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Added 7 mins ago
TC
Senior Fund Accountant, Funds of Funds - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology…
Added 8 mins ago
Systems Administrator-GCGCON
Great Canadian Entertainment
Toronto, ON
Under the general direction of the Manager, Systems and Infrastructure, the Systems Administrator is responsible for the implementation, administration, maintenance, monitoring, and support…
Added 8 mins ago
MU
Secretary
McGill University
Canada
- Full-time
Serve as front-line administrator/receptionist for the TSI providing information to callers and visitors. Determine reason for call/visit and direct callers/visitors to appropriate TSI…
Added 22 mins ago
E
Accounts Receivable Administrator
EllisDon
London, ON
- Full-time
Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division. We are a full-service equipment and maintenance supplier, providing a broad…
Added 22 mins ago
Markham - Claims & Benefits Administrator
Human Resources
Markham, ON
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 22 mins ago
Facilities/Office Administrator - 6 month contract
MCAP
Toronto, ON
professional expertise, commitment to teamwork and passion for service
Added 22 mins ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Regina, SK
- Full-time
As a Funeral Branch Administrator at Regina Funeral home & Cemetery located in Regina, Saskatchewan, you will have the opportunity to provide outstanding customer service to the families we…
Added 22 mins ago
UO
Systems Administrator & Business Analyst
University of Niagara Falls Canada
Niagara Falls, ON
- $90,000 to $110,000 CAD / year
- Full-time
The University of Niagara Falls Canada is seeking an experienced Systems Administrator & Business Analyst to support the administration, optimization and continued development of the…
Added 22 mins ago
MW
Markham - Claims & Benefits Administrator
Miller Waste Systems Inc.
Markham, ON
- Full-time
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 23 mins ago
AD
Sales Administrator
ABL Direct
Burlington, ON
- $68,000 to $80,000 CAD / year
- Full-time
…America and international markets. They are seeking a Sales Administrator to support customer inquiries, prepare technical quotations, and assist with the development of customized…
Added 23 mins ago
IS
Tier 2 I.T. Administrator
IMP Solutions
Halifax, NS
- Full-time
The I.T. Administrator plays a key role in supporting and maintaining client IT environments across server, network, and cloud platforms. This role acts as an escalation point for…
Added 52 mins ago
Analyst, Cybersecurity
Dollarama
Mont-Royal, QC
…team as well as the legal team and provides excellent customer service. In addition, this role requires delivering top expertise to ensure the operation, troubleshooting, and optimization…
Added 52 mins ago
A
Cyber Security Analyst
AltaLink
Remote, Canada
- Full-time
- Remote
…empowered to continuously improve, deliver outstanding customer service and make a meaningful impact every day. We embrace the unique identities, experiences and perspectives of our…
Added 52 mins ago
GR
Office Administrator
Goldbeck Recruiting
AB · Edmonton, AB
- $60,000 to $70,000 CAD / year
- Full-time
Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement.…
Added 52 mins ago
MT
Service Administrator NEW!!!
Maxim Truck and Trailer
Winnipeg, MB
- Full-time
Are you highly organized, customer-focused, and passionate about keeping operations running smoothly? We are seeking a Service Administrator to support our busy service department by…
Added 1 hour ago
Senior Specialist, Cloud Infrastructure Operations Engineering
CMHC - SCHL
Ottawa, ON · Toronto, ON · Montreal, QC
Added 1 hour ago
MW
Claims & Benefits Administrator
Miller Waste Systems Inc.
Markham, ON
- Full-time
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 1 hour ago
LE
Executive Finance Administrator
Logic Executive Search & Workplace Solutions
Windsor, ON
- $70,000 to $75,000 CAD / year
- Full-time
Our client is seeking a highly organized, detail-oriented, and adaptable Executive Finance Administrator to support their finance, administrative, and executive leadership functions in…
Added 1 hour ago
TI
Containerization Security Engineer
Themesoft Inc.
Toronto, ON
- Contract
Familiarity with Cloud PaaS Services such as Google Cloud Run, Google GKE Autopilot and Anthos Service Mesh
Added 1 hour ago
Specialist, Home Warranty
Trisura Guarantee Insurance Company
Toronto, ON
…Trisura’s Home Warranty business written through a program administrator in Western Canada. The role will focus on administrative support and tracking, Excel-based reporting, bordereau…
Added 1 hour ago
CC
Service Administrator
Casey's Creative Kitchens
St. Thomas, ON
- Full-time
As a Service Administrator, you'll play an important role in keeping our Service department organized and running smoothly. You'll work closely with our manufacturing and Service teams to…
Added 1 hour ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Added 1 hour ago
PA
Automotive Sales Administrator ( 1 Year Contract)
Pfaff Automotive Partners Inc.
Markham, ON
- Full-time
Key Words: Sales Administrator, Automotive Sales Administrator, Dealership Administrator, Sales Coordinator, Vehicle Sales Administration, Automotive Dealership, Deal Processing, Vehicle…
Added 1 hour ago
M
Transfer Administrator, Medical Communication Centre - Full Time Term (6 Months) - (Start Date: January 2027)
Medavie
Dartmouth, NS · NS Communication Centre Dartmouth
- Full-time
There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.
Added 1 hour ago
MP
Systems Administrator
Michael Page
Toronto, ON · Greater Toronto Area, Canada
- $40 to $50 CAD / hour
- Contract
The Systems Administrator is responsible for maintaining, supporting, and optimizing the organization's IT infrastructure to ensure reliable business operations. This role provides…

FirstService Residential Canada

Site Administrator

Mississauga, ON, Canada

Compensation for this role is $17,200 to 18,000 · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation for this role is $17,200 to 18,000
Job type: Part-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Mississauga, Part-time, weekdays)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $17,200 to 18,000

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

Apply About employer

More about this job

Responsibilities

Support condominium administration by preparing notices and correspondence, distributing mail, maintaining records, and responding promptly to resident inquiries. Coordinate party room and elevator bookings, track insurance documentation, review security reports, assist with board approval meetings, and respond to emergencies.

Requirements

A minimum of a high school diploma is required, along with strong time management, organizational, problem-solving, interpersonal, and customer service skills. Candidates should have proficient spoken and written English, strong computer skills, attention to detail, and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Proficiency
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Handling
Insurance Records Management
Meeting Coordination

Benefits

Health Spending Account
Workperks
Medical Benefits
Dental Benefits
Career Training
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Board Approval Meetings
Customer Service
Recordkeeping
Microsoft Office
Attention to Detail

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