Jobs in Canada

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Added 8 mins ago
UV
Accoutant
UP Vertical Farms
BC · British Columbia, Canada
- Full-time
…legislation. This role is ideal for an early-career accounting professional seeking to build technical expertise in financial reporting, payroll support, cost accounting, and regulatory…
Added 8 mins ago
Y
Project Administrator – Remediation
YORK1
Vaughan, ON
- Other
YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British…
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- Part-time
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Added 9 mins ago
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Calgary, AB
- Full-time
Oversee the planning, development, and delivery of engaging youth and teen programs, day camps, school professional day programs, Junior Leadership initiatives, and Club-wide family events…
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- Full-time
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Added 9 mins ago
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Colleague Services Shuttle Driver
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Added 22 mins ago
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Provide the administrative documentation required for the mandate (e.g., invoices, evaluation questionnaires).
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Added 22 mins ago
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Gallery Client Services Coordinator
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- Part-time
…who is equally comfortable engaging with clients, managing administrative responsibilities, and assisting with the practical aspects of gallery…
Added 22 mins ago
FR
Site Administrator
FirstService Residential Canada
Toronto, ON
- Full-time
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United…
Added 22 mins ago
FR
Accounts Receivable Coordinator
FirstService Residential Canada
Mississauga, ON
- Full-time
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United…
Added 22 mins ago
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Consultant Chef Trainer
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Provide the administrative documentation required for the mandate (e.g., invoices, evaluation questionnaires).
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Provide the administrative documentation required for the mandate (e.g., invoices, evaluation questionnaires).
Added 22 mins ago
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Human Resources Assistant
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Toronto, ON
- Full-time
The individual in this role is required to be on-site 5 days per week
Added 22 mins ago
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Regional Sales Manager - Utilities-EN
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Administrative Office Assistant (2026-10267)
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- Full-time
…residences. Under the direction of the Office Manager, provides administrative support including clerical and reception duties for the efficient operation of the…
Added 22 mins ago
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Payroll Specialist
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Mississauga, ON
- $55,000 to $75,000 CAD / year
- Full-time
…Human Resources team and all department Managers and provides administrative support for Payroll functions. This role delivers superior customer service to all employees, liaises with…
Added 22 mins ago
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Added 23 mins ago
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Wealth Services Assistant
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- $49,100 to $66,000 CAD / year
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The Wealth Services Assistant provides administrative and marketing support to assigned Senior Wealth Advisors and responds to routine member/client inquiries. Responsibilities include…
Added 23 mins ago
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Consultant Chef Trainer
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Added 23 mins ago
CO
Legislative Clerk (Legislative Services)
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Kitchener, ON
- Full-time
Provide high-level, professional legislative and administrative support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity…

FirstService Residential Canada

Site Administrator

Toronto, ON, Canada

Compensation for this role is $17,200 to 18,000 · Full-time

Apply on LinkedIn About employer

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Job details

Pay: Compensation for this role is $17,200 to 18,000
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Description

Condominium Site Administrator

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities

Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.

Education & Experience

Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation

Travel

Occasional travel to head office is required.

Compensation

Compensation for this role is $17,200 to 18,000

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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More about this job

Responsibilities

Provide administrative support for condominium communities, including preparing and processing notices, letters, and correspondence, responding to resident inquiries, and maintaining records. Coordinate bookings, insurance documentation, mail distribution, security report reviews, and board approval meetings, and respond promptly to emergencies.

Requirements

A minimum of a high school diploma is required. Candidates should have strong time management, organizational, problem-solving, interpersonal, customer service, computer, and English communication skills, along with attention to detail and the ability to build effective relationships.

Skills

Time Management
Organization
Problem-Solving
Interpersonal Communication
Phone Communication
Customer Service
Relationship Building
English Writing
Computer Proficiency
Attention to Detail
Administrative Support
Records Management
Resident Relations
Correspondence Preparation
Emergency Response

Benefits

Health Spending Account
Workperks
Medical Benefits
Dental Benefits
Career Training
Professional Development Support

Visa sponsorship

Not detected in the job text

Keywords

Condominium Management
Property Management
Administrative Support
Resident Inquiries
Board Correspondence
Notices And Letters
Mail Distribution
Security Reports
Party Room Bookings
Elevator Bookings
Move-In And Move-Out Coordination
Status Certificates
Emergency Response
Insurance Certificates
Insurance Records
Board Approval Meetings
Customer Service
Records Management
Vendor Relations
Owner Relations

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Work requirements

Jobs in Canada