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Added 2 mins ago
SC
Retail Operations Supervisor
Staples Canada
Tsawwassen, BC
- Full-time
Administrative Duties: Perform front office tasks, including weekly cash office administration and reporting. Ensure the accurate and consistent execution of cash office management.
Added 2 mins ago
SI
Retail Operations Supervisor
Staples Inc.
Toronto, ON · Scarborough, ON
- Full-time
Administrative Duties: Perform front office tasks, including weekly cash office administration and reporting. Ensure the accurate and consistent execution of cash office management.
Added 18 mins ago
Senior Project Manager
University of Guelph
Guelph, ON
Under the supervision of the Associate Director, Capital Development, this position is responsible for the management and delivery of project management and construction coordination…
Added 32 mins ago
SG
Contract Administration Associate
Schindler Group
Toronto, ON
- $56,000 to $67,000 CAD / year
- Full-time
We are looking for a detail-oriented and collaborative Contract Administration Associate to join our centralized team supporting Canadian operations.
Added 32 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Belleville, ON
- Contract
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 32 mins ago
F
Junior Quality Control Associate
Factor_
Mississauga, ON
- Full-time
As a Jr. Quality Control Associate you will have a direct role in maintaining our product quality control and food safety processes. Reporting to the FSQA Supervisor you will play a key…
Added 32 mins ago
WC
Pharmacy Assistant
Walmart Canada
Ottawa, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 32 mins ago
O
Spécialiste Associé.e en logistique | Associate Specialist Logistics
Organon
Kirkland, QC · CAN - Quebec - Kirkland
- Full-time
Reporting into the Associate Director, Supply Chain Operations, Canada, the Associate Specialist Logistics will support the Canadian Supply Chain Operations team across all functions; Trade…
Added 32 mins ago
DI
Continuous Improvement Associate
Delmar International Inc.
Mississauga, ON
- Full-time
Reporting to the Continuous Improvement Manager, the Continuous Improvement Associate supports initiatives that improve how departments work. The associate works with employees and managers…
Added 32 mins ago
DI
Continuous Improvement Associate
Delmar International Inc.
Montreal, QC
- Full-time
Reporting to the Continuous Improvement Manager, the Continuous Improvement Associate supports initiatives that improve how departments work. The associate works with employees and managers…
Added 32 mins ago
VC
Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time
VON Canada (Ontario)
Sarnia, ON
- $19.61 to $20.84 CAD / hour
- Full-time
- Temporary
Are you passionate about health care and ready to make a meaningful impact in your community? As a Client Service Associate (CSA), you'll coordinate nursing and home support visits with our…
Added 47 mins ago
A
Member Engagement Associate (Part-Time)
Altea
Winnipeg, MB
- Part-time
The Member Engagement Associate is the first person a member sees when they walk through the door, and that moment shapes the entire experience that follows. You are the face of the club on…
Added 1 hour ago
CO
Associate Orthodontist - Shoreline Orthodontics
Corus Orthodontists
Campbell River, BC
- Full-time
…modern practice? Shoreline Orthodontics is excited to welcome an Associate Orthodontist to join our growing team, working alongside Dr. Paul Helpard, Dr. Michelle Kosmowski, and Dr. Amanda…
Added 1 hour ago
CO
Associate Orthodontist - Kawartha Orthodontics
Corus Orthodontists
Peterborough, ON
- Part-time
…meaningful impact. Kawartha Orthodontics is seeking a part-time Associate Orthodontist to join our exceptional team in Peterborough,…
Added 1 hour ago
KC
Associate, Mortgage Operations
KingSett Capital
Toronto, ON
- Full-time
KingSett Capital is seeking an Associate, Mortgage Operations to join our Mortgage Operations team. Reporting to the Associate Director, Mortgage Operations, you will be responsible for…
Added 1 hour ago
LB
Analyst, Middle Office
Laurentian Bank
Toronto, ON
- Full-time
…institutional division as well as the other divisions as required. The associate will collaborate with the other Middle office team members as well as with other areas within LBS including…
Added 1 hour ago
CO
Associate Orthodontist - Tremblay Orthodontics
Corus Orthodontists
Vancouver, BC
- Full-time
…opportunity? Tremblay Orthodontics is excited to welcome an Associate Doctor who is passionate about personalized care, modern clinical excellence, and building connections with patients,…
Added 1 hour ago
TS
Contract and Compliance Analyst
T&T Supermarket
Richmond, BC
- $65,000 to $85,000 CAD / year
- Full-time
Reporting to the Associate Director, Contract and Compliance, the Contract and Compliance Analyst will help strengthen T&T’s contracting and compliance practices.
Added 1 hour ago
BE
Accounting Associate
Bluestar Equity
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
Bluestar Professional Services Inc. is looking for a knowledgeable and experienced Accounting Associate to support the day-to-day accounting operations of multiple client law firms.
Added 1 hour ago
UO
Team Lead, VFMP Patient Program
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Team Lead, VFMP Patient Programs is responsible for managing the operational, partner engagement and administrative aspects required to deliver the Patient Program associated activities…
Added 1 hour ago
CI
Warehouse Associate (UID Labelling Lead)
Calian in Space & Technology
Montreal, QC
- Full-time
Added 1 hour ago
B
Client Service Associate, BMO Nesbitt Burns
BMO
Calgary, AB · CALG
- Full-time
Advanced knowledge of administrative process and procedures as contained in Sales Administration Manual.
Added 1 hour ago
Associate, Recruitment & Admissions
Simon Fraser University
Burnaby, BC
Added 1 hour ago
FR
Site Administrator
FirstService Residential Canada
Toronto, ON
- Full-time
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…
Added 1 hour ago
FR
Site Administrator
FirstService Residential Canada
Mississauga, ON
- Part-time
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…

FirstService Residential Canada

Site Administrator

Mississauga, ON, Canada

Compensation for this role is $17,200 to 18,000 · Part-time

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Job details

Pay: Compensation for this role is $17,200 to 18,000
Job type: Part-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Mississauga, Part-time, weekdays)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $17,200 to 18,000

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Support condominium administration by preparing notices and correspondence, distributing mail, maintaining records, and responding promptly to resident inquiries. Coordinate party room and elevator bookings, track insurance documentation, review security reports, assist with board approval meetings, and respond to emergencies.

Requirements

A minimum of a high school diploma is required, along with strong time management, organizational, problem-solving, interpersonal, and customer service skills. Candidates should have proficient spoken and written English, strong computer skills, attention to detail, and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Handling
Insurance Records Management
Meeting Coordination

Benefits

Health Spending Account
Workperks
Medical Benefits
Dental Benefits
Career Training
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Board Approval Meetings
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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