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Added 3 hours ago
B
Community Residential Manager
Boardwalk
Regina, SK
- Full-time
Added 3 hours ago
TS
Senior Development Manager
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
The Senior Development Manager is responsible for all aspects of assigned, low-rise and mid-rise and redevelopment or infill residential development projects, including visioning, planning…
Added 6 hours ago
AR
Lease and Rental Administrative Specialist
Altruck Rentals
Guelph, ON
- Full-time
…Idealease team to provide key administrative support to our Leasing, Rental, and Sales teams at our Kitchener location (48 Ardelt…
Added 7 hours ago
CO
26- 131 Senior Manager, Corporate Real Estate & Land Strategy
City of Maple Ridge
Maple Ridge, BC
- $149,715.56 to $178,232.81 CAD / year
- Full-time
SENIOR MANAGER, CORPORATE REAL ESTATE & LAND STRATEGY
Added 7 hours ago
QP
Analyst, Investments
QuadReal Property Group
Toronto, ON
- Full-time
…all members of the investment, development, asset management, leasing, and property management teams in carrying out their…
Added 8 hours ago
TR
Commercial Property Manager
Taylor Ryan Executive Search Partners
Toronto, ON · Etobicoke, ON
- $95,000 to $120,000 CAD / year
- Full-time
…1950's. They are hiring an experienced Commercial Property Manager to take ownership of a mixed commercial portfolio - retail, industrial, office, and medical - its budgets and recoveries,…
Added 8 hours ago
TP
Manager, Real Estate Operations
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Associate Director, Real Estate Leasing and Development, the Manager, Real Estate Operations will oversee the operational performance of Toronto Pearson’s diverse portfolio…
Added 8 hours ago
DP
Property Manager
Drake Property Management
Hamilton, ON
- $70,000 to $75,000 CAD / year
- Full-time
…provinces and operate as one integrated team across operations, leasing, maintenance, capital projects, and support…
Added 8 hours ago
CL
General Manager - Off Campus
Campus Living Centres
Waterloo, ON
- Full-time
The General Manager oversees all aspects of the community including: management of tenant relations, front desk, office administration, housekeeping, maintenance, finance, human resources,…
Added 8 hours ago
SR
Commercial Property Manager
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
Servis Realty Inc. is seeking an experienced Commercial Property Manager to
Added 8 hours ago
SR
Commercial Property Manager - Industrial
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
Commercial Property Manager - Suburban Office & Industrial
Added 8 hours ago
C
Senior Property Manager
CBRE
Toronto, ON
- Full-time
As a CBRE Senior Property Manager, you will be responsiblefor supervising the team responsible for all operational and financialactivities of large portfolios of properties.
Added 9 hours ago
PC
Property Manager
Priveda Capital
Montreal, QC
- Full-time
We are seeking a highly organized, proactive, and detail-oriented On-Site Property Manager to oversee the day-to-day operations of our residential portfolio. This role includes managing…
Added 9 hours ago
OA
Accounting Manager
Oldcastle APG
Oakville, ON
- Full-time
The Accounting Manager reports to the Director of Finance and shares responsibility for all areas relating to financial reporting. This position includes general ledger preparation,…
Added 9 hours ago
KP
Property Management Administrative Assistant
KARE Property Management Group Ltd.
Fort St. John, BC
- Full-time
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Added 9 hours ago
B
Bilingual Space Planner & Move Manager (EN/FR)
BGIS
Montreal, QC
- Full-time
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Added 9 hours ago
F
Leasing Administrator
Fitzrovia
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations
Added 9 hours ago
L
Lease Accountant
LCBO
Toronto, ON
- $66,671 to $113,578 CAD / year
- Contract
Reporting to the Senior Manager, Real Estate Administration & Analysis, the Lease Accountant is responsible for the accurate accounting, reporting, and financial administration of the LCBO…
Added 9 hours ago
R
Transaction & Leasing Project Manager
Raise
Calgary, AB
- Full-time
Raise is currently hiring a Transaction & Leasing Project Manager on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with…
Added 9 hours ago
BH
Property Representative 2 (Indigenous Land Services)
BC Hydro
Vancouver, BC
- $104,800 to $112,800 CAD / year
- Full-time
Acts as a project manager or work package manager for capital projects and/or construction of non electric plant and corporate facilities by: preparing project estimates; organizing and;…
Added 9 hours ago
CC
Global Account Manager
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Toronto, ON · North York, ON
- Full-time
…speed Internet access, private network services, IPv4 address leasing, optical transport services and data center colocation services. Cogent's facilities-based, all-optical IP network…
Added 9 hours ago
C
Ops Mgmt Manager
CBRE
Toronto, ON
- Full-time
As a CBRE PM Engineering Ops Manager, you will assist with the management of the team responsible providing technical and operational support to the account staff.
Added 11 hours ago
S
13620 - Housing Services Coordinator
S.U.C.C.E.S.S.
BC · Vancouver, British Columbia
- Full-time
…vacancy marketing, applicant screening, eligibility assessment, leasing tenant onboarding, move-in and move-out administration, and rent reviews. The position serves as a primary contact…
Added 11 hours ago
BP
Property Manager - Glenhart Views
Broadstreet Properties LTD
Courtenay, BC
- Full-time
Being a Property Manager is like running a small community, it is not just a job, but a lifestyle dedicated to bettering people’s lives! As a Property Manager, you get to give people a safe…
Added 12 hours ago
Shopping Centre Manager
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Reporting to the Senior Shopping Centre Manager this position is a member of a portfolio team working collaboratively with other members responsible for marketing, administration,…

Fitzrovia

Leasing Administrator

Toronto, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Posting language: English
Posted: Oct 29, 2026

Original job description

About the Role:

Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.

As we are a highly collaborative team, the successful candidate will be required to work with our various teams on-site and at head office.

This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Lease Renewals & Statutory Notices

Manage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframes
Maintain renewal trackers and provide status reports to the leasing team and head office
Refer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offers
Liaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover process
Prepare and serve statutory rent increase notices, including signatures, filing and distribution
Process lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teams

Move-In & Move-Out Documentation

Prepare and distribute welcome correspondence to incoming residents
Ensure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-up
Distribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changes
Process notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site team

Realtor, Broker & Referral Administration

Alongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader group
Administer realtor commission and referral documentation and invoicing through to payment

Trackers, Reporting, Files & Compliance

Maintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standard
Provide weekly leasing reports and ad hoc reporting as required
Ensure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policy
Coordinate system support requests on behalf of the leasing team

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately
Liaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolio
Escalate renewal negotiations and resident matters to the appropriate party when needed (i.e., Property Management, Leasing)
Contribute to the continuous improvement of administrative processes across the portfolio
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations

Qualifications and Experiences:

Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset
1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Working knowledge of Ontario Landlord and Tenant Board (LTB) leasing forms
Excellent and confident communication, both oral and written
Superior attention to detail and organizational skills
Computer literacy and comfort using / learning new programs and systems. Strong Excel skills are required
Proficiency in Yardi and RentCafe is required / strongly preferred
Bilingual (English/French) will be considered an asset
Ability to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistency
Ability to work well under pressure and within tight deadlines
Self-motivated, curious, responsive, and result driven

Why Fitzrovia:

Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage lease renewals, statutory notices, resident move-in and move-out documentation, and realtor or broker commission administration for an assigned portfolio. Maintain leasing records and trackers, prepare reports, ensure forms comply with legislation and company policy, and coordinate with leasing and property management teams.

Requirements

The role seeks 1–3 years of leasing, property, or high-volume administrative experience, with working knowledge of Ontario Landlord and Tenant Board leasing forms. Candidates should have strong Excel skills, proficiency in or familiarity with Yardi and RentCafe, excellent communication and organizational abilities, and the capacity to manage detailed work under tight deadlines; a related degree, diploma, or certificate is an asset.

Skills

Lease Administration
Lease Renewals
Statutory Notices
Move-In And Move-Out Documentation
Ontario Tenancy Legislation
Ontario Landlord And Tenant Board Forms
Yardi
RentCafe
Microsoft Excel
Leasing Reporting
Document Management
Commission And Referral Administration
Attention To Detail
Organization
Written And Verbal Communication
High-Volume Transaction Processing

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness And Mental Health Resources
Professional Development Allowance
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Lease Renewals
Statutory Rent Increase Notices
Ontario Landlord And Tenant Board
Tenancy Legislation
Move-In Documentation
Move-Out Documentation
Tenant Insurance
Utility Setup
Lease Terminations
N Forms
Month-To-Month Conversions
Broker Conversions
Realtor Commissions
Referral Invoicing
Leasing Trackers
Parking And Locker Records
Leasing Reports
Compliance
Yardi
RentCafe
Microsoft Excel
Portfolio Administration
Property Management
Document Management

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