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Added 6 mins ago
(Senior) Vice President (m/f/d), Index Management – Equity Rebalance
Solactive AG
Toronto, ON
For further information, please visit: www.solactive.com/career/
Added 21 mins ago
PH
Clinic Transcription and Health Records Evaluator
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Conducts a qualitative and quantitative analysis of client related information on active communicable disease and preventative treatment cases by identifying inconsistencies and…
Added 21 mins ago
S
(Senior) Vice President (m/f/d), Index Management – Equity Rebalance | Toronto
Solactive
Toronto, ON
- Full-time
For further information, please visit: www.solactive.com/career/
Added 21 mins ago
SB
Facilities Attendant
Skyservice Business Aviation
Dorval, QC
- Full-time
…advance your career and be part of team committed to reaching further and aiming higher in Business Aviation, the Skyservice family of companies is the team for…
Added 50 mins ago
TH
Plastic & Reconstructive Surgeon
The Hospital for Sick Children
Toronto, ON
- Full-time
…disabilities, LGBTQ persons, and others who may contribute to the further diversification of…
Added 50 mins ago
TE
Senior Roadway Design Engineer
Target Engineering Group
Toronto, ON
- $110,000 to $150,000 CAD / year
- Full-time
Provide engineering oversight during bidding and construction phases, including responding to requests for information (RFIs), reviewing submittals, evaluating field conditions, and…
Added 50 mins ago
S
(Senior) Vice President (m/f/d), Index Management – Equity Rebalance | Toronto
Solactive
Toronto, ON
- Full-time
For further information, please visit: www.solactive.com/career/
Added 51 mins ago
TH
OTA/PTA -M Surgical - Physio
Trillium Health Partners
ON · ON, Canada
- Part-time
Provides timely and astute information to relevant team members about patient’s performance (progress and status)
Added 1 hour ago
GO
Airport Supervisor, Old Crow
Government of Yukon
Old Crow, YT
- Full-time
Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your…
Added 1 hour ago
DG
Recruiter
Dexterra Group
Mississauga, ON
- Full-time
Ability to efficiently review and select resumes that meet company requirements for further screening
Added 1 hour ago
GO
Engineer in Training
Government of Yukon
Whitehorse, YT
- Full-time
Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your…
Added 1 hour ago
HT
PD Software for Service
Husky Technologies
Bolton, ON
- Full-time
…Resolving service issues reduces warranty costs, enables sales, and further improves Husky’s reputation in the…
Added 1 hour ago
CG
Food Service Worker Part Time
Compass Group Canada
Little Current, ON
- $20 CAD / hour
- Part-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process.…
Added 1 hour ago
CG
Food Service Manager , Culinary and Food Operations
Compass Group Canada
Dubreuilville, ON
- Full-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process.…
Added 1 hour ago
TO
Pharmacy Technician 2
The Ottawa Hospital
Ottawa, ON
- Part-time
For information purposes only - The Hospital reserves the right to change.
Added 1 hour ago
TO
Pharmacy Technician 3
The Ottawa Hospital
Ottawa, ON
- Full-time
For information purposes only - The Hospital reserves the right to change.
Added 1 hour ago
TO
Advisor 3, Media Relations
The Ottawa Hospital
Ottawa, ON
- Full-time
Creates comprehensive key messages to provide spokespeople with all required information.
Added 1 hour ago
TO
HIMP 2, Coding and Abstracting
The Ottawa Hospital
Ottawa, ON
- Full-time
For information purposes only - The Hospital reserves the right to change.
Added 1 hour ago
GO
Liquor Store Clerk
Government of Yukon
Dawson, YT
- Part-time
…asset qualifications listed below. Note that selection for further consideration is based solely on the information you provide in your…
Added 1 hour ago
GO
Senior Policy Advisor
Government of Yukon
Whitehorse, YT
- Full-time
Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your…
Added 2 hours ago
CG
Assistant Manager, Banquets & Catering
Compass Group Canada
Winnipeg, MB
- Full-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process.…
Added 2 hours ago
CG
Food Service Associate
Compass Group Canada
Winnipeg, MB
- $16.5 CAD / hour
- Part-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process.…
Added 2 hours ago
CG
Food Service Worker Part Time
Compass Group Canada
Sudbury, ON · Greater Sudbury, ON
- $18.45 CAD / hour
- Part-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process.…
Added 2 hours ago
CG
Housekeeper, Part Time Casual
Compass Group Canada
Mississauga, ON
- $20.41 CAD / hour
- Part-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process.…
Added 2 hours ago
CG
Food Service Worker Part Time
Compass Group Canada
Sudbury, ON · Greater Sudbury, ON
- $18 CAD / hour
- Part-time
…and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process.…

FirstService Residential Canada

Site Administrator

Mississauga, ON, Canada

Compensation for this role is $17,200 to 18,000 · Part-time

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Job details

Pay: Compensation for this role is $17,200 to 18,000
Job type: Part-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Mississauga, Part-time, weekdays)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $17,200 to 18,000

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

Apply About employer

More about this job

Responsibilities

Support condominium administration by preparing notices and correspondence, distributing mail, maintaining records, and responding promptly to resident inquiries. Coordinate party room and elevator bookings, track insurance documentation, review security reports, assist with board approval meetings, and respond to emergencies.

Requirements

A minimum of a high school diploma is required, along with strong time management, organizational, problem-solving, interpersonal, and customer service skills. Candidates should have proficient spoken and written English, strong computer skills, attention to detail, and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Handling
Insurance Records Management
Meeting Coordination

Benefits

Health Spending Account
Workperks
Medical Benefits
Dental Benefits
Career Training
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Board Approval Meetings
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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