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Added 9 mins ago
DC
Program Leader (Environmental Services)
Defence Construction Canada
Halifax, NS
- Full-time
…and high-risk projects and programs. The incumbent provides support within one or more service line, monitors project activities, including those of contractors, consultants and…
Added 9 mins ago
TH
Receiving Part Time (BARRHAVEN)
The Home Depot Canada
Ottawa, ON
- Part-time
Understanding carrier unload processes for efficient freight management.
Added 9 mins ago
ES
Maintenance Technician II - Building Operator
Equans Services Canada & US
Surrey, BC
- Full-time
We are seeking a skilled and reliable Building Operator to join our facilities management team. The successful candidate will be responsible for the operation, maintenance, and monitoring…
Added 10 mins ago
CO
Financial Services Administrator
County of Grande Prairie
Clairmont, AB
- Full-time
…and analysis. This role provides high-level administrative support and results-oriented service to the General Manager of Financial and Business Planning Services as required and provides…
Added 10 mins ago
CR
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- Full-time
Provide guidance, consultation and support to site level General Manager for the effective development of culinary service employees to ensure high employee engagement
Added 10 mins ago
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Oakville, ON
- Full-time
Reporting to the Manager of Corporate Communications, the Senior Communications Advisor (SCA) is responsible for establishing strategic direction for their clients’ (Town departments)…
Added 10 mins ago
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Meat - Manager Meat
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Kamloops, BC
- Full-time
The Meat Manager is responsible for coaching, motivating, and developing department staff to foster customer loyalty, fulfil customer needs and actively contribute to an environment of…
Added 10 mins ago
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Produce - Clerk Produce
Sobeys
Kamloops, BC
- Full-time
Any other duties as assigned by the Store Manager
Added 10 mins ago
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Account Manager, Private Client
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Burlington, ON
- $70,000 to $80,000 CAD / year
- Full-time
As an Account Manager, Private Client a typical day might include:
Added 10 mins ago
AI
Account Manager
Axis Insurance
Burlington, ON
- $70,000 to $80,000 CAD / year
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Added 10 mins ago
NC
Volunteer Coordinator
Nanaimo Community Hospice Society
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- Full-time
Works with the Program Manager to develop and implement policies and systems for effective volunteer management;
Added 10 mins ago
VI
Office Manager
Verge Immigration Services Inc. | Licensed Foreign Worker Recruiters in Canada
Winnipeg, MB
- Full-time
…tone for everything that follows. We are looking for an Office Manager / Coordinator to lead the front of our office: our phones, inbox and consultation calendar. You will make sure every…
Added 10 mins ago
C
Project Manager (Permanent)
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- Full-time
Support the Manager of Contract Management in effectively planning, preparing, monitoring and controlling the execution of outsourcing projects within the Project Delivery business unit.
Added 24 mins ago
S
Full Time Assistant Meat Manager - Hillside Location
Sobeys
Victoria, BC
- Full-time
…you coach staff to provide superior cuts of meat. With the support of the Department Manager, you will utilize your leadership skills to assist with training…
Added 24 mins ago
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Customer Experience Leader
Indigo
Brandon, MB
- $17.5 to $22.5 CAD / hour
- Part-time
Supports omni-channel execution, including customer pickups, Manhattan order management activities, online returns, customer issue resolution, and related customer interactions, ensuring a…
Added 24 mins ago
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Resident Advisor
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Kamloops, BC
- Full-time
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Added 24 mins ago
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Food Service Worker
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- Part-time
Perform general and specific cleaning tasks using standard cleaning products as assigned by supervisor and management team to adhere to health standards.
Added 26 mins ago
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Manager of Payroll and Benefits (Global)
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Canada
- $110,000 to $140,000 CAD / year
- Full-time
Practical experience with month-end close activities, journal entries, accruals, general ledger reconciliations, and external audit support.
Added 26 mins ago
EC
Field Service Technician
Eaton Corporation
Calgary, AB · Edmonton, AB · Fort McMurray, AB
- Full-time
…technical judgment, initiative, and effective problem‑solving to support our customers with confidence. Success in this position relies on excellent customer focus, solid time‑management…
Added 40 mins ago
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General Manager
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Montreal, QC
- Full-time
The General Manager oversees the overall operations of the property, including both hotel accommodations and food and beverage operations. They plan, organize, lead, and control the hotel’s…
Added 40 mins ago
WC
Pharmacy Assistant
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- Full-time
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Added 40 mins ago
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Added 40 mins ago
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Added 40 mins ago
DT
Transportation Manager
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- Full-time
D.B.I. Dry-Blast Inc. is seeking an experienced and organized Transportation Manager to oversee and coordinate the company's transportation operations in Edmonton, Alberta. The successful…
Added 40 mins ago
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Assistant General Manager, Opening Team - nutbar New York City
nutbar
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- Full-time
You'll help open nutbar's first U.S. location and be the General Manager's right hand from build-out to opening day and beyond. Reporting directly to the GM, you'll run shifts, lead the…

Fitzrovia

Leasing Administrator

Toronto, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Posting language: English
Posted: Oct 29, 2026

Original job description

About the Role:

Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.

As we are a highly collaborative team, the successful candidate will be required to work with our various teams on-site and at head office.

This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Lease Renewals & Statutory Notices

Manage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframes
Maintain renewal trackers and provide status reports to the leasing team and head office
Refer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offers
Liaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover process
Prepare and serve statutory rent increase notices, including signatures, filing and distribution
Process lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teams

Move-In & Move-Out Documentation

Prepare and distribute welcome correspondence to incoming residents
Ensure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-up
Distribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changes
Process notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site team

Realtor, Broker & Referral Administration

Alongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader group
Administer realtor commission and referral documentation and invoicing through to payment

Trackers, Reporting, Files & Compliance

Maintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standard
Provide weekly leasing reports and ad hoc reporting as required
Ensure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policy
Coordinate system support requests on behalf of the leasing team

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately
Liaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolio
Escalate renewal negotiations and resident matters to the appropriate party when needed (i.e., Property Management, Leasing)
Contribute to the continuous improvement of administrative processes across the portfolio
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations

Qualifications and Experiences:

Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset
1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Working knowledge of Ontario Landlord and Tenant Board (LTB) leasing forms
Excellent and confident communication, both oral and written
Superior attention to detail and organizational skills
Computer literacy and comfort using / learning new programs and systems. Strong Excel skills are required
Proficiency in Yardi and RentCafe is required / strongly preferred
Bilingual (English/French) will be considered an asset
Ability to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistency
Ability to work well under pressure and within tight deadlines
Self-motivated, curious, responsive, and result driven

Why Fitzrovia:

Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage lease renewals, statutory notices, resident move-in and move-out documentation, and realtor or broker commission administration for an assigned portfolio. Maintain leasing records and trackers, prepare reports, ensure forms comply with legislation and company policy, and coordinate with leasing and property management teams.

Requirements

The role seeks 1–3 years of leasing, property, or high-volume administrative experience, with working knowledge of Ontario Landlord and Tenant Board leasing forms. Candidates should have strong Excel skills, proficiency in or familiarity with Yardi and RentCafe, excellent communication and organizational abilities, and the capacity to manage detailed work under tight deadlines; a related degree, diploma, or certificate is an asset.

Skills

Lease Administration
Lease Renewals
Statutory Notices
Move-In And Move-Out Documentation
Ontario Tenancy Legislation
Ontario Landlord And Tenant Board Forms
Yardi
RentCafe
Microsoft Excel
Leasing Reporting
Document Management
Commission And Referral Administration
Attention To Detail
Organization
Written And Verbal Communication
High-Volume Transaction Processing

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness And Mental Health Resources
Professional Development Allowance
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Lease Renewals
Statutory Rent Increase Notices
Ontario Landlord And Tenant Board
Tenancy Legislation
Move-In Documentation
Move-Out Documentation
Tenant Insurance
Utility Setup
Lease Terminations
N Forms
Month-To-Month Conversions
Broker Conversions
Realtor Commissions
Referral Invoicing
Leasing Trackers
Parking And Locker Records
Leasing Reports
Compliance
Yardi
RentCafe
Microsoft Excel
Portfolio Administration
Property Management
Document Management

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