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Added 12 mins ago
MC
Technicien(ne) de l'entrepôt / Warehouse Associate
Mobilia Canada
Pointe-Claire, QC
- Full-time
…are looking for a reliable, energetic, and hands-on Warehouse Associate to join our team for a temporary three-month…
Added 12 mins ago
HG
Sales Associate
Hardwood Giant
Vancouver, BC
- Full-time
Added 12 mins ago
C
Client Engagement Associate [Hourly]
CIBC
Hamilton, ON · London, ON · Eastgate Square - Hamilton
- Part-time
…clients with their everyday banking needs. As a Client Engagement Associate, you'll be the first line of support - answering questions, assisting with transactions, guiding clients through…
Added 12 mins ago
SC
Retail Operations Supervisor
Staples Canada
Tsawwassen, BC
- Full-time
Added 12 mins ago
SI
Retail Operations Supervisor
Staples Inc.
Toronto, ON · Scarborough, ON
- Full-time
Added 12 mins ago
SI
Sales Associate-Print&Services
Staples Inc.
Kingston, ON
- Part-time
Added 12 mins ago
SI
Sales Associate
Staples Inc.
Leduc, AB
- Part-time
Added 27 mins ago
DI
Continuous Improvement Associate
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Mississauga, ON
- Full-time
Reporting to the Continuous Improvement Manager, the Continuous Improvement Associate supports initiatives that improve how departments work. The associate works with employees and managers…
Added 27 mins ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
ON · Greater St-Catharines-Niagara Metropolitan Area
- Temporary
As a Famous Footwear Seasonal Associate, you are passionate about providing the best shoe store experience for every customer. You do this by creating a welcoming environment and in-store…
Added 27 mins ago
WC
(CAN) Cashier PT
Walmart Canada
Vancouver, BC
- Full-time
Added 27 mins ago
Store Associate
Sherwin-Williams
London, ON · Stoney Creek, ON
Added 27 mins ago
A
Distribution Engineer / Senior Engineer
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- Full-time
Build schedules for projects and identify changes to projects and associate risks with those changes. Mitigate risks where possible.
Added 27 mins ago
KS
Sales Support Associate III
kate spade new york
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- Part-time
The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
Added 27 mins ago
KS
Temporary Sales Associate
kate spade new york
Ottawa, ON · Rideau Centre
- Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…
Added 27 mins ago
WF
Inventory Finance – Commercial Associate
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Mississauga, ON
- Full-time
Added 27 mins ago
HR
Sales Associate - Retail
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $18.42 CAD / hour
- Part-time
Retail Associate: is responsible for assisting customers, providing product information, and delivering a positive shopping experience. They help maintain store appearance by organizing…
Added 27 mins ago
WF
Inventory Finance – Analytics Associate
Wells Fargo
Mississauga, ON
- Full-time
Wells Fargo Inventory Finance is seeking to hire an Inventory Finance – Commercial Associate (Co-op) for 12 months starting May 2027 in the Mississauga office.
Added 27 mins ago
WF
Vendor Finance – Commercial Associate
Wells Fargo
Mississauga, ON
- Full-time
Added 27 mins ago
Project Manager
University of Guelph
Guelph, ON
Reporting to the Associate Director, Capital Development and Project Delivery, in the Campus Planning, Design and Development Department, the Project Manager will be responsible for overall…
Added 27 mins ago
Facilities Renewal Technician
University of Guelph
Guelph, ON
Reporting to the Associate Director, Campus Planning & Asset Management, the Facilities Renewal Technologist develops and maintains data related to facilities operational support including…
Added 27 mins ago
Senior Project Manager
University of Guelph
Guelph, ON
Under the supervision of the Associate Director, Capital Development, this position is responsible for the management and delivery of project management and construction coordination…
Added 27 mins ago
TH
Receiving Associate Part Time (BARRHAVEN)
The Home Depot
Ottawa, ON
- Part-time
…receiving to designated staging areas. A successful Receiving Associate must have a high level of work commitment, attention to detail and the ability to learn and follow procedures.…
Added 27 mins ago
TH
Sales Associate Part-Time - 7062 Clareview
The Home Depot
Canada
- Part-time
Added 27 mins ago
TH
Head Cashier - Part Time (Carleton Place)
The Home Depot
Carleton Place, ON
- Part-time
Lead by example in consistently demonstrating GET behaviours and promoting positive associate morale.
Added 27 mins ago
TH
Hardware Sales Associate Part-Time - 7050 Spruce Grove
The Home Depot
Spruce Grove, AB
- Part-time

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $45,000 to 60,000 + benefits · Full-time

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Applications open in a new tab.

Job details

Pay: Compensation for this role is $45,000 to 60,000 + benefits
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Toronto)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $45,000 to 60,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Supports administrative operations for condominium communities by preparing notices and correspondence, distributing mail, maintaining insurance records, and responding to resident inquiries. Coordinates party room and elevator bookings, supports board approval meetings, reviews security reports, and responds to emergencies.

Requirements

A minimum of a high school diploma is required. Candidates should have strong time management, organization, problem-solving, interpersonal, customer service, computer, and English communication skills, along with attention to detail and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Skills
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Meeting Coordination
Emergency Response

Benefits

Health Spending Account
Medical Insurance
Dental Insurance
Career Training
Professional Development Support
Workperks

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Process
Meeting Coordination
Customer Service
Recordkeeping
Problem-Solving
Attention to Detail
Microsoft Office
Real Estate

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