
- $200,000 CAD / year
…Caribbean Studies (49%). The appointment will be at the rank of Associate Professor or Professor, with an anticipated start date of July 1, 2027. The successful candidate will be eligible…
Added 16 days ago
Associate, Investment Banking, Financial Institutions Group (FIG) - Toronto, ON
Scotiabank
Toronto, ON
Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and institutional investor clients. GBM is a full-service…
Added 20 days ago
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Account Manager II, Business Banking
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Windsor, ON
- Full-time
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Added 20 days ago
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Technical and Market Development Director, Electrical, Central Canada
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Toronto, ON
- Full-time
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Added 21 days ago
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Production Team Leader, Chemical Packaging
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Mississauga, ON
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Added 22 days ago
BP
Corporate Credit Analyst – Summer 2027 Intern
BNP Paribas
Montreal, QC
- Internship
…covering approximately 800 Large Corporate Clients across the Global Banking North American platform. The CCM team – consisting of credit analysts sitting across seven industry sector teams…
Added 27 days ago
MI
Supervisor, Fund Accounting, Private Markets
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Vancouver, BC
- $82,500 to $121,000 CAD / year
- Full-time
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks…
Added 27 days ago
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Associate, Global Market Supervision (Macro & Spread)
RBC
Toronto, ON
- Full-time
Basic Qualifications - Must Have
Added 27 days ago
RB
Associate, Global Market Supervision (Macro & Spread)
Royal Bank of Canada
Toronto, ON
- Full-time
Basic Qualifications - Must Have

FirstService Residential Canada

Administrative Supervisor

Vancouver, BC, Canada

$70,000.00 - $80,000.00 per annum · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $70,000.00 - $80,000.00 per annum
Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Description

About FirstService Residential: 

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. 

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development. 

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential. 

  

Job Overview: 

The Administrative Supervisor provides direction, supervision and training to a team of Property Administrators as well as operational support so that the Property Management division continues to maintain high client satisfaction, expand employee development, and grows the portfolio, while enhancing the bigger Company’s culture and services. This role will support FirstService Multifamily operations across British Columbia, Alberta, Ontario and future Canadian markets as the business continues to grow, helping to ensure consistent service delivery, operational excellence and scalable administrative practices.

Responsibilities: 

Leadership & Team Management

Provide leadership, coaching and day-to-day supervision to the Property Administration team.
Lead the onboarding, training, development and performance management of administrative associates. 
Assign, prioritize and monitor workloads to ensure service standards and deadlines are consistently met.
Conduct regular team meetings and foster a collaborative, high-performing, client-focused team culture.

Operational Support

Provide operational and administrative support to the Property Management team to ensure efficient service delivery.
Act as the primary escalation point for complex administrative matters and coordinate solutions with internal stakeholders.
Support departmental initiatives, new property onboarding and operational improvement projects.
Perform administrative duties during periods of high workload or business need.
Support the development and implementation of standardized administrative processes and operational practices that can be adopted across multiple markets as the business continues to grow. 
Undertake occasional travel between regional markets to support business operations, alignment, and on-site operational needs as required.

Process Improvement & Administration

Work closely with the leadership team to develop, implement and maintain Standard Operating Procedures (SOPs), administrative guidelines and best practices.
Design and maintain standardized templates, forms and correspondence to improve consistency and efficiency.
Monitor and improve administrative workflows, processes and service levels.
Ensure the integrity and organization of electronic and physical records and departmental filing systems.

Communication & Client Service

Oversee internal and external communications, including tenant correspondence, building notices and owner communications.
Ensure shared inboxes and administrative requests are managed effectively and responded to in a timely manner.
Promote a high standard of professionalism, accuracy and customer service across all administrative functions.

Business & Operational Support

Prepare reports, operational metrics and other documentation to support business planning and decision-making.
Assist with proposal preparation, business development activities and implementation of operational initiatives.
Support the implementation of new systems, technology enhancements and process improvements.

Additional Duties & Responsibilities

Practice and adhere to FirstService Multifamily Global Service Standards.
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Build strong working relationships across Operations, Accounting and other departments to support efficient service delivery.
Ensure all policies, procedures and Standard Operating Procedures are consistently followed by the administration team.
Ensure all safety precautions are followed while performing the work.
Participate in meetings and workgroups to support operational planning, continuous improvement and organizational initiatives.
Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications: 

Demonstrate strong leadership, coaching and team development skills.
Possess excellent organizational, time management and prioritization skills.
Demonstrate exceptional written, verbal and interpersonal communication skills.
Have strong problem-solving and decision-making abilities with sound judgment.
Possess experience developing and improving administrative processes, workflows and Standard Operating Procedures (SOPs).
Demonstrate proficiency with Microsoft 365 
Thrive in a fast-paced environment while maintaining a high level of accuracy and customer service.

Education & Experience

Bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience.
Minimum five (5) years of experience in an administrative or operational management role, including experience leading and developing a team.

What We Offer: 

As a full-time associate, you will be eligible for employer paid health & dental, time off benefits, access to our Employee Assistance Plan, RRSP matching, and Tuition Reimbursement Program. 

Compensation: 

$70,000.00 - $80,000.00 per annum

FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Lead, coach, train, and supervise the Property Administration team, including managing workloads, performance, and service standards. Support property management operations by improving processes, overseeing communications and records, preparing reports, and helping implement initiatives and standardized practices across Canadian markets.

Requirements

Requires a bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience. Candidates must have at least five years of administrative or operational management experience, including leading and developing a team, along with strong leadership, communication, organizational, problem-solving, and Microsoft 365 skills.

Skills

Leadership
Coaching
Team Development
Organizational Skills
Time Management
Prioritization
Written Communication
Verbal Communication
Interpersonal Communication
Problem-Solving
Decision-Making
Workflow Management
Standard Operating Procedures
Microsoft 365
Customer Service

Benefits

Employer-Paid Health Insurance
Employer-Paid Dental Insurance
Paid Time Off
Employee Assistance Plan
RRSP Matching
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Property Administration
Multifamily Operations
Team Leadership
Coaching
Onboarding
Training
Performance Management
Operational Support
Process Improvement
Standard Operating Procedures
Administrative Workflows
Records Management
Tenant Correspondence
Owner Communications
Customer Service
Microsoft 365
Operational Metrics
Business Development
New Property Onboarding
Technology Enhancements
Cross-Functional Collaboration
Real Estate
Safety Procedures
Continuous Improvement

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Work requirements

Jobs in Canada