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Added 6 mins ago
B
Professional, Engineering - Engineering Digital Transformation Specialist
Bombardier
Dorval, QC
- Full-time
…aircraft development through certification, manufacturing, and customer…
Added 6 mins ago
GV
Aviseur Technique – Turbine/ Alternateur Mécanique (Manic 3)-4
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- Full-time
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Added 6 mins ago
IO
Tractor Trailer Driver
Irving Oil
Charlottetown, PE
- Full-time
…to all DOT regulations and procedures. As a safety-focused professional, you will have the opportunity to collaborate and plan daily routes, ensure efficient loading of the fuel truck, and…
Added 6 mins ago
IO
Tractor Trailer Driver (Sign-on Bonus)
Irving Oil
Dartmouth, NS
- Full-time
…to all DOT regulations and procedures. As a safety-focused professional, you will have the opportunity to collaborate and plan daily routes, ensure efficient loading of the fuel truck, and…
Added 6 mins ago
IO
Tractor Trailer Driver
Irving Oil
Dartmouth, NS
- Full-time
…to all DOT regulations and procedures. As a safety-focused professional, you will have the opportunity to collaborate and plan daily routes, ensure efficient loading of the fuel truck, and…
Added 6 mins ago
MC
Member Services Representative - Part-Time - Fonthill Branch
Meridian Credit Union
ON · Fonthill, ON
- $45,000 to $49,000 CAD / year
- Part-time
As our Member Experiences Representative, you will be joining a team of highly engaged financial service professionals who are dedicated to providing an exceptional Member Experience. In…
Added 6 mins ago
MC
Advisor Experience Specialist
Meridian Credit Union
Toronto, ON · Etobicoke, ON
- Full-time
Education, Work Experience, and Professional Designations/Certifications
Added 6 mins ago
PH
Clinic Support Assistant
Providence Healthcare
Vancouver, BC
- Other
Ability to maintain effective working relationships with employees, clients/patients, other service providers and the general public.
Added 6 mins ago
AP
Pest Technician - We'll Train! (Base Salary, Commission & Bonus included)
Abell Pest Control
Coquitlam, BC · Pitt Meadows, BC
- Full-time
…transferable skills and be equally considered: route sales, route service, field sales, field service, service technician, territory representative, restaurant manager, restaurant server,…
Added 6 mins ago
RS
Overnight Dispatcher
Ryder Supply Chain Solutions
Sherwood Park, AB
- Full-time
One (1) year or more Experience in a customer service environment required
Added 6 mins ago
RS
Diesel Truck Technician Trainee
Ryder Supply Chain Solutions
Toronto, ON · CAN - Etobicoke ON Kipling Ave
- Full-time
…a new employee with the Technician role while working as a Service Employee and is enrolled in Ryder's 18 month Technical Training Developmental Program. The incumbent will be assigned to a…
Added 6 mins ago
CC
Retail Sales Associate
Canna Cabana
Mississauga, ON · Tomken, Mississauga, ON
- $17.95 CAD / hour
- Part-time
…welcoming and engaging in-store experience by understanding customer needs, offering product recommendations, and sharing relevant cannabis knowledge. This position contributes to store…
Added 6 mins ago
CC
Retail Shift Leader
Canna Cabana
Mississauga, ON · Tomken, Mississauga, ON
- $17.95 to $19.5 CAD / hour
- Part-time
Assist in the delivery of key personnel management when on shift and resolve any customer service issues as and when needed
Added 6 mins ago
CS
Server - Part Time
Cogir Senior Living
Kingston, ON · St. Lawrence Place
- Part-time
Demonstrates excellent customer service skills
Added 6 mins ago
R
Senior Relationship Manager, Commercial Financial Services
RBC
Ottawa, ON
- Full-time
…what sets you apart from the crowd. This role is all about professional relationship management and delivering top-tier financial advice in an end-to-end industry, whose specialized…
Added 6 mins ago
R
Manager, Operations II
RBC
Toronto, ON
- Full-time
Process Improvement (15%) - Reduce risk, increase efficiency, or enrich customer service by suggesting process changes and/or system modifications
Added 6 mins ago
FB
Assistant Grocery Manager
Farm Boy Inc.
Collingwood, ON
- From $21.5 CAD / hour
- Full-time
Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.
Added 6 mins ago
FB
Assistant Produce Manager
Farm Boy Inc.
Whitby, ON
- Up to $21.5 CAD / hour
- Full-time
Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.
Added 6 mins ago
FB
Assistant Department Manager - GTA East
Farm Boy Inc.
Barrie, ON
- From $21.5 CAD / hour
- Full-time
Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.
Added 6 mins ago
FB
Assistant Meat Manager
Farm Boy Inc.
Brantford, ON
- From $21 CAD / hour
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Added 6 mins ago
FB
Assistant Produce Manager
Farm Boy Inc.
Hamilton, ON
- From $21 CAD / hour
- Full-time
Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.
Added 6 mins ago
WO
Registered Nurse Psychotherapist
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Brampton, ON
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Added 6 mins ago
R(
Temporary Fashion Associate - Reitmans
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As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 6 mins ago
HH
Social Worker - Child & Adolescent Outpatient Program
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Oakville, ON
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…community resources and to maintain linkages with relevant social service and other agencies. You will be responsible for conducting/co-facilitating CBT, DBT groups for Children and…
Added 6 mins ago
F&
Full-Time Retail Sales & Delivery Associate
Fire & Flower Inc.
Regina, SK
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…position is responsible for engaging guests with knowledgeable, professional service in-store while also ensuring orders are delivered safely, accurately, and in a timely manner. Acting as…

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $45,000 to 60,000 + benefits · Full-time

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Job details

Pay: Compensation for this role is $45,000 to 60,000 + benefits
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Toronto)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $45,000 to 60,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Supports administrative operations for condominium communities by preparing notices and correspondence, distributing mail, maintaining insurance records, and responding to resident inquiries. Coordinates party room and elevator bookings, supports board approval meetings, reviews security reports, and responds to emergencies.

Requirements

A minimum of a high school diploma is required. Candidates should have strong time management, organization, problem-solving, interpersonal, customer service, computer, and English communication skills, along with attention to detail and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Skills
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Meeting Coordination
Emergency Response

Benefits

Health Spending Account
Medical Insurance
Dental Insurance
Career Training
Professional Development Support
Workperks

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Process
Meeting Coordination
Customer Service
Recordkeeping
Problem-Solving
Attention to Detail
Microsoft Office
Real Estate

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