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Added 7 mins ago
T
Personal Banking Associate (Part time, 18.75h)- Langelier
TD
Montreal, QC
- Part-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 7 mins ago
T
Business Banking Associate
TD
Burnaby, BC
- Full-time
TD Commercial Banking provides financial solutions to North American businesses. Our broad range of products and services allows us to meet the needs of our clients in every sector,…
Added 22 mins ago
Retail Sales Associate
Fire & Flower Inc.
Toronto, ON
The Retail Sales Associate, under the direction of the Retail Experience Lead, is primarily responsible for greeting customers and providing guidance on where they may find items within the…
Added 22 mins ago
Retail Sales Associate
Fire & Flower Inc.
Lethbridge, AB
The Retail Sales Associate, under the direction of the Retail Experience Lead, is primarily responsible for greeting customers and providing guidance on where they may find items within the…
Added 22 mins ago
Member IT Services - Associate IT Business Systems Analyst
Mohawk Medbuy Corporation (MMC)
Toronto, ON
Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies…
Added 22 mins ago
Facilities/Office Administrator - 6 month contract
MCAP
Toronto, ON
…monitoring the facilities email accounts, and other business services related…
Added 22 mins ago
CR
Materials Coordinator
Cando Rail & Terminals
Oakbank, MB
- Full-time
Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload…
Added 22 mins ago
TH
Hardware Sales Associate Part Time - 7170 Lethbrige
The Home Depot Canada
Lethbridge, AB
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TS
Store Associate
The Salvation Army in Canada
Red Deer, AB
- Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 22 mins ago
TH
Hardware Sales Associate: Part Time - SQUAMISH
The Home Depot Canada
Squamish, BC
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
GH
Community Investment & Project Associate
Garth Homer Society
Victoria, BC
- Full-time
Position Title: Community Investment & Project Associate
Added 22 mins ago
TH
Kitchen & Bath Sales Part Time - LONDON N
The Home Depot Canada
London, ON
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TH
Plumbing/Electrical Sales Associate: Part Time - COUNTRY HILLS
The Home Depot Canada
Calgary, AB
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TH
Hardware Sales Associate Full-Time - 7102 Thunder Bay
The Home Depot Canada
Thunder Bay, ON
- Full-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
IS
Tier 1 Service Desk Associate
IMP Solutions
Halifax, NS
- Full-time
We are seeking a motivated and customer-focused Service Desk Associate to join our Managed Services team in Halifax, Nova Scotia. This role serves as the front line of technical support,…
Added 22 mins ago
TH
Plumbing & Electrical Sales Part Time - LONDON N
The Home Depot Canada
London, ON
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TH
Pro Account Sales Associate: Full Time - TUSCANY
The Home Depot Canada
Calgary, AB
- Full-time
…store departments and developing and maintaining professional customer relationships. PASAs must have thorough knowledge of all departments and how to use the products in each department.…
Added 22 mins ago
TH
SPÉCIALISTE, PROTECTION DES RESSOURCES
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…processes, address malicious activity concerns, and prioritize associate and customer safety while staying aligned with store…
Added 22 mins ago
TH
Sales Associate Part-Time - 7062 Clareview
The Home Depot Canada
AB · Edmonton, AB
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TH
Hardware Sales Associate Part-Time - 7050 Spruce Grove
The Home Depot Canada
Spruce Grove, AB
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 22 mins ago
TH
Asset Protection Specialist: Full Time- Vancouver Terminal
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…processes, address malicious activity concerns, and prioritize associate and customer safety while staying aligned with store…
Added 37 mins ago
TH
Flooring Sales Part Time - WOODSTOCK
The Home Depot
Woodstock, ON
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 37 mins ago
TH
Sales Associate Part-Time - 7102 Thunder Bay
The Home Depot
Thunder Bay, ON
- Part-time
Discuss available options (good, better, best) and suggest related items/services outside of department that the customer may need
Added 37 mins ago
FF
Guest Experience Associate | Formula Fig Ossington
Formula Fig
Toronto, ON
- Part-time
The Guest Experience Associate (GEA) is a vital part of a high-functioning hospitality team in our service-meets-retail Fig Bars. As a GEA, you will be the first and last point of contact…
Added 52 mins ago
Ray-Ban Retail Sales Associate - Vancouver, BC
EssilorLuxottica Group
Vancouver, BC
The Retail Sales Associate will be responsible for providing exceptional customer service, building strong relationships with clients, and achieving sales targets. As an associate, you will…

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $45,000 to 60,000 + benefits · Full-time

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Job details

Pay: Compensation for this role is $45,000 to 60,000 + benefits
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Description

Condominium Site Administrator (Toronto)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $45,000 to 60,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Supports administrative operations for condominium communities by preparing notices and correspondence, distributing mail, maintaining insurance records, and responding to resident inquiries. Coordinates party room and elevator bookings, supports board approval meetings, reviews security reports, and responds to emergencies.

Requirements

A minimum of a high school diploma is required. Candidates should have strong time management, organization, problem-solving, interpersonal, customer service, computer, and English communication skills, along with attention to detail and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Speaking and Writing
Computer Skills
Attention to Detail
Administrative Support
Correspondence Management
Recordkeeping
Resident Inquiry Response
Meeting Coordination
Emergency Response

Benefits

Health Spending Account
Medical Insurance
Dental Insurance
Career Training
Professional Development Support
Workperks

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Correspondence
Notices and Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In and Move-Out Coordination
Resident Inquiries
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Vendor Records
Unit Owner Records
Board Approval Process
Meeting Coordination
Customer Service
Recordkeeping
Problem-Solving
Attention to Detail
Microsoft Office
Real Estate

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