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Added 9 hours ago
F
Mail Processing Associate II
FIS
Canada
- Full-time
As a Mail Processing Associate II, you will play a critical role in supporting the daily management of physical and electronic securities correspondence, mail distribution, document…
Added 9 hours ago
FG
Securities Operations Associate II
FIS Global
Toronto, ON
- Full-time
- Other
As a Securities Operations Associate II, you will support the efficient execution, monitoring, and control of securities-related operational activities. You will analyze daily financial…
Added 1 day ago
L
Lenovo Accelerated Sales Rotational Program Associate [LASR] Canada Full-time
Lenovo
Markham, ON
- $44,467 to $68,184 CAD / year
- Full-time
Rotation 1: Work in a non-sales role to build business acumen, understand Lenovo operations, and support key projects and stakeholders.
Added 1 day ago
IS
Clinical Research Associate
ICON Strategic Solutions
Canada
- Full-time
Building and maintaining effective relationships with site personnel and stakeholders to facilitate smooth trial operations.
Added 1 day ago
UO
Associate Program Manager, Corporate Training and International Professional Programs
University of Calgary
Calgary, AB
- Full-time
The Associate Program Manager, Corporate Training (CT) and International Professional Programs (IPP) reports to the Manager, Corporate Training, Continuing Education, and works closely with…
Added 2 days ago
W
District Manager II Operations (Greater Toronto Area))
WM
Toronto, ON
- $110,000 to $135,000 CAD / year
- Full-time
At WM Canada, leadership is about more than managing operations.
Added 3 days ago
UO
Research Associate, Clinical Neurosciences
University of Calgary
Calgary, AB
- Full-time
The Department of Clinical Neurosciences in the Cumming School of Medicine invites applications for a Research Associate. This Full-time Fixed Term position is for approximately 1 year…
Added 3 days ago
WM
Plant Associate (WMHS), RWCS
Waste Management, Inc. (WM)
Dartmouth, NS
- Full-time
Now hiring a Plant Associate in our Dartmouth, NS location!
Added 3 days ago
WM
District Manager Operations - Collections (GTA)
Waste Management, Inc. (WM)
Toronto, ON
- Full-time
At WM Canada, leadership is about more than managing operations.
Added 8 days ago
NI
Warehouse Operations Manager II
NFI Industries
Bolton, ON
- Full-time
The Warehouse Operations Manager II is responsible for the efficient day-to-day 24/7 operation of the warehouse with particular emphasis on the management of the warehouse personnel and the…
Added 8 days ago
TU
Security Communications Coordinator
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…systems, access control, and Closed-Circuit Television (CCTV) operations in support of campus security. They act as liaisons between Campus Security, other university departments, and…
Added 9 days ago
UO
Security Communications Coordinator
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…systems, access control, and Closed-Circuit Television (CCTV) operations in support of campus security. They act as liaisons between Campus Security, other university departments, and…
Added 9 days ago
EL
Employee Health and Safety Specialist
Estée Lauder Companies
Toronto, ON
- Full-time
Associate's or Bachelor's degree in Environmental Science, Safety, Industrial Hygiene, or related field.
Added 10 days ago
Employee Health and Safety Specialist
ELC Beauty LLC
Toronto, ON · Agincourt, ON
Associate's or Bachelor's degree in Environmental Science, Safety, Industrial Hygiene, or related field.
Added 10 days ago
AH
Radiopharmacy Specialist II - Quality Assurance Associate
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Tracer Hub is seeking a Quality Assurance Associate to support the day-to-day operations of the Quality Management System (QMS). Reporting to the Provincial Quality Assurance Manager and…
Added 11 days ago
WC
Warehouse Associate II
White Cap Canada
Coquitlam, BC
- Full-time
Added 11 days ago
UO
Manager, Finance Services
University of Calgary
Calgary, AB
- Full-time
Reporting to the Associate Director, Finance Services, the Manager, Finance Services supports the Associate Director and Director in leading the direction of the Finance Services, Capital…
Added 11 days ago
EJ
Business Support Specialist II
Edward Jones
Mississauga, ON
- $67,700 to $111,500 CAD / year
- Full-time
Do you thrive at the intersection of strategy, analytics, and execution? Join our Operations Optimization & Enablement team, where you'll play a critical role in driving business…
Added 12 days ago
FS
School Bus Driver West End
First Student
Ottawa, ON
- Internship
…them safely back home in the afternoon. Additional hours for field trips and special event transportation may be…
Added 17 days ago
WM
Project Specialist, Day Shift Supervisor - WMSS
Waste Management, Inc. (WM)
London, ON
- Full-time
Education: Associate Degree (accredited) in Environmental Sciences, Accounting, Business or related field, or in lieu of degree, High School Diploma or GED (accredited) and two (2) years of…
Added 18 days ago
LH
Senior Information Security Analyst
Lifemark Health Group
Brampton, ON · Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
…and a commitment to continuous learning in the ever-evolving field of cybersecurity. Thriving in fast-paced environments, you excel at managing multiple priorities while maintaining…
Added 1 month ago
GC
Field Operations Associate II (Prince Rupert, BC area)
Grainger Canada
Prince Rupert, BC
- Full-time
W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million…
Added 18 days ago
A
Project Management II
Accenture
Richmond Hill, ON
- Full-time
Technical-to-Operational Translation: Bridge the gap between highly technical engineering teams and operations teams by translating technical data on data center designs to identify delayed…
Added 1 month ago
Field Operations Associate II (Prince Rupert, BC area)
Grainger Businesses
Burnaby, BC · Prince Rupert, BC
W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million…
Added 1 month ago
GC
Field Operations Associate II
Grainger Canada
Timmins, ON
- Full-time
W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million…

FIS

Mail Processing Associate II

Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 28, 2026

Original job description

At FIS, our technology and our people are moving forward. We advance the way the world pays, banks, and invests. We believe in building inclusive, diverse teams. Together, we innovate to help our colleagues, clients and communities succeed. If you’re ready to grow your career and make an impact in fintech, we have one question: Are you FIS?

About the Role

As a Mail Processing Associate II, you will play a critical role in supporting the daily management of physical and electronic securities correspondence, mail distribution, document processing, and workflow execution. You will oversee the accurate receipt, sorting, scanning, tracking, and delivery of incoming and outgoing mail while ensuring time-sensitive items are processed efficiently and in accordance with operational controls. This role partners with internal teams to maintain document integrity, support client and business needs, and drive operational excellence through accuracy, service quality, and continuous process improvement. Success is measured through timely processing, workflow efficiency, risk mitigation, and adherence to established procedures.

Daily in-office schedule Monday through Friday 10am – 6pm

What You Will Be Doing

Oversee the daily receipt, sorting, distribution, and delivery of incoming and outgoing mail, securities-related documents, and correspondence.
Process and scan physical documents into electronic workflow systems, ensuring accuracy, completeness, and timely routing.
Monitor document queues and workstreams to ensure service level commitments and processing deadlines are met.
Investigate and resolve exceptions, misrouted documents, missing items, and workflow discrepancies.
Maintain accurate records, tracking logs, and document repositories to support operational controls and audit requirements.
Coordinate with internal stakeholders to ensure prompt handling of time-sensitive client and business communications.
Perform quality reviews and validations to ensure document integrity and compliance with established procedures.
Support operational workflows by prioritizing, organizing, and distributing work across multiple processing channels.
Identify opportunities to improve mailroom operations, document management processes, and workflow efficiency.
Adhere to regulatory, security, and records-management requirements while handling confidential financial information.

Required Qualifications

Experience supporting mailroom operations, document processing, workflow administration, operations support or related back-office environments.
Strong organizational skills with the ability to manage high-volume workloads and competing priorities.
Demonstrated attention to detail and commitment to accuracy when handling sensitive documents and information.
Ability to identify, investigate, and resolve processing exceptions and operational issues.
Experience using document imaging, scanning, workflow management, or records management systems.
Strong communication and collaboration skills with the ability to work effectively across teams.
Proficiency with Microsoft Office applications and business processing systems.
Bachelor’s degree in business or a related field, or equivalent combination of education and practical experience.

Preferred Qualifications

Experience in financial services, securities operations, banking operations, or regulated business environments.
Knowledge of document retention, records management, and operational control practices.
Familiarity with workflow automation, process improvement, or continuous improvement methodologies.
Experience handling time-sensitive client correspondence and operational service requests.

What We Offer you

At FIS, you can grow your career as far as you want to take it. Here’s what else we offer:

Opportunities to make an impact in fintech
Personal and professional learning
Inclusive, diverse work environment
Resources to give back to your community
Competitive salary and benefits

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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More about this job

Responsibilities

The Mail Processing Associate II oversees the daily receipt, sorting, and distribution of physical and electronic securities correspondence. They are responsible for scanning documents into workflow systems, resolving processing exceptions, and ensuring adherence to operational controls and audit requirements.

Requirements

Candidates must have experience in mailroom operations, document processing, or back-office environments with strong organizational and attention-to-detail skills. A bachelor's degree in business or a related field is required, or an equivalent combination of education and practical experience.

Skills

Mailroom operations
Document processing
Workflow administration
Data entry
Scanning
Records management
Attention to detail
Organizational skills
Microsoft Office
Exception handling
Quality assurance
Communication
Collaboration
Financial services knowledge
Regulatory compliance

Benefits

Professional learning
Inclusive work environment
Community resources

Visa sponsorship

Not detected in the job text

Keywords

Fintech
Mailroom operations
Document management
Securities
Workflow systems
Scanning
Records management
Operational controls
Audit requirements
Microsoft Office
Financial services
Banking operations
Process improvement
Data integrity
Compliance
Back-office
Quality review
Exception resolution

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