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Added 11 mins ago
CG
Security Guard - Spare - Newmarket
Commissionaires Great Lakes
Newmarket, ON
- Part-time
Maintain positive attitude and professional working relationships with employees, visitors and clients
Added 11 mins ago
AM
Receptionist/Administrative Assistant
Aplin Martin
Vancouver, BC
- Full-time
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality…
Added 11 mins ago
M
Tax Operations Representative
Manulife
Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Provide exceptional customer service to policyholders, agents, and other collaborators in both French and English languages through outbound calls and emails.
Added 25 mins ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
Exemplify Customer Service and Create Memorable Customer Experiences
Added 25 mins ago
B
Systems Analyst II
BGIS
Markham, ON
- Full-time
Added 25 mins ago
Senior Member Experience Advisor (MAC)
First West
Langley (District), BC · Langley, BC
The Senior Member Experience Advisor (MAC) delivers exceptional service and advice to a diverse range of members across all divisions. This role focuses on providing proactive, holistic…
Added 25 mins ago
RJ
Financial Advisor Assistant
Raymond James
Calgary, AB
- Full-time
This role will support a team of 3 investment advisors. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high-quality investment products…
Added 25 mins ago
LT
Aquatics Lifeguard
Life Time Inc.
Woodbridge, ON
- Part-time
As an Aquatics Lifeguard, you must be safety minded and customer service oriented. You will work in a fast-paced environment and will help to oversee state-of-the-art recreational and lap…
Added 26 mins ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
- Full-time
Supporting end users to maintain high levels of customer service, from assisting contractors with wiring on site to remote troubleshooting for staff in the kitchen.
Added 41 mins ago
EM
Driver - Temporary Part Time - Victoria
Enterprise Mobility
Victoria, BC
- $18.25 CAD / hour
- Part-time
- Other
…appropriate destination(s) while giving helpful, courteous and professional customer…
Added 41 mins ago
Flight Centre - Business Analyst - Toronto, ON
Flight Centre
ON
…tools and platforms that support our global Onboarding and Customer Success teams. This is an exciting opportunity for an analytical and detail-oriented Business Analyst who enjoys solving…
Added 41 mins ago
Flight Centre - Business Analyst - Vancouver, BC
Flight Centre
BC
…tools and platforms that support our global Onboarding and Customer Success teams. This is an exciting opportunity for an analytical and detail-oriented Business Analyst who enjoys solving…
Added 41 mins ago
CC
Retail Shift Leader
Canna Cabana
Calgary, AB · Vista Heights, Calgary, AB
- Part-time
Assist in the delivery of key personnel management when on shift and resolve any customer service issues as and when needed
Added 56 mins ago
Retail Sales Associate
Fire & Flower Inc.
Gravenhurst, ON
…promotional activities and must always maintain a high level of customer…
Added 56 mins ago
Heavy Duty Cleaners - Oakridge Park, Vancouver, BC
Alpine Recruitment and Talent Attraction
Vancouver, BC
We're looking for someone special to join the Alpine family, a service-oriented individual who genuinely cares about helping create a clean, welcoming, and safe environment for every…
Added 56 mins ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Ottawa, ON
- Full-time
Supporting end users to maintain high levels of customer service, from assisting contractors with wiring on site to remote troubleshooting for staff in the kitchen.
Added 56 mins ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
PE · Prince, PE
- Full-time
“I enjoy the challenges that arise as a service technician and being able to see the satisfaction in the customer's eyes when I tell them the issue has been resolved.” – Field Service…
Added 56 mins ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Ability to multitask while demonstrating a commitment to customer service.
Added 1 hour ago
P
Sous Chef
Playground
Montreal, QC
- Full-time
…cleanliness and organization. With a strong focus on food quality and customer satisfaction, you will help uphold our culinary standards and contribute to a positive dining…
Added 1 hour ago
P
Player Development VIP Gaming Host / Hôte ou Hôtesse de jeu VIP
Playground
Kahnawake 14 Réserve Indienne, QC
- $50,000 to $75,000 CAD / year
- Full-time
Devotes time on the floor greeting guests and ensures a friendly and positive experience through prompt, courteous and efficient service.
Added 1 hour ago
P
Cage Manager (Cashier Services) / Gestionnaire de Cage (services de caissier)
Playground
Kahnawake 14 Réserve Indienne, QC
- $65,000 to $75,000 CAD / year
- Full-time
Lead, mentor, and support the cashier services team, fostering excellence in customer service and operational efficiency.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Sooke, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
SD
Nurse, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Part-time
Welcome patients in a professional and caring manner. Work with the pharmacy team to develop the service offering.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Newmarket, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Agassiz, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $43,000 to 45,000 + benefits · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation for this role is $43,000 to 45,000 + benefits
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Description

Condominium Site Administrator

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $43,000 to 45,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

Apply About employer

More about this job

Responsibilities

Prepare and process notices, letters, and correspondence; manage mail, security reports, bookings, insurance records, and board approval meetings. Respond promptly to resident inquiries and emergencies, provide status certificate request forms, and follow up on administrative matters.

Requirements

A high school diploma is required, along with strong time management, organizational, and problem-solving skills. Candidates should have excellent interpersonal, phone, customer service, and computer skills, strong attention to detail, and proficient English speaking and writing abilities.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Emergency Response

Benefits

Health Spending Account
Workperks
Medical Insurance
Dental Insurance
Career Training
Professional Development Support

Visa sponsorship

Not detected in the job text

Keywords

Condominium Administration
Property Management
Notices
Letters
Resident Correspondence
Board Correspondence
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Meetings
Administrative Support
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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