Jobs in Canada

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Added 13 mins ago
PC
Payroll Associate (Contract)
Pwc Canada
Toronto, ON
- Full-time
…the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 28 mins ago
ML
Bird Hanger - Production – London, ON (2026-LDN-62 )
Maple Leaf Foods Inc
London, ON
- Full-time
Shift Details: Monday-Friday, 5 Days per week. | 1:15pm – 9:45pm (shifts may be subject to change)
Added 28 mins ago
ML
General Labour - Online - Afternoon -Production – London, ON (2026-LDN-70)
Maple Leaf Foods Inc
London, ON
- Full-time
Shift Details: Monday-Friday, 5 Days per week. | 4:20pm – 12:50am (shifts may be subject to change)
Added 28 mins ago
PH
Medical Imaging Nurse/Registered Nurse (RN), MI ACU - BC Children’s Hospital
Provincial Health Services Authority
Vancouver, BC
- Temporary
Added 28 mins ago
LP
Recruiter
Lethbridge Polytechnic
Lethbridge, AB
- Full-time
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Added 28 mins ago
RI
Installer
Rentokil Initial
Concord, ON
- $45,000 to $52,000 CAD / year
- Full-time
This job advertisement is for an existing position.
Added 28 mins ago
LP
Residence Cleaner
Lethbridge Polytechnic
Lethbridge, AB
- Internship
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Added 28 mins ago
ML
Industrial Mechanic Millwright (433A)
Maple Leaf Foods Inc
Burlington, ON
- Full-time
…experience in a machine shop, fabrication shop, repair shop or job-shop environment. The Millwright is responsible for the installation, troubleshooting, repair, rebuilding, fabrication,…
Added 43 mins ago
M
Manager of Housekeeping and Laundry
Maquise
Toronto, ON · SCARBOROUGH, ON
- Full-time
…comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process.…
Added 59 mins ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Full-time
Added 59 mins ago
LI
Systems Testing/QA Specialist
Lotus IT Solutions
Toronto, ON
- Contract
Final role details, responsibilities, and terms will be confirmed with shortlisted candidates. Compensation may vary based on experience. Errors and omissions excepted.
Added 59 mins ago
LI
Software Developer
Lotus IT Solutions
Toronto, ON
- Contract
Final role details, responsibilities, and terms will be confirmed with shortlisted candidates. Compensation may vary based on experience. Errors and omissions excepted.
Added 59 mins ago
LI
Software Developer - API
Lotus IT Solutions
Toronto, ON
- Contract
Final role details, responsibilities, and terms will be confirmed with shortlisted candidates. Compensation may vary based on experience. Errors and omissions excepted.
Added 59 mins ago
LI
Middleware Specialist
Lotus IT Solutions
Toronto, ON
- Contract
Final role details, responsibilities, and terms will be confirmed with shortlisted candidates. Compensation may vary based on experience. Errors and omissions excepted.
Added 59 mins ago
LI
Software Developer - Back End
Lotus IT Solutions
Toronto, ON
- Contract
Final role details, responsibilities, and terms will be confirmed with shortlisted candidates. Compensation may vary based on experience. Errors and omissions excepted.
Added 1 hour ago
LP
Simulation Specialist - Casual Call In
Lethbridge Polytechnic
Lethbridge, AB
- Internship
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Added 1 hour ago
LP
CPSAR Student Research Assistants
Lethbridge Polytechnic
Lethbridge, AB
- Internship
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Added 1 hour ago
TF
Junior Flooring Installer
Tantalus Floors
Saanich, BC
- $25 to $32 CAD / hour
- Full-time
…practical skills, and grow with a team that cares about doing the job…
Added 1 hour ago
TF
Lead Hardwood Flooring Installer
Tantalus Floors
Saanich, BC
- $35 to $45 CAD / hour
- Full-time
…constant direction. You'll be responsible for managing the details of each job, maintaining quality standards, solving problems as they arise, and helping ensure projects are completed…
Added 1 hour ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Toronto, ON
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 1 hour ago
LC
Caissier/caissière temps partiel jour Embauche feu vert
Loblaw Companies Limited
Chibougamau, QC
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you…
Added 1 hour ago
LC
SAP Operations Clerk Part Time Day Greenlight Requisition
Loblaw Companies Limited
Spruce Grove, AB
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you…
Added 1 hour ago
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Senior Data Center Technician
Microsoft
Quebec, QC
- $73,200 to $119,600 CAD / year
- Full-time
Added 1 hour ago
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Principal Sales Performance Coach
UKG
Remote, Canada
- Full-time
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Added 1 hour ago
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Job Hiring – Vessel Pre-Planner
Marinus Services
Halifax, NS
- Full-time

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $43,000 to 45,000 + benefits · Full-time

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Job details

Pay: Compensation for this role is $43,000 to 45,000 + benefits
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Description

Condominium Site Administrator

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $43,000 to 45,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Prepare and process notices, letters, and correspondence; manage mail, security reports, bookings, insurance records, and board approval meetings. Respond promptly to resident inquiries and emergencies, provide status certificate request forms, and follow up on administrative matters.

Requirements

A high school diploma is required, along with strong time management, organizational, and problem-solving skills. Candidates should have excellent interpersonal, phone, customer service, and computer skills, strong attention to detail, and proficient English speaking and writing abilities.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Emergency Response

Benefits

Health Spending Account
Workperks
Medical Insurance
Dental Insurance
Career Training
Professional Development Support

Visa sponsorship

Not detected in the job text

Keywords

Condominium Administration
Property Management
Notices
Letters
Resident Correspondence
Board Correspondence
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Meetings
Administrative Support
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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