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Added 5 mins ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…facilitating continuity of nursing care. Advises the PM (or on-call Administrator) of any urgent patient care issues or…
Added 5 mins ago
MD
Lead IT Auditor - State Prog Admin Coordinator
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 35 mins ago
REGIONAL PARTNER AND LEARNING MANAGER-WESTERN CANADA
United Services Group
Maple Ridge, BC · Langley (District), BC · Abbotsford, BC · Burnaby, BC · Surrey, BC · Vancouver, BC · Richmond, BC · Langley, BC
We have a competitive compensation & benefits plan including health, dental and vision, and a pension plan after 1 year.
Added 1 hour ago
AC
Administrator
Aston Carter
Vancouver, BC
- $19 to $23 CAD / hour
- Contract
Job Description: This Administrator role provides essential on-site administrative support. The position serves as the primary point of contact for site administrative matters, supports…
Added 1 hour ago
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Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
We are currently seeking a Property Administrator who will also perform leasing responsibilities to work at one of our properties in Toronto. This position would require you to work on-site…
Added 1 hour ago
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Assistant Clinic Director – Management Track
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Cambridge, ON
- Full-time
CARESPACE also offers group benefits, including dental, vision, drug coverage, life insurance, travel coverage, EAP, wellness program discounts for you and your family, and free gym access…
Added 2 hours ago
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Support Services Administrator
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- $45,000 to $45,700 CAD / year
- Full-time
…Exceptional Customer Experience. You Will Receive Some Great Benefits (if Eligible) During Your Tenure With…
Added 2 hours ago
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IT Operations Lead
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- Full-time
- Cloud certifications (Azure Administrator, AWS SysOps, or equivalent)
Added 3 hours ago
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Permanent part-time (3 hrs and 45 min per day) HR and Payroll Administrator
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Canada
- Part-time
…communities, we invite you to apply for the HR and Payroll Administrator position at Education Centre in Regina. This is a permanent 50% position that will commence as soon as…
Added 4 hours ago
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DCN HR Administrator
SLB
Calgary, AB
- Full-time
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Added 5 hours ago
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Marketing Administrator
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- Full-time
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Administrative Services Program Director - State Prog Admin Manager
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Added 5 hours ago
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- Full-time
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Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
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APEX Accelerator Area Manager - State Program Administrator Intermediate
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Added 5 hours ago
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Added 6 hours ago
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Health & Wellness: Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for…
Added 6 hours ago
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Payroll Administrator (Comvida Experience Required)
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- $36 to $40 CAD / hour
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Added 7 hours ago
UC
Senior Contracts Administrator
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We are looking for a Senior Contracts Administrator who is an organized, detail-oriented, and proactive individual with strong analytical and communication skills. The ideal candidate…
Added 7 hours ago
MI
Life Insurance Administrator
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Our extensive services cover personal and commercial insurance, group benefits, as well as life, estate, and investment solutions. With offices in Toronto, Hamilton, Ottawa, Windsor, New…
Added 7 hours ago
CH
Medical Office Administrator
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Calgary, AB
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Full-Time Medical Office Administrator (leave coverage) - National Spine & Wellness, Calgary
Added 7 hours ago
RH
IT Systems Administrator
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Vancouver, BC
- $90,000 to $100,000 CAD / year
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FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $43,000 to 45,000 + benefits · Full-time

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Job details

Pay: Compensation for this role is $43,000 to 45,000 + benefits
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Description

Condominium Site Administrator

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $43,000 to 45,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Prepare and process notices, letters, and correspondence; manage mail, security reports, bookings, insurance records, and board approval meetings. Respond promptly to resident inquiries and emergencies, provide status certificate request forms, and follow up on administrative matters.

Requirements

A high school diploma is required, along with strong time management, organizational, and problem-solving skills. Candidates should have excellent interpersonal, phone, customer service, and computer skills, strong attention to detail, and proficient English speaking and writing abilities.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Emergency Response

Benefits

Health Spending Account
Workperks
Medical Insurance
Dental Insurance
Career Training
Professional Development Support

Visa sponsorship

Not detected in the job text

Keywords

Condominium Administration
Property Management
Notices
Letters
Resident Correspondence
Board Correspondence
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Meetings
Administrative Support
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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