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Added 7 mins ago
A
Global Payroll and Benefits Administrator
Achievers
Toronto, ON
- Contract
…administration for both countries. Reporting to the Senior Manager, Global Payroll & Benefits, you will process bi-weekly payrolls in Workday (Canada) and ADP Workforce Now (US), manage…
Added 23 mins ago
F/
Senior Credit Manager (Specialized Credit)
FCC / FAC
Calgary, AB · Ottawa, ON · Toronto, ON · Regina, SK · Kanata, Ontario
- Full-time
Competitive total rewards packages: market-aligned and performance-based salary and incentive programs, flexible and comprehensive group benefit and savings plans, and well-being support…
Added 37 mins ago
BL
Branch Manager
Brunswick Lift Rentals
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- Full-time
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Added 52 mins ago
ML
FSQA Manager - Contract
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Agilus Work Solutions
Paris, ON
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Recognition & Rewards – Employee appreciation programs and professional recognition opportunities and Corporate Committee
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TD
London, ON · Mississauga, ON · Toronto, ON
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Added 1 hour ago
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Toronto, ON
- Full-time
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Added 1 hour ago
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Branch Manager
goeasy Ltd.
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- Full-time
For complete picture of total rewards, please click here.
Added 1 hour ago
GL
Store Manager
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- Full-time
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Added 1 hour ago
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Grocery Manager
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Ottawa, ON · Kanata, ON
- Full-time
We offer a Total Rewards package designed to support teammates at work and in life. Depending on role and eligibility, teammates may receive health and dental benefits, retirement and…
Added 1 hour ago
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Inventory Control Coordinator, Monday-Friday, 4pm-12am
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- Full-time
At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes…
Added 2 hours ago
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Analyst, Investments
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Toronto, ON
- Full-time
Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental…
Added 2 hours ago
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Whistler, BC
- Part-time
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University of Victoria Networking Event - October 29 2026
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Victoria, BC
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Added 2 hours ago
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Full Time Front End Manager - Cloverdale/Quadra Store Victoria BC
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Victoria, BC
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We offer a Total Rewards package designed to support teammates at work and in life. Depending on role and eligibility, teammates may receive health and dental benefits, retirement and…
Added 2 hours ago
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Manager- Project / Client Services
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Paris, ON
- Full-time
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CG
Food Service Supervisor Full Time
Compass Group Canada
Val Caron, ON
- Full-time
…pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not…
Added 2 hours ago
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Timmins, ON
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…pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not…
Added 2 hours ago
AC
Financial Analyst
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Cambridge, ON
- $64,000 to $88,000 CAD / year
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All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.
Added 2 hours ago
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Meat - Manager Meat
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Added 2 hours ago
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MRO Coordinator
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Mississauga, ON
- $47,000 to $69,000 CAD / year
- Full-time
Reporting to the Maintenance Manager the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the…
Added 2 hours ago
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Produce - Clerk Produce
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Fitzrovia

Leasing Administrator

Toronto, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Posting language: English
Posted: Oct 29, 2026

Original job description

About the Role:

Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.

As we are a highly collaborative team, the successful candidate will be required to work with our various teams on-site and at head office.

This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Lease Renewals & Statutory Notices

Manage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframes
Maintain renewal trackers and provide status reports to the leasing team and head office
Refer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offers
Liaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover process
Prepare and serve statutory rent increase notices, including signatures, filing and distribution
Process lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teams

Move-In & Move-Out Documentation

Prepare and distribute welcome correspondence to incoming residents
Ensure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-up
Distribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changes
Process notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site team

Realtor, Broker & Referral Administration

Alongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader group
Administer realtor commission and referral documentation and invoicing through to payment

Trackers, Reporting, Files & Compliance

Maintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standard
Provide weekly leasing reports and ad hoc reporting as required
Ensure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policy
Coordinate system support requests on behalf of the leasing team

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately
Liaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolio
Escalate renewal negotiations and resident matters to the appropriate party when needed (i.e., Property Management, Leasing)
Contribute to the continuous improvement of administrative processes across the portfolio
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations

Qualifications and Experiences:

Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset
1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Working knowledge of Ontario Landlord and Tenant Board (LTB) leasing forms
Excellent and confident communication, both oral and written
Superior attention to detail and organizational skills
Computer literacy and comfort using / learning new programs and systems. Strong Excel skills are required
Proficiency in Yardi and RentCafe is required / strongly preferred
Bilingual (English/French) will be considered an asset
Ability to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistency
Ability to work well under pressure and within tight deadlines
Self-motivated, curious, responsive, and result driven

Why Fitzrovia:

Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage lease renewals, statutory notices, resident move-in and move-out documentation, and realtor or broker commission administration for an assigned portfolio. Maintain leasing records and trackers, prepare reports, ensure forms comply with legislation and company policy, and coordinate with leasing and property management teams.

Requirements

The role seeks 1–3 years of leasing, property, or high-volume administrative experience, with working knowledge of Ontario Landlord and Tenant Board leasing forms. Candidates should have strong Excel skills, proficiency in or familiarity with Yardi and RentCafe, excellent communication and organizational abilities, and the capacity to manage detailed work under tight deadlines; a related degree, diploma, or certificate is an asset.

Skills

Lease Administration
Lease Renewals
Statutory Notices
Move-In And Move-Out Documentation
Ontario Tenancy Legislation
Ontario Landlord And Tenant Board Forms
Yardi
RentCafe
Microsoft Excel
Leasing Reporting
Document Management
Commission And Referral Administration
Attention To Detail
Organization
Written And Verbal Communication
High-Volume Transaction Processing

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness And Mental Health Resources
Professional Development Allowance
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Lease Renewals
Statutory Rent Increase Notices
Ontario Landlord And Tenant Board
Tenancy Legislation
Move-In Documentation
Move-Out Documentation
Tenant Insurance
Utility Setup
Lease Terminations
N Forms
Month-To-Month Conversions
Broker Conversions
Realtor Commissions
Referral Invoicing
Leasing Trackers
Parking And Locker Records
Leasing Reports
Compliance
Yardi
RentCafe
Microsoft Excel
Portfolio Administration
Property Management
Document Management

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